Operations and Finance Officer - San Francisco, United States - University of California , San Francisco

Description

Operations and Finance Officer

Division of Occupational, Environmental, and Climate Medicine (OECM)

Full Time

76843BR

Job Summary

This position will serve as an Operations and Finance Officer supporting the Division of Occupational, Environmental, and Climate Medicine (OECM) at the Zuckerberg San Francisco General Hospital (ZSFG).

We are excited to recruit an experienced administrative professional to manage general finance, operations, and human resource activities for the Division. This position will manage monthly financial reconciliation activities for non-sponsored projects, including regular audits of payroll distribution and accounts, funding entry and salary cost transfers, and processing of financial journals. Additionally, this role will coordinate and lead key operational aspects such as IT, facilities, and capital equipment tracking. This position will also help with human resources, including managing the staff recruitment process, processing timesheet corrections, and serve as the point of contact to address human resource issues as they arise. Further, we seek a person who embraces and actively promotes an inclusive and equitable work environment.

***NOTE: This is a Full-time Hybrid role.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search )

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

The Division of Occupational, Environmental, and Climate Medicine (OECM) is an integrated division in the Department of Medicine at the University of California, San Francisco with a presence across three sites including UCSF Medical Center (Parnassus/Mt. Zion), Zuckerberg San Francisco General Hospital (ZSFG), and the San Francisco VA Health Care System (SFVAHCS). OECM has achieved national and international recognition as a center for research, training, and clinical care in its field. As one of the few such Divisions firmly based within a Department of Medicine (most academic units are housed in a Department of Preventive Medicine or a School of Public Health), UCSF's occupational, environmental and climate medicine presence is particularly noteworthy in US academic internal medicine. The division's mission is advance the field of Occupational, Environmental and Climate medicine through research, education, and service to patients and the community.

Required Qualifications

• Bachelor's degree in related area and three or more years of relevant experience and / or equivalent experience / training.
• Strong skills in short-term planning, analysis, problem-solving, and customer service with the ability to prioritize and accomplish multiple tasks with deadlines in a customer service setting.
• Thorough knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff.
• Knowledge of a variety of administrative operational activities such as accounting and payroll, clinical operations, and contracts and grants regulations and guidelines.
• Detail oriented with ability to proactively follow projects through to completion, working independently without need for close supervision. Proven accuracy with demonstrated ability to manage multiple projects simultaneously.
• Solid organizational skills and ability to multi-task with demanding timeframes and multiple customers.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Strong customer service and problem-solving skills.
• Ability to analyze complex and non-routine issues, requiring innovative solutions
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgment in responding to issues and concerns, making both good and tough decisions in a timely manner.

Preferred Qualifications

• Graduate degree in business, healthcare, or related field.
• Three to five years academic administrative experience (working in an educational or medical environment).
• Prior experience with UCSF-specific computer application programs, including PeopleSoft, MyReports, UCPath, and PeopleConnect.
• Knowledge of general project management principles.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Flexible (combination of onsite and remote work), Zuckerberg San Francisco General (ZSFG)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday; 8:00 AM - 4:30 PM