Administrative Assistant - North Ridgeville, United States - Vaco

Vaco North Ridgeville, United States

2 weeks ago

Construction / Facilities

Description

Administrative Assistant Position in North Ridgeville, OH

JOB DESCRIPTION
The role involves providing clerical and administrative support, including drafting correspondence, scheduling appointments, and managing both paper and electronic files. Additionally, responsibilities include computing, classifying, and recording numerical data for accounting and payroll purposes.

JOB RESPONSIBILITIES
Tasks include:

Setting up and managing filing systems
Checking figures and documents for accuracy
Classifying and summarizing financial data
Preparing subcontract reviews and weekly manpower lists
Assisting with customer communication regarding past due invoices
Creating and organizing job folders
Providing administrative support for the Safety Department
Handling safety audits and reports
Ordering office supplies and coordinating service calls
Preparing conference rooms for meetings and managing catering orders
Greeting guests and ensuring a tidy reception area
Performing various other administrative duties

SKILLS REQUIRED
The ideal candidate should have:

Strong written and verbal communication skills
Proficiency in Microsoft Office, especially in O365 applications
Ability to work efficiently in a fast-paced environment
Excellent multitasking and time management abilities
Problem-solving skills and attention to detail
Independence and organization in work tasks

EDUCATION/EXPERIENCE REQUIRED
Minimum 1 year of experience in an administrative position
High school diploma or GED required, additional education in business or construction management is a plus

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