Department Operations Lead - Washington, United States - The George Washington University

The George Washington University Washington, United States

4 weeks ago

Description

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status
I. JOB OVERVIEW

Job Description Summary:

GW's Department of Mechanical and Aerospace Engineering (
MAE) strives to foser a diverse program of research and education directed at a wide range of problems in areas such as bio-inspired engineering, bioengineering, energy and sustainability, multi-scale modeling and simulation, nanotechnology, mechatronics and robotics, machine design, manufacturing, fluid mechanics, solid mechanics, and materials science.

Under direct guidance of the Department Chair, the Department Operations Lead will support the department's student and faculty population in one of the largest and most vibrant departments within the School of Engineering and Applied Science.

MAE
is seeking a Department Operations Lead to oversee the day-to-day administrative and academic operations of the department.

Responsibilities Include:
Provides administrative support to the Department Chair.
Assists the Chair in keeping the graduate student support account expenditures up to date.

Coordinates course scheduling activities and assists the Chair in activities related to the revision of Bulletin (Course Leaf and Course Management).

Serves as the

MAE
Office first point of contact, and independently solves problems, for faculty, staff, and students.

Oversees and processes the department's monthly Purchasing-Card expense reports.
Initiates and manages recruitment process for Postdocs, Staff, Faculty, Students, and Temporary employees.
Processes Visiting Scholars and J1/H1B Visa applications
Serves as a liaison between the department and other

SEAS
support teams regarding matters that impact their department.
Initiates, manages, and processes all graduate student support/awards and coordinates internal and external departmental communications.
Manages the doctoral qualifying examination process.
Coordinates and monitors all department events, including retreats and advisory board meetings.
Assists faculty with logistics for Special Symposiums and Workshops.
Assists the faculty and students in the procurement of lab and other supplies.
Supervises and provides guidance to the Department's Operations Assistant in the execution of their duties.
The Department Operations Lead performs other related duties as assigned.

The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific

Minimum Qualifications:

College/School/Department:
School of Engineering and Applied Sciences (SEAS)
Family
Family

Administration
Sub-Family
Sub-Family

Administrative / Operations
Stream
Level
Level

Level 1

Full-Time/Part-Time:

Full-Time/Part-Time:
Full-Time

Hours Per Week:

40

Work Schedule:

Work Schedule:
Monday-Friday, 9AM-6PM; some nights and weekends
Will this job require the employee to work on site?
Will this job require the employee to work on site?

Yes
Employee Onsite Status

Telework:

Telework:
Yes

Required Background Check:

Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
Internal Applicants Only?

No

Posting Number:

Posting Number:
S012976

Job Open Date:

Job Open Date:
05/09/2024

Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Are you currently employed with The George Washington University?

No
Yes

For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)

Yes, IEP complete
No, still in IEP
N/a - not a current GW employee

What is your expected salary range? (Open Ended Question)

Documents needed to Apply

Required Documents

Resume
Cover Letter
Optional Documents
Human Resource
Management & Development

2013 H Street, NW, 3rd Floor
Washington, DC 20006

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