Accounts Payable Associate Sr - Atlanta, United States - Georgia Tech

Georgia Tech Atlanta, United States

2 weeks ago

Description

Job ID

271449
Location

Atlanta, Georgia
Full/Part Time

Full-Time
Regular/Temporary

Regular
About Us

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation.

We strongly encourage applicants whose values align with our institutional values, as outlined in

our strategic plan.

These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship.

Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths.

The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts.

Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security.

Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition.

The Institute has nine key values that are foundational to everything we do:
1.

Students are our top priority.
2.

We strive for excellence.
3.

We thrive on diversity.
4.

We celebrate collaboration.
5.

We champion innovation.
6.

We safeguard freedom of inquiry and expression.
7.

We nurture the wellbeing of our community.
8.

We act ethically.
9.

We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

About Us

We strongly encourage applicants whose values align with our institutional values, as outlined in

our strategic plan.

These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship.

Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths.

The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts.

Department Information

Seeking applicants with extensive experience in high-volume accounts payable operations, particularly within the dynamic environment of a large university setting.

Strong preference given to candidates who demonstrate proficiency in managing complex financial transactions, reconciliations, and vendor relationships within a University setting.

Job Summary

Provide primary customer support to campus financial approvers and vendors for vendor payment issues.

Provide administrative support for policy updates, training coordination, and tracking exceptions.

This position will interact on a consistent basis with:

vendors, staff, and campus financial management and staff.

This position typically will advise and counsel: vendors, staff and campus financial staff.

This position will supervise:

NA
Responsibilities

Job Duty 1 -Review requests for payment (invoices, check requests, employee payment requests, etc.) to verify accuracy and validity and enter payment requests in to financial system.

Job Duty 2 -Audit and process payments for employee and visitor travel and expense reimbursements and other travel-related payments.

Job Duty 3 -Primary customer service support via

the

.ask email service.

Vendor statements, tracking credits, consolidating accounts, minimizing credit holds.

Job Duty 4 -Provide dedicated support for production activities during peak periods.

Payment team administrative project/audits, tracking exceptions, trends and reporting.

Job Duty 5 -Participate in vendor meetings to ensure AP best practices.

Job Duty 6 -AP Campus training class coordinator.

Job Duty 7 -Update AP policies as approved by the Director.

Job Duty 8 -Back up to ask for campus and non-vendor inquiries.
Job Duty 9 -Back up to match exceptions and In Process voucher review and travel exceptions.

Job Duty 10 -Perform other duties as assigned

Required Qualifications

Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of education and experience

Other Required Qualifications

Overnight travel requayableed for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requayableements).

Required Experience
Three to four years of job related experience

Preferred Qualifications

Additional Preferred Qualifications
Accounts Payable in a University Setting Intermediate Excel, Word, and PowerPoint skills Excellent communication and customer service skills and an understanding of procure-to-pay best practices

Preferred Educational Qualifications
Bachelor's Degree

Proposed Salary

$ $26.50 Hourly Compensation
Commensurate with Education & Experience

Knowledge, Skills, & Abilities

SKILLS
Working knowledge of and skill in applying payables processing procedures and use of related system applications and processing hardware/equipment.

Customer service and communications skills are required as is the ability to plan and organize work.

Understanding of Institute procurement Policies.

Fast and accurate data entry.

Understanding of issues that create match exceptions.

Ability to resolve complex customer service inquiries related to payment status, process, and procedures.

Ability to run queries and format reports.

Ability to analyze data, identify trends, and make recommendations.

Must understand best practices, polices, and procedures associated with all AP tasks

Knowledge of basic accounts payable auditing and voucher entry.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all.

To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services.

Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.

This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect.

These values shape and fundamentally support our universitys work.

Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom.

More information on these policies can be found here:

.

Other Information

This is not a supervisory position.
This position does have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Successful candidate must be able to pass a position of trust background check. Please visit

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