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Director of Finance and Operations - Virginia, United States - Management Sciences for Health
Description
Director of Finance and Operations page is loadedDirector of Finance and Operations
Apply
locations
US-VA-Arlington
Global
time type
Full time
posted on
Posted 30+ Days Ago
job requisition id
R3883
Management Sciences for Health (MSH) is seeking a Director of Finance and Operations for a potential multi-year program. The purpose of the program is broad health systems strengthening (HSS) technical assistance to low and middle-income countries.
Position contingent upon project award and funding
OVERALL RESPONSIBILITIES
The Director of Finance and Operations will be responsible for the overall financial and
administration/operations
components of the project, ensuring appropriate allocation and use of financial resources and ensuring that financial reporting at all levels (core and field, and by
partners/sub-awardees)
is in accordance with agreement terms and MSH policies and standards.
S/he will develop effective mechanisms to monitor the expenditures and liquidations of the project and oversee that the administrative functions are in accordance with organizational policies.
The Director of Finance and Operations (DFO) reports to the Program Director and works to provide high-level financial management and operations leadership and expertise.
This includes oversight of sub-award and grant management, asset management, ICT procurement, administration, accounting and finance.S/he ensures that financial and operational functions support the timely and effective implementation of the program's technical scope of work.
S/he provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures.
S/he will ensure that all expenditures, payment, procurement, asset management are carried out in accordance with USAID and MSH standards and regulations.
The DFO will liaise with consortium partners, USAID, and MSH's other departments regarding aspects of program implementation, contracting issues, risk management, governance and other matters related to finance and operations.
S/he will be responsible for managing the overall contract budget and preparing financial reports for submission to USAID.S/he will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award.
The DFO provides guiding leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program's activities globally.
SPECIFIC RESPONSIBILITIES
Financial Management:
Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion, accuracy and allowability of costs and that they comply with agreed policy and practices; work with staff in developing budgets for program activities as necessary; revise overall and sub-budgets as needed throughout the work plan year.
In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
Responsible for coordination of contract management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.Serve as a lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID.
Submission to the USAID officer shall be reviewed by the MSH contracts officer or Senior Contracts officer prior to submission.
Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
Grants Management:
Supervise grant and contract administration functions. Supervise the grant management team for the project.
Correspond as necessary with grantees, local subcontractors, and MSH Home Office.
Oversee the design of the grants program; with contracts team, make recommendations to the Chief of Party for the selection of the grant instruments.
Participate and be a voting member of the selection committee as needed. Review Preparations and negotiations of grants and amendments as needed.
Review and ensure documentation of the process by which grantees are selected, and notified of award and ensures notification of applicants and other stakeholders of award decisions.
Monitor grantees' compliance with the terms and conditions of the grant and the grantees' policies and procedures.
Keep abreast of, interpret, and provide training and guidance to project staff and grantees on all donor regulations and policies.
Approve invoices and payments to grantees. Supervise all aspects of grant close out.
Administration:
Collaborate with the Project Director to (a) ensure that project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH's reputation - Financial, Contractual, and political integrity.
Support the Project Director in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high-quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.
Provide administrative supervision to project finance and operations staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and career development support).
Coordinate, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
Take responsibility for risk management and good governance.
General:
Ensure project actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
Contribute to maintaining teamwork, discipline, sound relationships, and productivity.
Ensure that staff charges their time to appropriate project activity codes in a manner which accurately reflects their level of effort.
QUALIFICATIONS
Has a master's degree in accounting, finance, business administration, commerce or a related field or CPA, with a minimum of 10+ years of broad nonprofit financial and operations management experience working with financial systems of complex projects/programs.
Ten (10) years of progressively responsible work experience in managing sub-awards/grants with international organizations.Demonstrated experience and knowledge in managing finance and compliance aspects of a USG-funded program of similar scale and complexity. S
trong understanding and experience with USAID mechanisms, policies, and procedures, and requirements
Demonstrated leadership, analytical, and organizational skills.
Proven experience managing a team of professional and support staff and ability to work in a multicultural and inclusive environment.
Ability to travel 20% of the time.
The expected salary range for this position is: $116, $215,600.00 annually (U.S. locations only).
MSH considers multiple job-related factors when determining an offer, including but not limited to, business and organizational needs, candidate qualifications, internal equity, location, and internal budget.
Salary is just one of many aspects of our total rewards package; at MSH, our goal is to provide you with a comprehensive set of competitive benefits that includes a substantial vacation, sick and holiday policies, training and development programs, competitive insurance coverage for health, vision, dental, life, short-term and long-term disability, 401k plan, Flexible Spending Account, among others.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements.
MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.
In compliance with U.S.Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - EnglishEEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
MSH EEO-AA Policy
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time type
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posted on
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Management Sciences for Health (MSH) is a global health nonprofit that makes foundational changes to health systems to protect people from diseases and improve their health.
MSH collaborates with local partners, from the Ministry to the community, to strengthen and complement existing health systems.Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.
If you are a candidate in need of assistance, an accommodation, or an alternative method to apply for an open position, please emailor call to be connected with Human Resources.
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