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Saratoga Springs

    Office Manager - Saratoga Springs, United States - The Salvation Army

    The Salvation Army
    The Salvation Army Saratoga Springs, United States

    3 weeks ago

    Default job background
    Description
    Overview

    Seeking a Part Time Office Manager on our Saratoga Springs Social Ministry Team


    Our Part Time opportunities offer:
    Generous time off every year including 14 paid holidays, vacation time and sick time

    Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)

    Tax Deferred Annuity (403B)

    Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life


    SCOPE AND PURPOSE OF POSITION:


    The Office Manager serves as a support person to the Corps Officers at The Salvation Army in Saratoga Springs and is responsible for office management duties, including ordering supplies, sending thank you correspondence relating to mail appeal, inputting donation data entry, preparing weekly financial deposits, reporting on grants, coordinating volunteers, recording and reporting statistics, and providing general office and secretarial duties for the Department.

    This position is responsible to provide a welcoming, compassionate, and well-organized atmosphere to the front office of The Salvation Army.

    Responsibilities


    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Coordination, oversight, and organization of all volunteers

    Ordering of office supplies

    Assist all who come to the front desk, courteously screen in direct calls and take detailed messages

    Maintain a neat office area

    Make appointments for emergency assistance clients

    Report on grants

    Assist with seasonal applications and Christmas distribution

    Maintains the confidentiality of clients, shelter/programs, agency, and/or The Salvation Army

    Receive all monetary and in-kind donations that are brought into the Salvation Army and keep appropriate records for each

    Write and send thank you postcards to donors

    Accept and put away physical donations

    Accept packages and faxes in notify intended recipient

    Submit billing information for health home clients as necessary

    Any other duties deemed necessary by their Corps Officers

    Other Duties:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

    Duties, responsibilities and activities may change at any time with or without notice due to business needs.

    Qualifications

    SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS.

    • Willingness to uphold and support The Salvation Army's mission and ministry
    • Associate degree and at least three to five years' experience in relative work preferred
    • Proficient in Microsoft Word, Excel, Mail Merge and PowerPoint
    • Strong interpersonal skills; Applies tact in diplomacy in dealing with internal and external constituents
    • Strong attention to detail and accuracy
    • Superb written in verbal communication skills
    • Comfortable in high profile situations as well as with "sleeves rolled up"
    • Ability to operate independently - self-motivated, self-management
    • Highly organized
    • Able to handle multiple tasks in a fast-paced environment
    • Training in food safety and food handling through Health Department, as needed
    We are an equal opportunity employer.

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

    Job LocationsUS-NY-Saratoga Springs

    Job ID

    Category Administrative

    Compensation Total compensation exceeds the stated Hourly rate

    Compensation Min USD $19.04/Hr.

    Compensation Max USD $19.04/Hr.

    Type Regular Part-Time
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