- Manage the calendars of assigned individuals, keeping them free of scheduling conflicts
- Coordinate logistics, prepare agendas and other materials, take notes and organize follow up actions for meetings, events, appointments and presentations, troubleshooting issues as needed
- Write and/or review correspondence and other materials and interpret information necessary to draft responses as needed
- Make travel arrangements, prepare travel itineraries and troubleshoot and resolve potential conflicts
- Submit employee expenses and vendor invoices
- Conduct basic prospect identification and research activities, working with Prospect Management and Research colleagues to collect relevant information about donors
- Gather and record data and action items in a donor database
- Complete booking forms for gifts and pledges in a timely manner with thorough backup information
- Assist with daily operational activities that may include photocopying, scanning, organizing mailings, distributing letters and packages, occasionally hand-delivering (or picking up) materials to locations around the MGH/Mass General Brigham campuses
- Participate in professional development opportunities, including internal volunteer or job shadowing roles when appropriate
- Prepare and regularly update planning documents and progress reports
- Contribute to maintaining positive office morale, even in the face of high work volume and challenging periods
- Assist the team with recruitment activities for vacancies as needed
- Take on other office-wide duties as needed
- Ability to complete assigned projects and tasks independently or with minimal guidance
- Adhere to the mission, credo, and standards of behavior of Massachusetts General Hospital Qualifications
- Strong verbal and written communication skills
- Problem solving skills
- Organizational, time management and project management skills
- Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
- Competency using videoconferencing platforms (Zoom and Teams preferred)
- Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser's Edge preferred)
- Attention to detail
- Professionalism and a strong work ethic
- Desire and motivation to learn about the organization and fundraising
- Awareness of personal work styles in self and others
- Adaptability and flexibility in times of shifting priorities
- Ability to work collaboratively with diverse audiences
- Creativity and high levels of energy and enthusiasm
- Commitment to adopting best practices and maximizing efficiency
- Inclination to build relationships with people inside and outside of the organization
- Good judgement and care in dealing with confidential information
Development Coordinator, Major Gifts - Boston, United States - Mass General Brigham
Description
Development Coordinator, Major Gifts DescriptionThe Development Coordinator plays an integral support role on the Major Gifts team fundraising in support of the Mass General Research Institute within the Mass General Development Office. With appropriate guidance, the Coordinator supports the work of the team by managing calendars, handling preparations for meetings and events, processing business expenses and making travel arrangements when needed. The Coordinator also tracks fundraising actions and activities in a donor database and prepares and distributes team reports.
As a Coordinator, you will work alongside fellow management support professionals, or "MSPs," who hold similar support roles on teams across the Development Office. As a Mass General Development MSP, you will be part of a dynamic cohort of individuals and have access to a variety of networking, professional development and leadership opportunities.
We are looking for someone who is organized and collegial and can anticipate needs and complete tasks independently. In addition, the ideal candidate will thrive working collaboratively as part of a team within a large and complex organization.
To Apply
Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.
About Us
is one of the world's top academic medical centers. It is the original and largest teaching hospital of Harvard Medical School, where nearly all our staff physicians serve on the faculty.
Our Department
The is a vibrant and collaborative team focused on advancing the hospital's mission of health care excellence. We are committed to expanding the philanthropy that makes this mission possible.
We offer a including generous health care and retirement plans and an array of professional development opportunities. Wealso offer a Flexible Workplace Program, a hybrid work model that affords employees the opportunity to work in the office a minimum of 4-6 days per month, depending on the business needs of the role. We comply with all Mass General Brigham , including vaccination mandates.
Diversity and inclusion are priorities for our office and the . We strongly believe that a team of diverse identities, experiences, opinions and perspectives drives creativity, innovation and excellence.
General MSP Responsibilities
Qualifications
This position requires 1-2 years of experience, ideally in a fundraising office or a client-facing or relationship-building role. A bachelor's degree is preferred but not required.
In addition, the ideal candidate will possess the following skills, abilities and attitudes: