- Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered though 5/23/2024.
- Date Posted: 05/17/2024
- Closing Date: 05/30/2024
- Hiring Agency: Minnesota Department of Health (MDH)
- Division/Unit: Executive Office / Communications
- Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m.
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $ $28.37 / hourly; $43,764 - $59,236 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - American Federation of State, County, & Municipal Employees (AFSCME Clerical, Council No. 5)
- Work Area: Executive Office / Communications
- FLSA Status: Nonexempt
- Telework Eligible: No
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
- Provide administrative support services to assure that program objectives are met, and efficiency maintained.
- Conduct procurement activities for the Communications Office.
- Manage Communications Office equipment.
- Assist with planning and logistics for meetings, special events and projects.
- Assist with written and electronic materials produced by the Communications Office.
- Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
- Knowledge of communication sufficient to answer telephones, direct calls and take messages.
- Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.
- Knowledge of document and records management sufficient to accurately file and categorize electronic documents or paper files.
- Typing/keyboarding skills sufficient to complete a variety of legal documents and letters.
- Knowledge of communications sufficient to write, prepare, and edit materials, using spelling, punctuation, grammar, and sentence construction.
- Ability to operate the following office equipment: photocopiers, fax machine, personal computer, audio/visual equipment (including Teams hybrid/virtual meetings), multi-line phone system or softphone system.
- Knowledge of basic accounting procedures sufficient to prepared itemized statements, bills or invoices, and record amounts due for items purchased or services rendered.
- Bachelor's degree in business administration or related field.
- Three (3) years of previous experience working as an office specialist or similar role.
- Working knowledge of State, MDH, and department-level operations, procurement, policies, and basic program information.
- Knowledge of computer software programs such as Adobe Acrobat Pro, Microsoft Office Professional suite, Microsoft Teams, SharePoint.
- Must be able to work in a seated position for extended periods of time.
- Ability to move and/or transport items weighing up to 50 pounds on a regular basis.
- Use a keyboard and mouse for extended periods of time which may include repetitive motion.
- 95% of employees understand how their work helps achieve their agency's mission
- 91% of employees feel trusted to do their jobs
- 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
- 87% of employees report flexibility in their work schedule
- Public pension plan
- Training and professional development
- Paid vacation and sick leave
- 12 paid holidays each year
- Paid parental leave
- Low-cost medical and dental coverage
- Prescription drug coverage
- Vision coverage
- Wellness programs and resources
- Employer paid life insurance
- Short-term and long-term disability
- Health care spending and savings accounts
- Dependent care spending account
- Tax-deferred compensation
- Employee Assistance Program (EAP)
- Federal Public Service Student Loan Forgiveness Program
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Office & Administrative Specialist Senior - St. Paul, United States - Minnesota Department of Health
Description
Job DetailsWorking Title/Job Class: Office & Administrative Specialist, Senior
Agency: Health Department
The work you'll do is more than just a job. Join the talented, engaged, and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
Join a mission-driven team at the Minnesota Department of Health (MDH) and contribute to protecting, maintaining, and improving the health of all Minnesotans. In this position you would provide and coordinate logistics, technical, and support services to the MDH Communications Office.
Working as an Office & Administrative Specialist Senior, you will:
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
One (1) year of experience working as an office specialist or similar role. This experience must include the following:
This position requires successful completion of a background check and employment reference check.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to .
If you have questions about the position, contact Amy Winters at or
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at .
If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at
About Health Department
Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain, and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email and indicate what assistance is needed.
Office & Administrative Specialist Senior professionals in Saint Paul
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Connor Swanson
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