Jobs
>
San Francisco

    Executive Assistant to CEO - San Francisco, United States - Revi

    Revi
    Revi San Francisco, United States

    3 weeks ago

    Default job background
    Description
    Executive Assistant to CEO @

    The Revi Mission

    Brick and mortar is not dead but drastically changing, and Revi is leading that change into the future. 31 years ago, Web 1.0 started, and it gave people the ability to click hyperlinks and read text. When Web 2.0 came about 10 years later, it revolutionized the world. It allowed people to do things like buy, ship, mail, shop, and more.


    In the past, doing these things was only reserved for an in-person physical experience, but they can now be done online.

    That one technological advancement, though simple, changed the world.

    Now, the internet is so robust that there are things you can do online that you cannot do in a physical location.

    This is the next great shift in the market that Revi is calling Web 3.0.

    Companies are now trying to bring this digital experience into physical stores in their own siloed ecosystems.

    For example, Uber brings a simplified way to interact with cabs in the physical world, Bonobos brings a simplified way to interact with their physical retail stores, and the Amazon Go store simplifies purchasing in its physical stores.

    Revi is looking to bring this way of iterating with physical locations to all consumers, no matter what physical store you walk into.


    Revi offers businesses an in-store digital platform that allows businesses to build long-lasting relationships with their customers and allows consumers to interact with any business they walk into digitally.

    Our product is a beautifully designed in-store self-ordering system where consumers can buy, pay, get rewards, and much more. The data collected is leveraged to improve the ordering experience and attract new consumers.

    With a fresh round of funding in the bank from top Silicon Valley seed investors, we are ready to pursue a multi-billion-dollar opportunity.

    The Revi Role

    This position is in person full-time in our San Francisco CA headquarters.


    Revi is looking for a strategic executive assistant to serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.

    The ideal candidate is effective at not just managing calendars and emails, but also understanding what a CEO needs on any given day and being three steps ahead of him.

    The focus of the role is to make the CEO as efficient as possible each day.

    The Executive Assistant will be the CEO's shadow, attend meetings, take notes, make sure that any action items are executed post-meeting, keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately.

    The Executive Assistant must work effectively with executive staff, easily steer through changes, and doesn't shy away from ambiguity. As the right-hand support to our CEO, your approachable nature will be integral in fostering a positive company culture.

    We anticipate this role to be 85% business-related tasks with 15% (or less) personal tasks directly related to the CEO and him staying efficient and effective.

    If you thrive in fast-paced environments and value collaboration, this is the opportunity to contribute significantly to our success.

    What You'll Do:

    Provide high-level administrative and strategic support to the CEO, proactively planning two steps ahead.

    Demonstrate expertise in liaising between the CEO, the executive team, and departments ensuring alignment and clear understanding across all levels.

    Serve as the gatekeeper for the CEO's schedule.

    This includes coordinating meetings with internal & external stakeholders based on their priorities, creating & managing travel arrangements, and ensuring every minute of the CEO's time is used efficiently.

    Develop, implement, and execute projects within the executive's area of responsibility, identifying resources and managing projects to completion. Determine appropriate matters to elevate or not to elevate to the executive for action. Otherwise, delegate to the appropriate support function or act on behalf of the executive to address. Filter which issues can be solved independently vs those that need executive attention. Proven ability to think and act independently and with a high degree of professionalism and confidentiality. Be comfortable with a high level of ambiguity and receive minimal direction. Consistently works on complex assignments requiring independent action and a high degree of confidence. Will provide supervision and guidance to the admin support team. Manage department budgets and associated processes. Be keen on company operations, policies, and procedures. Handles details that are highly confidential and critical. Maintains high-level information of a sensitive nature inside and outside the company.

    Ensure that the CEO is where he needs to be when he needs to be there in an ever-changing environment.

    He will have on-site meetings, off-site meetings, and virtual meetings.

    Being a sharp negotiator and business-minded; Ability to be objective & effectively negotiate with clients, vendors, suppliers, and even team members.

    Perform a broad range of administrative tasks for the CEO, adapting to emerging needs and situations with flexibility. Undertake ad-hoc and/or personal tasks as they arise.

    Your Impact in this role means you are a:

    Strategic Partner: Work closely with the CEO, not just to keep their day-to-day organized with calendar management, but to think ahead and ensure you don't lose the strategy of the big picture. Anticipating the needs of the CEO is key to this role.

    Communication Master: You'll be the linchpin for communications across departments, ensuring messages are sent, received, and understood. Whether crafting updates for the whole company or facilitating crucial conversations, your role is to keep everyone on the same page.


    Change Agent:
     As our company evolves, so do our processes and strategies. We need someone comfortable with change who can help manage transitions across departments smoothly and effectively. You should be able to navigate the dynamics of a growing company and facilitate communication strategies that will help others do the same.


    Project & Stakeholder Management:
    You will take detailed notes during meetings, follow up on action items, and hold stakeholders accountable.

    You will also assist in project management as needed, guiding projects to completion with a focus on clear outcomes and efficiency.


    Event Planning & Project Management:
     You will be key player in planning and executing our annual one-of-a-kind tech conference, Innovation Night, partnering with the CEO, Workplace Specialist, and marketing department to plan, create, and deliver unforgettable events


    Operational Optimization:
     Constantly seek out and identify areas for process improvement, refining operational and administrative workflows to enhance efficiency and streamline operations across the board


    Meetings Logistics:
     Manage logistics for CEO's meetings on an as-needed basis, including catering if needed, A/V setup, communication, and ensuring each meeting is flawlessly executed


    Culture Leader:
    Promote our company culture actively and act as an arm of the leadership team

    Personal Tasks: Beyond the professional scope, you'll also sometimes tackle personal tasks for the CEO.

    What we expect you'll bring to the role: Based in the San Francisco/ Bay Area.7+ years of experience as an executive assistant, with a strong background in A, B, or C-seed stage tech startup environments.3+ years of experience working as an executive assistant for C-Suite (preferably CEO).Forward-thinking - executing things the CEO needs before he knows he needs it High energy Proactive mindset. Strong under pressure (unbreakable will) and thrives in a dynamic environment with a high degree of ambiguity.


    Emotionally Intelligent:
    Skilled in navigating interpersonal dynamics and resolving gray-area situations with confidence and ease.

    (Cool, calm, and collected) Strong Microsoft/Google Office skills are a must (particularly in Excel/Google Sheets where complicated formulas will be used extensively and Powerpoint/ Google Slides where presentation decks will need to be created).Ability to problem solve independently and through strong partnerships with business partners across Revi.

    This position requires periodic availability outside of regular working hours to promptly address unforeseen situations and critical matters as they arise, ensuring seamless support to the organization's operations.

    Excellent verbal and written communication skills. Ability to communicate and build partnerships with all levels of management. Attention to detail, strong time management, and a self-starter attitude are key skills for success in this role. Extremely organized to maintain accurate information when handling multiple high-priority projects simultaneously.

    Confidentiality is a must; Discreet and Trustworthy:
    Handling tasks with the utmost discretion and integrity.

    Ideal candidates agree with the following:

    Nothing is impossible. The key factor is more resourcefulness not just more resources. Hard things bring out greatness.

    The job of an EA is to be in the mind of the CEO before the CEO has time to think it.

    Our Values Heart - A team that is passionate about what they do, with a heart of giving Impact - Being a versatile team player with an innovative mind and a firm backbone to make an impact on everything they touch. Excellence - A team committed to excellence in all we do, with integrity and supreme service.

    Perks and Benefits of Joining the Revi Team Equity package Competitive salary, bonus Professional development Excellent and comprehensive health plans (Medical, dental, vision, etc.)Unlimited PTO Organized volunteer events to give back to our community Off-sites, events and happy hours.
  • Structure Properties, Inc.

    Executive Assistant to CEO

    3 weeks ago

    Structure Properties, Inc. San Francisco, United States

    **Job Title: Executive Assistant to the CEO** · **Company Overview**: · We are a diversified group of companies led by a visionary CEO who oversees a wide array of ventures spanning property management, real estate investment, software development, and hospitality. Our portfolio ...

  • Interos Inc.

    Executive Assistant to The CEO

    2 weeks ago

    Interos Inc. San Francisco, United States

    **Executive Assistant to the CEO** · Interos is the operational resilience company — reinventing how companies manage their supply chains and business relationships — through our breakthrough SaaS platform that uses artificial intelligence to model and transform the ecosystems of ...

  • CloudTrucks

    Executive Assistant to The CEO

    1 week ago

    CloudTrucks San Francisco, United States

    As we continue to rapidly grow in all aspects of our business, we are looking for a strong Executive Assistant to help support our CEO, Tobenna Arodiogbu. We're looking for someone who is incredibly organized and can help streamline chaos. This role requires you to be in office 3 ...

  • No Starch Press

    Executive Assistant to CEO

    4 days ago

    No Starch Press San Francisco, United States

    **Right Hand to Visionary Executive -- Elevate Your Career** · Are you a highly organized and resourceful professional with a passion for supporting high-level executives? Do you thrive in a dynamic environment where no two days are the same? If so, we have an exceptional opportu ...

  • Midas touch

    Executive Assistant to CEO

    1 day ago

    Midas touch San Francisco, United States

    **Complete Job Description**: Are you ready to join a FAST growing AI startup? · We are in search of an Executive Assistant/Office Manager capable of managing significant projects and serving as a reliable advisor. You'll become part of a committed, hardworking, and authentic gro ...

  • Career Group

    Executive Assistant to CEO

    2 weeks ago

    Career Group San Francisco, United States

    A Top Finance Firm that is consistently ranked "Best Place to Work" in San Francisco is seeking a savvy proactive Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will act as the extension of the CEO in all business matters. Th ...

  • The Hire Standard

    Executive Assistant to CEO

    1 week ago

    The Hire Standard San Francisco, United States

    15th May, 2024 · JOB BRIEF · Prepare for an exhilarating journey supporting a trailblazing CEO Our client, a rapidly growing private technology company in San Francisco, seeks an Executive Assistant extraordinaire. · Imagine working alongside a CEO known for sharpness, emotional ...

  • Williams-Sonoma, Inc.

    Executive Assistant to CEO

    1 week ago

    Williams-Sonoma, Inc. San Francisco, United States

    We are seeking a positive, dynamic Second Executive Assistant to provide administrative support to the Executive Assistant to the President and CEO with day-to-day tasks and needs. In this role you will provide general support as needed to the EA to Executive Assistant, Executive ...

  • The Hire Standard

    Executive Assistant to CEO

    1 week ago

    The Hire Standard San Francisco, United States

    30th April, 2024 · JOB BRIEF · Ready for an adrenaline-fueled role supporting a top-tier CEO? Join our client, a San Francisco-based series D startup, in the pursuit of an Executive Assistant extraordinaire. This CEO isn't just sharp - they're emotionally intelligent, approachabl ...

  • Career Group

    Executive Assistant to CEO

    3 days ago

    Career Group San Francisco, United States

    A Top Finance Firm that with an incredible mission is seeking a savvy proactive Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will act as the extension of the CEO in all business matters. This includes strategically managing ...

  • Career Group

    Executive Assistant to CEO

    2 weeks ago

    Career Group San Francisco, United States

    A Top Finance Firm that is consistently ranked "Best Place to Work" in San Francisco is seeking a savvy proactive Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will act as the extension of the CEO in all business matters. Th ...

  • CloudTrucks

    Executive Assistant to the CEO

    1 week ago

    CloudTrucks San Francisco, United States

    As we continue to rapidly grow in all aspects of our business, we are looking for a strong Executive Assistant to help support our CEO, Tobenna Arodiogbu. We're looking for someone who is incredibly organized and can help streamline chaos. This role requires you to be in office 3 ...

  • Career Group

    Executive Assistant to CEO

    2 days ago

    Career Group San Francisco, United States

    A Top Finance Firm that with an incredible mission is seeking a savvy proactive Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will act as the extension of the CEO in all business matters. This includes strategically managing ...

  • Michael Page

    Assistant du CEO

    2 weeks ago

    Michael Page San Francisco, CA, United States

    A cloud based technology firm is seeking a Contract to Hire Executive Assistant for their CEO, who is located in Seattle. They are seeking an Executive Assistant who is proactive, able to prioritize tasks, and who has prior experience supporting a CEO or c-level executives. This ...

  • Michael Page

    Assistant du CEO

    2 weeks ago

    Michael Page San Francisco, CA, United States

    Seeking an exceptionally talented and experienced Executive Assistant (EA) to provide comprehensive support to a CEO, of a tech company. This role requires exceptional organizational skills, sound judgment, and a proactive approach to managing the CEO's demanding schedule and pri ...

  • Michael Page

    Executive Assistant to CEO

    3 weeks ago

    Michael Page San Francisco, United States TEMPORARY

    About Our Client San Francisco based cloud technology · Job Description Manage the CEO's calendar for travel, meetings, conferences, projects, and more · Act as the gatekeeper for the CEO - answer emails, phone call, text messages · Plan travel coordination for international & d ...

  • Michael Page

    Executive Assistant to CEO

    2 weeks ago

    Michael Page San Francisco, United States TEMPORARY

    About Our Client A company at the forefront of revolutionizing business communications, offering intuitive solutions that empower teams to connect, collaborate, and deliver exceptional experiences to customers worldwide. · Job Description Manage CEO's complex and ever-changing c ...

  • Revi

    Senior Executive Assistant to CEO

    1 week ago

    Revi San Francisco, United States

    Executive Assistant to CEO @ · The Revi Mission · Brick and mortar is not dead but drastically changing, and Revi is leading that change into the future. 31 years ago, Web 1.0 started, and it gave people the ability to click hyperlinks and read text. When Web 2.0 came about 10 y ...

  • Simera

    CEO Executive Assistant MX

    1 week ago

    Simera San Francisco, United States

    Unlock your remote work journey: you shine, we match you Once you apply, you will be receiving your profile link in the next 24hrs. After applying you will need to complete your profile, receive follow-ups from our talent advisors, and our AI platform will do the rest. · Summary ...

  • C-SUITE ASSISTANTS

    Executive/Personal Assistant to CEO of Investment Firm

    2 weeks ago

    C-SUITE ASSISTANTS San Francisco, United States

    A successful venture capital firm that has been in business for over 4 years is looking for an Executive/Personal Assistant to support the CEO and in an office that has 8 employees. The role is 80% business and 20% personal duties. The office is located near Maritime Plaza and up ...