Executive Assistant - Virginia Beach, United States - LTD Hospitality Group

LTD Hospitality Group Virginia Beach, United States

2 weeks ago

Description

Job Description

Job DescriptionIf you are looking for an exciting career with unlimited opportunities to thrive within LTDs growing portfolio of properties, we have an immediate opening for you to join our team as an Executive Assistant.
The executive assistant provides high-level administrative support to company executives by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Provides all administrative support functions for the Managing Partners, including: communications coverage, business and personal travel coordination, calendar and scheduling, processing expense reports and invoices
Manages and maintains calendar, requiring interaction with both internal and external executives to coordinate a variety of complex meetings
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department
Independently creates, edits, and/or prepares reports and presentation materials from outline notes, verbal instructions or from knowledge of circumstances and policy
Receive and screen calls, take accurate messages, and handle situations therein
Review voicemail and e-mail as directed and respond in the Executives absence
Record, type and distribute meeting minutes
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes and responsible for accuracy and clarity of final copy
File and retrieve corporate documents, records and reports
Open, sort and distribute incoming correspondence, including faxes and email
Manage, follow up and expedite completion of specially assigned projects/tasks with a high degree of autonomy
Create and maintain computer and paper based filing and organization system for records, reports, documents, etc. in the support of corporate initiatives
Responsible for organizing corporate events and fundraisers
Other and all duties, projects, and tasks as assigned by employees manager

Required Knowledge, Skills, and Abilities (KSAs)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the requirements listed below are representative of the knowledge, skill and/or ability required.

Three to five years of Executive level administrative assistance experience
Mastery of Office Suite applications to include Excel, Word & PowerPoint and various software applications as needed
Ability to interface with all levels of leadership, internally and externally
Excellent calendar management skills including scheduling complex senior level meetings with challenging logistics
Excellent verbal and written communication skills
Experienced in handling confidential and sensitive material
Ability to meet negotiated deadlines, anticipate needs, demonstrate initiative and independently complete tasks
Must utilize expert secretarial skills to create quality documentation, acting independently with minimal supervision
Ability to use good judgment in setting work priorities, planning and organizing workload in the midst of interruptions
High degree of personal integrity, discretion and confidentiality
Ability to handle multiple projects with continuing changing priorities
Must have reliable transportation & valid state drivers license

LTD Hospitality Group has taken pride in superior hotel development and management for more than 30 years and is a recognized leader managing top-performing brands under Marriott, Hilton, Hyatt and InterContinental Hotel Group flags.
LTDs core values focus on people, relationships and opportunities. The LTD culture was established by the founding partners and to this day continues to guide the successful performance and profitability of our hotels, while maintaining the highest standards of quality, service and cleanliness.

The greatest key to our success is our people. Our diverse team of associates is responsible for creating a distinctive experience that keeps our customers coming back. We recognize that our people are our most valuable asset and are committed to investing in them. We provide comprehensive training, as well as career advancement opportunities for all of our associates. We also offer competitive benefits to ensure that a career at LTD is satisfying and rewarding in all aspects.
Great Benefits:

Medical, Dental, Vision & 401 (k) with company match
Voluntary Short Term & Long Term Disability Insurance
Life & Accidental Death Insurance
Hotel Discounts
Paid Time Off
Training and Development Opportunities and Much More

For more information about joining the LTD family, please visit . We look forward to hearing from you

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