office assistant - Saint Louis, United States - Higher Education Consortium of Metropolitan St. Louis

Higher Education Consortium of Metropolitan St. Louis Saint Louis, United States

3 days ago

Description

Job Description

OFFICE ASSISTANT

Job Summary

Perform all office clerical duties and tasks to ensure the day-to-day functions of the office are executed. Assist with the management and monitoring of overall business and financial operations related to the administration of a small non-profit organization to ensure organizational effectiveness, efficiency, and safety. Serve as the liaison for the accounting firm, and assist with problem-solving fiduciary issues as needed.

Duties and Responsibilities

Provide project information to those who inquire by phone, mail, email, or in
Prepare letters/e-mails, presentations, and
Distribute, collect, and process various personnel forms, supply, and equipment
Assist with scheduling staff meetings and making arrangements for use of
Organize and service meetings (produce agendas and take minutes).
Organize company events and make conference travel arrangements for
Develop and maintain an organized administrative filing
Manage and maintain office assets and
Track and monitor contracts, MOUs, leases, permits, insurances, registrations, and
Obtain bids for goods and
Manage relationships and serve as a point of contact with vendors, service providers, and
Assist with the management of receipts, billing, and
Assist with coordinating the organization's annual year-end audit with independent
Build on technical and professional knowledge by attending educational and professional development workshops, building networks with industry professionals, and reviewing industry publications.

Education & Experience

Associate degree in business administration, office technology, or related field. Three (3) years of full-time related work experience or an equivalent combination of education and experience. Bachelor's degree preferred. Experience with developing internal processes, procedures, and filing systems. General knowledge of fiscal management.

Additional Attributes

Well-developed spelling, grammar, and proofreading
Ability to perform advanced word processing using MS Word and basic functions using MS Excel, PowerPoint presentations, Publisher for newsletters and program forms, and QuickBooks.
Ability to effectively communicate with individuals internally and
Ability to plan and manage workload and daily tasks
Must be highly organized and detail oriented.
Ability to set up a home office and perform all duties from the home workspace when
Ability to work independently with little or no

Physical Requirements

Able to sit and perform computer work for lengthy periods. A significant amount of time is regularly spent answering and speaking on the telephone and corresponding via email to individuals internally and externally. Database entry via computer keyboard that requires repetitive head and wrist movements and long periods of monitor viewing. Able to lift to 25 pounds.

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