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    Executive Assistant to the Network Office - Saint Louis, United States - Kairos Academies

    Kairos Academies
    Kairos Academies Saint Louis, United States

    1 week ago

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    Description

    Job Description

    Job Description Executive Assistant to the Network

    Summary

    The Executive Assistant to the Network Team provides high-level administrative support to network leaders. Responsibilities require independent judgment, knowledge of the specific area of assignment, and overall organizational activities.

    Responsibilities

    1. District achieves the highest rating

    • Works with CoS to manage CEO calendar daily to include: scheduling meetings, using Kairos OPS mechanisms, adjusting schedule conflicts, and meeting agendas
    • Support Network Staff with calendar management as needed
    • Attend and facilitate daily huddle meetings utilizing Asana
    • Plan and execute all logistics for Network meetings and events
    • Own calendar portion of weekly Tactical meetings
    • Record minutes during weekly Tactical meetings and deploy action steps
    • Attend School based Tactical as needed and record minutes
    • Coordinate travel, flight, and hotel logistics for CEO and other senior leaders as requested.
    • Create monthly board meetings via Board on Track website and deploy to all board members
    • Set up/break down event space for monthly board meetings
    • Attend monthly board meetings and record minutes
    • Create committee meetings monthly in Board on Track and deploy to each board member
    • Coordinate logistics for special events throughout the year
    • Coordinate flight arrangements, hotel accommodations, and rental cars for guests/consultants on an ongoing basis
    • Order office supplies as needed
    • Organize and clean supply closet
    • Have monthly touchpoint with cleaners for Network Office
    • Additional duties as assigned to include, but not limited to: personal Kairos email, distributing mail, errands, etc.
    • Follow-up with concerns on behalf of the CEO/CoS

    2. All procurement practices are followed and in compliance with local and legal policy

    • Reconcile 100% of purchasing (p) card statements weekly and statement(s) reviewed by the 2nd business day of every month

    3. Live Values of Kairos

    • Believes and is committed to our mission: that all students are capable of getting to and through college and career
    • Is driven by outcomes and results, and wants to be held accountable for them
    • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
    • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
    • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
    • Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
    • Embodies Kairos core values

    Competencies:

    • Mission fit
    • Attention to detail
    • Organized
    • Adaptable
    • Continuous improvement
    • Flexibility

    Driver Goals

    • 100% CEO calendar accuracy,
    • 100% of emails cleared and sorted by the EOD,
    • 100% of CEO office suite tasks completed

    This Job ISN'T For You If You Won't...

    • go above & beyond to do what's best for kids (an innate work ethic is required)
    • figure things out yourself (don't wait for others to teach you, make yourself better)
    • adapt to frequent change (rapidly iterate; every level of every team improves every cycle)
    • happily give and take constructive feedback

    Who We Are

    Now is the opportune moment (the kairos) to reimagine education for the 21st century. Our schools have been recognized by Forbes, Bellwether Education, NBC Today, Education Week, and others as among the most innovative and highest performing in the nation. That's why we replace lectures with engaging projects and dictatorial "behavior managers" with 1-1 executive functioning mentors who help students learn how to manage their own schedule and work habits. Kairos students practice navigating real-world choices (such as when, where, how, and with whom to work) within a safe, supportive school environment. Kairos develops students not just into freethinkers, ready to thrive in a modern economy, but self-governing citizens, ready to lead both themselves and their communities.

    Technology Skills

    Ability and competence in Microsoft Office applications and ability to use a variety of computer applications and platforms. Ability to use basic office equipment. Also knowledge and experience in using a computer-based student Information Management system.

    Safety Duties & Responsibilities

    Every employee of the School has an obligation to know our safety rules and procedures; to teach what they know to others; to recognize unsafe actions and situations; to warn others of unsafe situations; to react to emergency situations and to report hazardous or unsafe practices to those in a position to correct them.

    Qualifications:

    • Education: bachelor's degree preferred not required
    • Experience: 5-7 years of experience preferred
    • Licenses or Certifications: none

    Knowledge and Skills:

    • Microsoft Office
    • Microsoft Excel
    • Microsoft PowerPoint
    • Google Suite
    • Zoom
    • Interpersonal skills
    • Public speaking
    • Self-management
    • Data entry
    • Computer skills
    • Knowledge of the Kairos story, mission, & model
    • Event Planning
    • Bilingual (English-Spanish) Preferred
    • Ability to work with educators, parents, community members and board members

    Starting Salary: From $35,000 annually based on experience
    Benefits:

    • Our commitment to you includes a competitive salary and a comprehensive benefits package that covers health, dental, and vision. In addition, we offer performance-based stipends, opportunities for education advancement, and a dedication to fostering work-life balance. Our school community is built on diversity and support, with small class sizes and a cozy co-working atmosphere. You'll have access to a range of professional growth opportunities, both on and off-campus, and you'll become part of a network of schools that are fully committed to upholding Love, Equity, Agency, and Diversity.

    Schedule:

    • Monday through Friday 7:30am- 4:00pm
      • Some weekends and evenings will be required

    Ability to commute/relocate:

    • Saint Louis, MO 63118: Reliably commute or planning to relocate before starting work (Required). Please note, this is not a remote position. All Kairos teachers are required to deliver in-person instruction onsite, in our school in St. Louis.

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