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    Events Associate - Minneapolis, United States - University of Minnesota

    University of Minnesota
    University of Minnesota Minneapolis, United States

    3 weeks ago

    Default job background
    Description
    Job ID

    360872
    Location

    Twin Cities
    Job Family

    LR-Clerical
    Full/Part Time

    Full-Time
    Regular/Temporary

    Regular
    Job Code

    1826
    Employee Class

    AFSCME Unit - Clerical
    About the Job


    Are you well versed in the events-business hustle? Maybe you book bands for weekend gigs or manage staff at a restaurant.

    For sure, you have nimble people skills and love working with diverse clients. You're excited to rub elbows with art and artists in a creative, collaborative environment. You absolutely get a thrill working behind the scenes to pull off killer events. Hone your project management, production, and hospitality skills as part of the Weisman's tight-knit Events team. Take that hustle into a full-time, University of Minnesota staff role at this lively campus museum.

    The WAM Events Associate (Principal Office Specialist) position is a full-time, union-represented role, with all the attendant University of Minnesota employee benefits.

    This position reports to the Events Manager and assists with production support, student staff, scheduling, event planning and management.

    The Events Associate works variable hours, depending on the events schedule, and includes nights and weekends.

    This is a 100% full-time, continuing Labor Represented position under AFSCME Unit - Clerical (classification 1826, Principal Office and Administrative Specialist).


    RESPONSIBILITIES:
    Event Staffing & Support - (50%)

    • Serve as principal on-site staff member during WAM after-hours events. Works most evening and weekend events at WAM, in accordance with the events schedule
    • Engage with clients, guests, and vendors to ensure all Museum policies and guidelines are adhered to; understand and explain complex rental policies to clients
    • Troubleshoot any issues that arise during events, and supervise student Events staff for the run of show
    • Manage and oversee AV/technology needs for events
    • Open and close the building on occasion, and serve as go-to operations staff during off-hours, as needed
    Assist with training, supervision, and scheduling of student event staff - (20%)

    • Review and update training manuals, as needed.
    • Coordinate schedule and communicate with students to wrangle the staffing calendar
    Prepare paperwork generated by internal and external events and help maintain events calendar - (10%)

    • Confirm and distribute weekly schedule of events
    • Assist with billing systems and contracts
    • Submit monthly door schedule to Operations
    • Arrange catering for Internal WAM Events
    Coordinate and maintain rental equipment - (10%)

    • Maintenance and upkeep of rental equipment
    • Keep inventory current and order supplies as needed
    • Maintain AV equipment and orderly storage of event AV equipment and supplies
    Other assorted tasks as needed - (10%)

    Work Hours:

    40 hours/week.

    Work Days:
    Arranged depending on the events schedule.

    Work Mode:
    This position is 75% onsite and 25% remote.

    Salary Range:
    $46,000-$49,000 annually

    Qualifications


    REQUIRED QUALIFICATIONS:

    • High School Diploma or GED and two years of office experience and/or managing public events. Training or formal education may be substituted for some of the years of experience.
    • One year of supervisory experience, including experience scheduling employees/volunteers.
    • Previous experience in hospitality, event production, or public engagement.
    • Must be available to work weekends and evenings, with a varying schedule.
    • Able to lift up to 50 pounds.

    PREFERRED QUALIFICATIONS:

    • Previous experience in an art museum or cultural organization/venue
    • Experience with database systems
    • Thoughtful problem-solving experience in a variety of situations, particularly those related to building operations and security
    • Demonstrated excellent customer service skills
    • AV/Tech experience (sound/lighting/visuals)
    • Proven dependability and attention to detail
    • Demonstrated ability to work collaboratively, pivot with change, and troubleshoot on the fly
    About the Department


    Housed in a striking stainless steel and brick building designed by architect Frank Gehry, the Weisman Art Museum offers an educational and friendly museum experience.

    The museum's collection features early 20th century American artists such as Georgia O'Keeffe and Marsden Hartley, as well as a diverse selection of contemporary art.

    A teaching museum for the University of Minnesota and the community, the Weisman provides a fresh, engaging arts experience through an array of programs and a changing schedule of exhibitions.

    There's always something interesting to see and do at the Weisman.

    Benefits

    Working at the University


    At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning.


    We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

    The University also offers a comprehensive benefits package that includes:
    Competitive wages, paid holidays, and generous time off
    Continuous learning opportunities through professional training and degree-seeking programs supported by the
    Low-cost medical, dental, and pharmacy plans
    Healthcare and dependent care flexible spending accounts
    University HSA contributions
    Disability and employer-paid life insurance
    Employee wellbeing program
    Excellent retirement plans with employer contribution
    Public Service Loan Forgiveness (PSLF)
    Financial counseling services
    Employee Assistance Program with eight sessions of counseling at no cost
    with free or reduced rates in the Twin Cities metro area
    Please visit the

    for more information regarding benefits.

    How To Apply

    Applications must be submitted online.

    To be considered for this position, please click the Apply button and follow the instructions.

    You will have the opportunity to complete an online application for the position and attach a resume.

    Please attach a cover letter, resume, and a list of three professional references.

    Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

    To request an accommodation during the application process, please e-mail or call

    Diversity


    The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.

    The University is committed to attracting and retaining employees with varying identities and backgrounds.

    The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

    To learn more about diversity at the U:

    Employment Requirements

    Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

    About the U of M

    The University of Minnesota, Twin Cities (UMTC)

    The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research.

    Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St.

    Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

    At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019,

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