- Provide oversight of a large departmental budget consisting of 250+ accounts from diverse funding sources.
- Organize and drive the departmental budget process steps and timelines, coordinating with the Budget Office and College schedule. Clearly communicate deliverables and dates.
- Analyze prior year data, current year spending, budget variances and inputs to create the next year's line-item budget. Accurately upload the budget into budget tool/software by the deadlines.
- Act as a consultant for faculty to independently interpret and apply complex policies and procedures.
- Ensure all appropriate stakeholders are involved in the budgeting process to provide inputs and give final approval.
- Collaborate with Fiscal Shared Services to create detailed documentation of processes and policies; provide training to faculty as needed. May include creation and maintenance of a policy and procedures manual.
- Ensure proper internal controls are in place and followed. Perform work in accordance with and ensure audit compliance with federal, state, university system and granting agency laws, rules, guidelines, procedures and agreements.
- Maintain electronic filing systems for all department records and implement records retention policies.
- Two years of relevant and progressively responsible financial reporting, accounting, or budgeting experience.
- Proficiency using Microsoft Excel and accounting software to analyze and summarize financial data.
- Demonstrated customer (internal or external) support experience.
- Experience analyzing financial results to assist managers with business decisions.
- Advanced knowledge and experience with Microsoft Excel (e.g., parsing, pivot tables, macros, database).
- Experience using Banner system for accounting, student services and/or human resources functions.
- Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.
- Be highly organized with great attention to detail and a high level of accuracy in work product.
- Be forward-looking, able to anticipate problems and proactively address them.
- Establish and maintain effective working relationships with multiple offices, co-workers and managers in a team-oriented environment; represent the University in a positive, professional manner.
- Demonstrate excellent, professional verbal and written communication skills.
- Exercise initiative and independent judgment in solving complex problems and in interpreting and applying policies and procedures.
- Be able to design easy-to-use, impactful financial reports, analyses and presentations.
- Initiate and implement continuous improvement to processes and workflows within area of responsibility.
- The successful candidate will participate in the necessary training sessions over the course of the first year to enable them to perform the various aspects of this position.
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Fiscal Operations Manager - Bozeman, United States - Montana State University
Description
Position Details
Position Information
Announcement Number
STAFF – VA – 24154
For questions regarding this position, please contact:
Irene Decker
Classification Title
Budget Analyst II
Working Title
Fiscal Operations Manager
Brief Position Overview
The Fiscal Operations Manager performs a wide variety of business processes such as budgeting, financial reporting, and accounting.
This position reports directly to the Plant Sciences and Plant Pathology Department Head and works closely with the College's Budget and Fiscal Director, HR Business Partner, and Fiscal Shared Services staff.
Position Number
4M1157
Department
Plant Sciences
Division
College of Agriculture/MAES
Appointment Type
Classified
Contract Term
Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA
Non-Exempt
Union Affiliation
FOCUS-MFPE
FTE
1.0
Benefits Eligible
Eligible
Salary
$24.780 per hour, commensurate with experience, education, and qualifications
Contract Type
Classified Salary
If other, please specify
Recruitment Type
Open
Position Details
General Statement
The Fiscal Operations Manager performs a wide variety of business processes such as budgeting, financial reporting, and accounting.
This position reports directly the Plant Sciences and Plant Pathology Department Head and works closely with the College's Budget and Fiscal Director, HR Business Partner, and Fiscal Shared Services staff.
Duties and Responsibilities
Required Qualifications – Experience, Education, Knowledge & Skills
Preferred Qualifications – Experience, Education, Knowledge & Skills
The Successful Candidate Will
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on December 1, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.
MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website:
View or Apply
To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.
