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    Document Control Specialist - Ventura, United States - Administrative and Accounting - Quest Staffing Services

    Administrative and Accounting - Quest Staffing Services
    Administrative and Accounting - Quest Staffing Services Ventura, United States

    2 weeks ago

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    Description
    Job Description

    Job Description

    POSITION DESCRIPTION Position Title:
    Document Control

    SpecialistReports To:
    Supervisor,


    Document ControlDivision:

    Quality Review:
    Annual

    Primary Function
    Coordinates, implements, and maintain Document Control and Training System (eQMS).

    Follows established procedures and policies to meet the demands of document control in a

    regulated medical device company.
    Duties/Responsibilities


    • Responsible for coordinating engineering change notifications (ECNs), facilitating review,
    approval, and retention of documentation in accordance with established procedures.


    • Coordinates and supports change control activities for labeling, specifications, artwork,
    manufacturing procedures, etc.


    • Assigns unique identification numbers to documents, parts, and components in accordance
    with established procedures.


    • Maintains laboratory notebooks and associated log sheets.
    • Coordinates record retention processes, ensuring compliance with company policies and
    regulatory requirements.


    • Supports Quality System training and maintains training records and training effectiveness
    documentation and records.


    • Performs self-checks/self-audits on document control and training activities and
    documentation at scheduled intervals.


    • Serves as global administrator of electronic Quality Management System, QT9.
    • Supports user requests for documentation.
    • Identifies and implements opportunities for process enhancements and efficiency
    improvements within the document control/Training function.


    • Other duties as assigned.
    Special Knowledge


    • Experience in document control, ideally in regulated industries like manufacturing,
    pharmaceuticals, or medical devices.


    • Proficient in communication and working with teams that consist of diverse personnel and
    scattered locations.

    Advanced English skills:
    writing, grammar, proofreading, redlining.


    • Technical proficiency and competence in document control software and other relevant
    technologies, such as electronic document management systems, Microsoft Office Suite,

    and data entry/typing.
    Skills


    • Exceptional organizational skills and attention to detail, with the ability to manage multiple
    tasks concurrently.


    • Strong aptitude for learning, with a growth mindset and eagerness to acquire new skills.
    • Understanding of best practices for record retention, storage, and archiving, along with
    compliance requirements.
    Education/Training.


    • Prefer Bachelor of Science or equivalent with at least 2 years' experience in documentation
    control systems, 5-7 years without a degree with preference in coordination and

    administration of systems within FDA QSR/ISO regulated industry

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