- We cover 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
- This position offers an hourly rate equivalent to $39.05.
- Benefits include 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation leaves, along with other optional insurances and flexible spending plans.
- Qualified bilingual individuals can receive a 5% allowance if they pass a skills test for languages such as ASL.
- New OJD employees can enjoy the first two steps of the salary range, with potential eligibility for a 5% annual increase.
- During the application process, ensure active Workday sessions to avoid losing progress after 15 minutes of inactivity.
- REQUIRED: Provide a personalized cover letter addressing Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes listed below. Avoid using a generic cover letter for a better chance at securing an interview.
- REQUIRED: Attach a detailed work history or a resume in your Workday profile.
- Experience in clerical and administrative tasks with strict deadlines.
- Proficiency in utilizing various software programs.
- Strong coordination and calendar management abilities.
- Effective customer service skills in challenging situations.
- Experience in explaining processes and policies.
- Proficiency in writing and reviewing documents.
- Handling confidential information with care and security.
- This is a full-time role with a schedule from 8:00 a.m. to 5:00 p.m. Monday through Friday. Overtime compensation is available for hours exceeding 40 per workweek.
- Occasional after-hours or overtime work might be necessary.
- Frequent interaction with individuals from diverse backgrounds and challenging circumstances.
- Potential exposure to high-stress situations and confidential information.
- Fast-paced environment with prolonged sitting or standing periods.
- Required use of office equipment like phones, computers, printers, and scanners.
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Court Operations Specialist - Portland, United States - State of Oregon
Description
Job Description:
Who We Are
The Oregon Judicial Department (OJD) serves the public, assisting individuals who may be dealing with challenging life situations, high levels of stress, or uncertainty about their next steps. The role available directly impacts the community members seeking resolution in the court. We are looking for team members who wish to make a significant difference locally, value OJD's efforts to enhance access to justice services, and enjoy engaging with the public at a high level.
We are dedicated to fostering a diverse and inclusive team, welcoming applications from individuals of all backgrounds. We take into account relevant work experience, past personal experiences, education, transferable skills, and capabilities that align with the required qualifications for this position.
Benefits to You
Location Highlights
Portland, founded in 1845 and the largest city in Oregon, serves as the county seat for Multnomah County. The city offers diverse recreational activities, including museums, parks, hiking trails, a variety of restaurants, and proximity to Mt. Hood. Additionally, Portland is home to major sports teams like the Trailblazers, Timbers, and Thorns.
Position Highlights
The Oregon Judicial Department is currently seeking a Criminal Arraignments Specialist (Court Operations Specialist).
In this role, you will address complex inquiries from court staff, private sector agencies, and the public relating to criminal arraignments. Responsibilities include creating business process documents, templates, and forms, ensuring they reflect recent legislative changes, training and guiding courtroom clerks, and conducting performance evaluations for compliance.
You will handle data entry in the court's case management system, review recordings and documents for accuracy, schedule hearings, process filings, and manage paperwork for criminal and contempt cases. Additionally, you'll coordinate in-custody defendant transports, conduct real-time data entry during proceedings, schedule court dockets and appearances, provide guidance on corrections, and manage sensitive information.
Tasks may be adjusted based on workload needs, and we welcome candidates passionate about these responsibilities.
Application Process
Instructions for Cover Letter and Work History/Resume
Your cover letter and resume or work history should clearly demonstrate alignment with the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes.
Minimum Qualifications
(Must be evident in your resume or work history.)
To qualify, you must have a high school diploma or equivalent, along with four years of administrative experience in a complex office setting, or equivalent combined experience.
Special Qualifications
(Must be verifiable.)
Not applicable.
Requested Skills and Attributes
(Must be addressed in your cover letter.)
Working Conditions
ADDITIONAL INFORMATION
Multnomah Circuit Court does not provide parking for staff, but flexible spending accounts can reimburse parking or transportation costs up to a set amount monthly. A criminal background check is mandatory for finalists, and reference checks will be conducted. You must confirm your eligibility to work in the U.S. within three days of hire through the required process.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. For support or accommodations during the application process, contact the provided resources.
The Oregon Judicial Department values diversity and equal opportunities, aiming to build an inclusive team representing various backgrounds and skills for better outcomes.
