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Administrative Assistant Coordinator - Perry Hall, United States - ServiceMaster by Singer
2 weeks ago
Description
Job Description
Job DescriptionThe Administrative Assistant Coordinator facilitates the efficient operation of the business by performing a variety of clerical and administrative tasks.
Duties/Responsibilities:
· Answers and transfers phone calls, screening when necessary.
· Welcomes and directs visitors and clients.
· Coordinates the interview process for applicants.
· Maintains filing systems as assigned.
· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
· Responds to and resolves administrative inquiries and questions.
· Helps with customer surveys and assigned customer service issues.
· Prepares new hire calendar and manages required documentation and equipment for orientation.
· Maintains office supplies and coordinates maintenance of office equipment.
· Maintains a system for support inquiries.
· Helps with scheduling and dispatch when assigned.
· Performs other related duties as assigned.
Qualifications
● Sense of urgency, professional appearance and demeanor, and strong work ethic.
● Self-management; Time Management
● Multitasking skills
● Organized and composed.
● Proficient with Microsoft Office programs (Access, Excel, and Word).
● Able to handle unexpected items that come up after hours and/or weekends.
● Willing to work weekends when needed.
● Communications skills, both written and oral.
● Ability to prioritize.
● Positive attitude towards others.
● Positive attitude when helping a co-worker understand a task or policy.
● Able to notify and correct employees in a professional manner when administrative items are done incorrectly. i.e., timecards, expense reports, time off requests, etc.
PAY AND ADVANCEMENT
Competitive Pay,
Performance Based Advancement,
Leadership and Management Opportunities available
BENEFITS
Paid Holidays,
Paid Vacation,
Paid Life Insurance,
Paid Short Term Disability,
401K Plan to match up to 4% of your 5% contribution,
Health Insurance company pays for 50% of the individual plan approximately 90 days.
Required Skills/Abilities:
· Excellent verbal and written communication skills.
· Excellent interpersonal and customer service skills.
· Strong analytical and problem-solving skills.
· Proficient with Microsoft Office Suite
· Experienced user of IOS applications, social media, SharePoint, OneDrive, Teams, etc.
· The ability to quickly learn an array of computer hardware and software.
· Excellent organizational skills and attention to detail.
· Basic understanding of clerical procedures and systems such as recordkeeping and filing.
· Ability to work independently.
Experience:
· Three to five years of experience in an administrative role.
· Receptionist experience preferred.
ABOUT US:
ServiceMaster by Singer is a full-service restoration company that provides a total solution for our customers. Which improves customer satisfaction and allows for growth of our staff. ServiceMaster Restore has been the leader in our industry setting the standards for the Restoration industry. When there is a disaster, large or small strikes, we step in with our ability and experience. We provide solutions that the Insurance Industry wants. We are referred by insurance companies to homeowners and business owners and we go to work for them as the experts to resolve the problems that they are having.
Thank you for taking the time to read about our opportunity and hope to have you apply.
EQUAL OPPORTUNITY EMPLOYER
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Company DescriptionWe are part of an International Franchise organization that is locally owned. We have owners that are engaged in the business on a daily basis and care about serving their clients and developing the employment team.
