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    Project Coordinator - Chicago, United States - Saint Xavier University

    Saint Xavier University
    Saint Xavier University Chicago, United States

    Found in: One Red Cent US C2 - 1 day ago

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    Description

    Summary


    The project coordinator supports all administrative duties in CLASS and oversees the day-to-day management. This position establishes, maintains, and ensures compliance of department records; assists with budgetary matters; tracks department purchasing compiles reports, and monitors assigned projects and/or program components.

    In addition, the position acts as the mediator between the Student Support area and our tutoring services. The position will organize and coordinate CLASS administration and procedures, in order to ensure organizational effectiveness and efficiency. This job requires onsite presence at the Campus.

    This position reports directly to the Executive Director of Academic and Student Support


    Essential Duties & Responsibilities


    Essential Duties & Responsibilities
    • Oversee and support all administrative duties in CLASS
    • Delegate Academic Alerts to Academic Support Coaches within CLASS and other related departments.
    • Responsible for scheduling, hiring, and overseeing student tutors.
    • Manage office budget, process and submit purchase orders and invoices; resolve billing discrepancies.
    • Manage relationships with vendors and service providers to ensure that all items are invoiced and paid on time (catering, printing, online tutoring software).
    • Provide other administrative support as necessary, including scheduling group meetings and maintaining calendars for the team.?
    • Maintaining shared OneDrive and organizing projects and resources as needed.
    • Gathers, enters, and/or updates data to maintain records and databases; establishes and maintains files and records.
    • Receive and sort incoming mail and deliveries and manage outgoing mail, most notably in the months prior to the Spring semester.
    • Assists with project development and planning to ensure more efficient service and organization.
    • Composes and prepares written documentation?and creates reports using Navigate and Informer.

    Qualifications


    Qualifications

    • Bachelor's degree in business administration, communications, or a related field?
    • 2 years preferred of work experience in an administrative/office management role in higher education
    • Must have exceptional attention to detail
    • Excellent communication and interpersonal skills
    • Strong problem-solving skills and analytical abilities
    • Must be proficient with Google products and Microsoft Office
    • Must be proficient with Microsoft Excel advanced feature such as Pivot table, formulas, charts, is preferred
    • Project Management - leading and managing multiple projects simultaneously, excellent time management skills, organized, detail-oriented
    • Collaboration - demonstrated ability to collaborate with people from a wide variety of skill sets and backgrounds via written or oral communication
    • Flexibility and Adaptability - Ability to work quickly, effectively, and flexibly in a deadline driven environment
    • Knowledge, Skills and Abilities (KSAs)?
    • Proficiency with Microsoft Office processing skills
    Monday - Friday; 8:30 - 4:30 PM

    Additional Expectations


    We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

    The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

    Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.


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