-
Administrative Secretary/Catering Assistant
8 hours ago
Douglas County School System Douglasville, United StatesThe primary function of the Administrative Secretary is to assist the School Nutrition Director in keeping her calendar, preparing documents, answering calls and ensure deadlines are met and other duties as assigned. Assist the School Nutrition Chef Catering, Secretary, Administr ...
-
Administrative Secretary/Catering Assistant
8 hours ago
Douglas County School System Douglasville, United StatesPRIMARY FUNCTION: The primary function of the Administrative Secretary is to assist the School Nutrition Director in keeping her calendar, preparing documents, answering calls and ensure deadlines are met and other duties as assigned. Assist the School Nutrition Chef in catering ...
-
Front Desk Team Member
8 hours ago
ChenMed Morrow, United StatesWe're unique. You should be, too. · We're changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? · We're different than ...
-
Legal Administrative Assistant
1 day ago
Foster Law Firm Stockbridge, United StatesJob Description · Job DescriptionOur busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we're operating efficiently. You'll assist with the preparation of legal documents, and handle all office cor ...
-
Director of events
1 week ago
Washington University in St. Louis Clayton, United StatesFull job description · Scheduled Hours · 37.5 · Position Summary · The Director of Leadership Events reports to the Assistant Vice Chancellor for Special Events and University Ceremonies, University Advancement. The role of the Director is to manage a team that plans and impl ...
-
Front Office Assistant
3 weeks ago
Northside Hospital Alpharetta, United States Full - TimeOverview · About this Practice: · North Point Pulmonary Associates was founded in 1996 to serve the residents of North Fulton County and the surrounding areas. For over 20 years, our practice has provided excellence in pulmonary and sleep medicine to our community while deliver ...
-
Principal Business Application Developer
2 weeks ago
Sierra Nevada Corporation Georgia, United States Full timeSNC has led thoughtful and disruptive change in the aerospace and defense industry for the past 60 years and now, we're applying this tenacity and expertise to the U.S. Air Force's (USAF) Survivable Airborne Operations Center (SAOC) mission. Join the SNC-led SAOC team and be a pa ...
-
Associate Paralegal
1 week ago
Aptean Alpharetta, United States Employee Regular Full timeAptean is changing. · Our ERP solutions are transforming a huge range of global businesses, from food producers to manufacturers. In a world of generic enterprise software, we provide targeted solutions that bring together the very best technology and drive greater results. With ...
-
Legal Secretary- Business Litigation
1 week ago
Connect Staffing Inc. Atlanta, United States PermanentA highly desirable mid-sized Atlanta law firm with very little turnover seeks a Litigation Legal Secretary to provide legal administrative support to a group of attorneys in business litigation. This person must have a college degree, a stable resume, and be an excellent writer/p ...
-
Criminal Investigator I
1 week ago
GeorgiaGov Fulton County, United StatesUnder general supervision of the Investigations Area Supervisor, the Criminal Investigator I conducts criminal, civil, and/or administrative investigations related to the authority granted to the Office of the Georgia Secretary of State. · ESSENTIAL DUTIES and RESPONSIBILITIES: ...
-
Front Office Assistant
2 weeks ago
Northside Hospital Atlanta, United States Full - TimeOverview · Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover a ...
-
Admin Support 2
5 days ago
GeorgiaGov Griffin, United States1. This posting is subject to close once a suitable candidate has been selected. · Responsibilities for this position will include: · Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few speciali ...
-
Admin Support 2
1 week ago
GeorgiaGov Conyers, United StatesUnder general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and re ...
-
Senior Administrative Assistant
1 week ago
Emory University Atlanta, United States Regular Full timeDiscover Your Career at Emory University · Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of ...
-
Patent Legal Secretary
5 days ago
Eversheds Sutherland Atlanta, United StatesWe have an exciting opportunity for a Patent Legal Secretary in the Atlanta office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. · Th ...
-
Paralegal
2 days ago
Travelport Atlanta, United StatesPARALEGAL | LEGAL | ATLANTA, GA · Travelport is a place of opportunity. It's our incredible team that makes our company great – our people drive our winning culture. · What's Travelport? · Travelport is a worldwide travel retail platform that provides easy ways for businesses li ...
-
Legal Assistant- Commercial Real Estate
2 weeks ago
Connect Staffing Inc. Atlanta, United States PermanentConnect Staffing seeks Legal Assistant candidates with 5+ years of experience in commercial real estate for an opportunity with a TOP Atlanta law firm. This role will support partner attorneys with various administrative duties as well as special projects. · This large law firm ...
-
Legal Assistant- Commercial Real Estate
4 weeks ago
Connect Staffing Inc. Atlanta, United States PermanentConnect Staffing seeks Legal Assistant candidates with 5+ years of experience in commercial real estate for an opportunity with a TOP Atlanta law firm. This role will support partner attorneys with various administrative duties as well as special projects. · This large law firm ...
-
Unit Secretary, Egleston, Part time
4 weeks ago
Children's Healthcare of Atlanta Atlanta, United States Part timeJOB DESCRIPTION Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs). · Work Shift · Day Work Day(s) · Monday-Friday Shift Start Time · 6:30 AM Shift ...
-
Emory University Atlanta, United States Regular Full timeDiscover Your Career at Emory University · Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of ...
Administrative Secretary - Jonesboro, United States - Clayton County, GA
![Clayton County, GA](https://contents.bebee.com/public/img/noimg-businessx400.jpg)
1 week ago
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
ADMINISTRATIVE SECRETARY
CLASSIFICATION TITLE:
ADMINISTRATIVE SECRETARY
PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide administrative support to an assigned department.
Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; prepare reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public, and/or visitors.
Work is performed under the general supervision of an elected official, department director, or division manager.ESSENTIAL FUNCTIONS
The following duties are normal for this position; however, all functions may not be performed in all departments.
The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Other duties may be required and assigned.Types, establishes, and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.);
Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation, and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing.
Prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment.
Assists department management with budget related activities; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances.
Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment.
Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments.
Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, mailing lists, County Street Index, Land Development Guidelines, program manuals, etc.
Answers department telephones; provides assistance, requested documents, and information; refers callers to other staff members as appropriate; and takes messages.
Provides information to personnel from other departments, County Officials, customers, patrons, contractors, engineers, and the general public regarding department programs, projects, land development plans, County policies and procedures, guidelines, etc.
Facilitates public relations and a positive department image through contacts with the public, customers, patrons and local and County Officials.
Prepares and sends press releases for scheduled programs.Provides assistance and orients staff members and/or customers in using computers and peripheral equipment. May maintain contact with staff members via two-way radio.
Receives, dates, and distributes incoming mail and other documents delivered to the department such as construction plans, plats for approval, permit requests, tax returns, legal papers, court orders, etc.
Receives, receipts, and monitors money received for department programs, fees, services, and other income sources. Prepares deposits and forwards to the Finance department as appropriate. Issues permits, tags, or decals as appropriate.
Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.
May supervise subordinate staff, which involves assigning work, providing guidance and direction, explaining policies and procedures; and reviewing work.
ADDITIONAL FUNCTIONS
Assists other department clerical personnel as needed. Serves as back up to other staff members as needed.
Performs other related duties as required.
MINIMUM QUALIFICATIONS
High school diploma or GED; supplemented by two (2) years of experience providing clerical support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
ADA COMPLIANCE
Physical Ability:
Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds).
Tasks may involve extended periods of time at a keyboard or workstation.Sensory Requirements:
Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors:
Under normal conditions essential functions are performed without exposure to adverse environmental conditions.
Clayton County, Georgia, is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
To download a copy of this job description click here.Position : 2644
Type :
INTERNAL & EXTERNAL
Location :
BUILDING & MAINTENANCE
Grade :
GRADE 15
Posting Start : 07/09/2023
Posting End : 12/31/9999
MINIMUM SALARY:
$37,959.21