- Updating and closing completed work orders.
- Reviewing weekly timesheets to submit for processing.
- Answer multi-line phones in a professional manner and direct incoming phone calls to appropriate staff.
- On Call Rotation - After Hours Emergency Calls
- Greet clients/guests and handle their immediate needs.
- Filing, scanning, copying, and preparing mailings.
- Maintains office inventory, including but not limited to office supplies and mailing supplies.
- Maintain vehicle fleet record book - registrations, inspections, maintenance.
- Contributes to team effort by accomplishing additional duties as needed or assigned.
- Excellent attention to detail and follow-through to ensure the best possible customer service.
- Take the initiative and enjoy working in a fast paced, high-volume environment.
- Experience with Timberline Software
- Type a minimum of 60wpm, Excel & Word Proficient preferred.
- Construction and Service Industry Experience Preferred.
- Excellent telephone skills and strong communication skills
- Dependable, organized, detailed oriented and have a strong work ethic.
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- Day shift
- Monday to Friday
- Customer Service: 3 years (Required)
- Construction Industry: 1 year (Required)
- Work Orders: 2 years (Required)
- Driver's License (Required)
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Description
Job Description
Job DescriptionJob description
Our Administrative Assistant assists with handling phones, daily administrative duties and providing customer service. The perfect candidate for this position will be an individual who is a self-starter who has pride in their work, provides excellent customer service and helps with daily office duties.
Responsibilities:
Qualifications:
Job Type: Full-time
Benefits:
Schedule:
Experience:
License/Certification:
Work Location: In person