- Provides preliminary review of certain details in contract requests to identify commercial and/or legal issues and communicate them to contract owners and legal reviewers.
- Works with attorneys on contract requests and follows-up w/ other departments, as necessary.
- Partners with Finance, Risk Management, Sales, Supply Chain, Marketing, and other departments to coordinate adherence to requested commercial terms.
- Using DocuSign or e-signature software (Adobe Sign), ensures contract signatures comply with the Global Contracts Administration Policy (GCAP) and contracts are signed and returned in a timely manner.
- Assists with maintenance of contracts including amendments, renewals and/or terminations. For legacy contracts to be amended or renewed, work with GC and Deputy GC to migrate such contracts to WD-40 templates when feasible to reduce company risk and to promote consistency.
- Ensures third party due diligence is tracked with contract submission.
- Maintains template library of contracts, including NDAs, sales, manufacturing, vendor consulting, license, supporting SOWs/Work Orders, and alternative clauses or provisions.
- In partnership with GC and/or Deputy GC, updates contract templates.
- Under guidance of Deputy GC and applicable trading bloc attorney, updates the GCAP and Regional Contracts Administration Policies ("RCAPs") to ensure alignment with global company policies and strategies and changing business and/or legal issues.
- Stays abreast of new trends and best practices in Contract Administration.
- Reviews monthly internal audit reports and responds to Finance queries to support internal control compliance.
- Acts as Systems Administrator for Contract Administration Software (Conga). Stays abreast of new Conga features and functionality and new trends and best practices in contract life management (CLM).
- Analyzes and suggests ways to simplify and streamline current processes and partners with Conga consultant and/or IT to implement improvements to reduce contract response and execution turnaround time.
- Updates Conga training curriculum/materials and provides ongoing training to Conga users, including the application of the GCAP.
- Works with key users to ensure compliance with GCAP and promotes usage of Conga.
- Maintains, drafts and/or files U.S. company and local office business license, qualification and other required registrations including: Statements of Information and Corporate Disclosure for GC and/or Deputy GC; Business Licenses; Franchise Tax Returns; U.S. company and subsidiary corporate records; and intercompany agreements.
- Develops policies and procedures for required filing and information gathering; works with GC and Deputy GC and coordinates with Finance or Tax to ensure accuracy of corporate records and filings.
- Provides general and back-up support for Legal department initiatives and activities.
- May provide notary public services.
- Oversees incoming insurance requests.
- May support insider trading and proxy initiatives and tasks.
- May assist with Board material preparation.
- Bachelor's degree in Business, Accounting or related degree; or paralegal certificate or other legal education; or equivalent experience.
- At least 3 or more years of experience working with contract administration at a for-profit company.
- Superior attention to detail in order to identify and correct typos and other inconsistencies in contracts.
- Able to identify out of scope or unusual issues and can either resolve with critical thinking, or escalate for resolution.
- Must be able to work independently, multitask and prioritize workload, to meet demanding deadlines.
- Basic knowledge of program management to include tracking projects, reporting, ensuring milestones are aligned with timelines.
- Some insider trading compliance knowledge/exposure would be a plus, but not required.
- Some experience with coordination of company proxy and board material would be a plus, but not required.
- Learning-based culture that supports the growth and development of all tribe members
- Strong values aligned culture whose #1 strategic driver is to build a business for the future that we will be proud to hand down to the next generation
- Over 93.3% employee engagement as of January 2022 global employee survey
- A culture where 93% of the tribe report experience a sense of belonging
- Voted Most Democratic Workplace and certified WorldBlu Freedom Centered Workplace
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Contracts Administrator - San Diego, United States - WD-40 Company
Description
Contracts Administrator
Category
Legal
Country
United States
Location
San Diego (Hybrid)
Overview
Our corporate legal team is looking for a process and detail oriented individual to support our global contracts administration. You will also assist the legal team with a variety of legal administration functions with an emphasis on routine processes and general global legal matters.
If you are looking for a truly unique opportunity to drive change, make an impact, continue your learning with the guidance of our General Counsel team, and the opportunity to support our global operations and brands, please consider applying.
This role offers the flexibility of working a hybrid schedule from home and in our San Diego office.
Responsibilities
Contract Administration
- Provides semi-routine legal services support and direction to contract owners and/or contract requestors to ensure complete and accurate submission of contract requests in preparation for legal review.
Contract Program Management
Policy
Process/Systems
People
Corporate Governance Support
Areas of Additional Responsibilities
Qualifications
About Us
Our "Why"
At WD-40 Company, we believe that purpose-driven, passionate people guided by our values create amazing outcomes. Our "why" is refreshingly simple - we exist to create positive lasting memories in everything we do.
Why You Should Apply
Do You Align With Our Values?
Please, only consider employment with WD-40 Company if you feel as strongly about our values as we do: We live, breathe, and play by our values every day.
Thank you for considering WD-40 Company in your career search
#WD40TribalLife #PositiveLastingMemories
We've Got You Covered
Our competitive and comprehensive benefits package provides you protection, security, and peace of mind. We offer life-enhancing health, wellness, and financial programs, including profit sharing, annual cash incentive rewards, tuition reimbursement, and 401K match. In addition, we want you to recharge and take time off, so enjoy short-day Fridays, vacation time, paid holidays, and an additional paid week off between Christmas and the new year to spend with family and friends
Connect With Us
Not ready to apply? Don't see a position that fits what you are looking for? Connect with us for general consideration and we will let you know when new positions become available.
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