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    Finance Associate - New York, United States - Resolution Project

    Resolution Project
    Resolution Project New York, United States

    4 weeks ago

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    Description
    Finance Associate

    Department: Finance

    Employment Type: Full Time

    Location: New York, New York

    Reporting To: Director of Finance

    Compensation: $ $31.32 / hour

    Description

    The Finance Associate, working closely with the Director of Finance, supports many aspects of Resolution Project's financial activities, including maintaining accurate financial records of accounts payables and receivables, assisting with reporting, and upholding Resolution Project's financial systems and processes. The Finance Associate is an extremely detail-oriented person, is adaptable, has great time management skills, and is able to communicate the systems and processes to staff with less familiarity with organizational financial matters.

    The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours - including some weekends, with appropriate compensation, and be willing to occasionally travel.

    Key Responsibilities

    Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions as follows:
    • Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry, reconciliation, and review.
    • Assist with implementing and maintaining accounting policies, procedures, and internal controls, and the accurate allocation of expenses to proper accounts and functional categories.
    • Payables: Process invoices for payment and approval via expense management system; maintain vendor information, w9s, tax exemptions, 1099s.
    • Receivables: Support revenue entry and reconciliation with the Development team to ensure the accuracy of Quickbooks information.
    • Support grant reporting by assisting with grant or project budgets and reports.
    • Support in the annual budget development process.
    • Support preparation for annual audit, IRS form 990, and other required filings.
    • Support maintenance of state and other annual filings.
    • Ensure proper approval and documentation of expenditures; maintain a digital filing system of records to keep information easily accessible.
    • Other related duties, as requested.
    Qualifications
    • 2+ years of nonprofit experience in finance functions, including accounts payable and reconciliations.
    • Extremely organized with meticulous attention to detail and follow through.
    • Ability to both work well independently and ask questions to seek support and points of escalation when needed.
    • High level of professional written and verbal communication with good interpersonal skills.
    • Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
    • Experience using Quickbooks or similar accounting software.
    • Proficient in Microsoft Office (especially Excel) and Google Application Suites (especially Sheets) with a high level of general computer competency.
    • Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: ).
    • Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state's requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
    Preferred
    • Experience with donor database software (we use Salesforce) preferred. Training on our system is available
    Benefits

    Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
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