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Associate Director of Finance - Griffin, United States - University of Georgia
Description
Associate Director of Finance & Administration Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Associate Director of Finance & Administration Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
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Posting Details
Posting Details
Posting Number
S11902P
Working Title
Associate Director of Finance & Administration
Department
PSO-Cont Ed-Business Admin
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ).
The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.
UGA
is currently ranked among the top 20 public universities in U.S. News & World Report.
The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA
employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the
UGA
Health Sciences Campus in Athens.
About the College/Unit/Department
The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA's mission of Public Service and Outreach.
The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.
College/Unit/Department websitePosting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
Monday – Friday, 8-5pm; evening and weekend work as needed.
Advertised Salary
$110,000-$140,000, commensurate with experience
Posting Date
04/04/2024
Open until filled
Yes
Closing Date
Proposed Starting Date
06/01/2024
Special Instructions to Applicants
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ).Position Information
Classification Title
Director. Subdivision/Unit AD
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Master's degree in accounting or related business field or 5-7 years of related accounting/business experience preferred.
Position Summary
The Associate Director of Finance & Administration is the division head that oversees/manages four departments: Business and Finance; Human Resources, Information Technology, and Facilities Management.
This position provides leadership and strategic direction for the division department heads, assisting with department goals and objectives, and evaluating individual annual performance of staff.
The Business & Finance department handles all the Georgia Center's daily purchasing and income receipting, is responsible for implementing internal controls, assists IT Director withPCI
compliance, and manages the grant and foundation accounts. The position directs all these business operations.
Oversight of the Human Resources department includes management of all hiring & recruiting practices, employee relations matters, employee terminations, on-boarding, and staff development.
Management and oversight of the Facilities Management department includes operation of a building maintenance and repair work-order system, monitoring of building utilities, management of the building maintenance and grounds, and assisting with an overall Facilities Master Plan which includes capital project planning and forecasting.
Oversight of the Information Technology department includes management of the IT team with responsibility for all desk-top and network support, software and hardware updates and maintenance, cybersecurity, and maintenance/support of the Public Service & Outreach Common Registration System.
This position is also responsible for developing and maintaining the Georgia Center annual operating budget totaling approximately $25 million. Position is responsible for budgeting tracking and management for all Georgia Center capital projects. This position assists the Georgia Center Director with oversight and strategic spending of capital and special project funds. The individual serves as a member of the Georgia Center Executive Council, representing the division.Knowledge, Skills, Abilities and/or Competencies
Master's degree in accounting or related business field or 5-7 years of related accounting/business experience preferred.
Extensive knowledge of the principles and practice of governmental accounting and budgeting, restricted account operations, financial system operations, financial analysis, and reporting.
Knowledge of human capital management best practices, policies, and laws.Basic knowledge of IT systems.
Knowledge of facilities management and capital project budgeting.
Strong communication skills in verbal and written forms.
Ability to multitask.
Physical Demands
Sit at desk for extended periods of time utilizing a computer and/or phone; walk and climb stairs; occasional lifting up to 10-20 pounds.
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA
Credit Background Check website
.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check.
UGA
Background Check website
.
Duties/Responsibilities
Duties/Responsibilities
Develop and oversee the Georgia Center Business Operations and Annual Budget totaling approximately $25 million.
a. Develop and maintain GC $25M budget.
b. Responsible for oversight of the GC Business & Finance department through the GC Fiscal Affairs Manager.
c. Support the GC Fiscal Affairs Manager with monitoring income & expenditures, adjusting revenue and/or expenditures when necessary, and communicating with
UGA
Budget & Accounting offices.
d. Oversee year-end budget balancing, deferral requests, project year-end spending.
e. Meet with EC Division heads quarterly to review department budgets.
f. Approve all Grant budgets and assist with grant/contract administration.
g. Oversee GC Foundation accounts.
h. Review and approve all purchase requests over $1,000.
Percentage of time
20
Duties/Responsibilities
Provide oversight for Georgia Center Human Resource Department
a.
Support the HR Manager in personnel management including review and approval of all papers relating to recruitment, employment, hiring and promotion; sign off in UGAJobs and all Manager Self Service Approvals in OneUSG Connect.
b.Support the HR Manager in leading the Georgia Center Employee Strategic Initiatives for employee rewards and recognition, talent development, and recruitment/retention.
c. Assist with employee relation matters, as needed.d. Develop and review monthly human resources reports for use in business planning and strategic planning.
e. Main contact with Office of Legal Affairs and
EOO
on relevant human resources issues.
Percentage of time
15
Duties/Responsibilities
Provide oversight for the Georgia Center Information Technology Department.
a. Responsible for the IT needs of the GC through management of the Assistant Director of Information Technology. Areas include desktop/network support, hardware/software maintenance and replacement, and cybersecurity.
b. Oversight of IT projects, including budgeting, operational impact planning, and implementation. Project management includes expenditure tracking and continual evaluation of current IT requirements.
c. Support of the Public Service and Outreach Common Registration System.
Percentage of time
15
Duties/Responsibilities
Oversee Georgia Center building maintenance and grounds and & assist Georgia Center Director with strategic spending of capital and special project funds.
b. Assist in the management of building maintenance and repair and in determining equipment and space needs for staff.
c. Serve as a financial liaison between GC &
UGA
Office of University Architects & Facilities Management Dept to ensure approved projects are encumbered in correct account & fiscal years.
e. Ensure all unused project encumbrances are released in a timely manner.
Percentage of time
10
Duties/Responsibilities
Assist Georgia Center Director with strategic spending of capital and special project funds.
a. Approve, monitor, and track by project all GC capital and special project expenditures.
b. Serve as a financial liaison between GC &
UGA
Office of University Architects & Facilities Management Department to ensure approved projects are encumbered in correct account & fiscal years.
d. Ensure all unused project encumbrances are released in a timely manner.
Percentage of time
10
Duties/Responsibilities
Serve as a member of the Georgia Center Executive Council and lead the Administrative Services Division which oversees and manages 4 departments.
b. Meet monthly with Administrative Services division & department heads.
c. Oversee division meeting agendas and minutes, as well as division policies.
d.
Assist Georgia Center Director with strategic planning & submission of annual Board of Regents required Auxiliary Strategic 5 Year Plan.
e. Serve on campus-wide, PS&O, and Georgia Center committees, as requested.f. Other duties as assigned.
Percentage of time
10
Duties/Responsibilities
Assist Georgia Center (GC) Director with ensuring all GC staff are trained and in compliance with all
UGA,
BOR , and GC policies & procedures.
a. Communicate timely new
UGA
policies and procedures relating to Business, HR & Facilities Management operations.
b. Attend
UGA
BAAF ,
BSAG
and
PSO
Business Officer Meetings.
c. Oversee all GC financial and HR processes ensuring that all GC departments are following best practices with protecting
UGA
resources.
d. Oversee Unrelated Business Income tracking & reporting.
Percentage of time
10
Duties/Responsibilities
Help move the Georgia Center towards full cost recovery and financial self-sufficiency.
a. Produce numerous ongoing weekly, monthly, quarterly, and annual financial reports.
b. Approve and assist with all personnel actions and continuous and careful monitoring of personnel and operating budgets.
c. Assist Director with evaluation of all
GACTR
programs and MOUs for financial viability.
d. Assist in pricing of goods and services for full cost recovery.
Percentage of time
10
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name
Leta Salazar
Recruitment Contact Email
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
UGAJobs
Georgia Center Employment Page
Georgia Center Talent Recruitment Brochure
Indeed
hCareers
Department of Labor
Goodwill
From a current
UGAemployee
Other
Applicant Documents
Required Documents
Resume/CV
Cover Letter
Optional Documents
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