Temporary Hotel Meeting Planner - Tarrytown, United States - Tarrytown House Estate

Tarrytown House Estate Tarrytown, United States

2 weeks ago

Description

Job Description

SUMMARY:

This is a temporary full-time position (maternity leave coverage). Starting in mid-June (or potentially earlier) through December 2024

RESPONSIBILITIES OF THE MEETING PLANNER:

Supports sales effort by acting as liaison between sales and banquet services.
Creates and maintains a good working relationship with the Banquet Manager and Chef to ensure a high level of comfort with Banquet operations.
Effectively coordinate efforts between Sales and Food & Beverage management.
Organizes and conducts weekly BEO and resume meetings.
Establishes and maintains efficient office procedures to facilitate the smooth operation of the department.
Responsible for working with the meeting planners in coordinating the final details for meetings.
Responsible for anticipating needs, forecasting results, analyzing, and arranging work processes for associates in the department.
Provides the necessary training, motivation, and leadership for any conference service department associates.
Ensures that all procedures, policies, and guidelines, as established by Tarrytown House Estate are being followed by department associates.
Establishes and maintains rapport with outside purveyors, who provide services for the Hotel and its guests.
Meets with any meeting planners to coordinate final arrangements for meetings.
Ensure smooth flow of information (communication) from Sales to Banquet Services and the Food & Beverage Department.
Ensure proper communication with all departments.
Attends weekly Forecast, Resume, and sales meetings.
Ensures that all equipment used in the department is in good order and uses preventive maintenance schedules for all equipment.
Ensures that the desired level of quality is maintained in all meeting room sets on a continuing basis.
Ensures that all file turnover requirements (from Sales to Convention Services) are fulfilled.
Advises hotel department heads of special requirements of groups coming into the hotel.
Reviews, daily, information entered the Convention Services Department Daily Log and takes necessary steps to alleviate problems noted in the log.
Has a working knowledge of Food & Beverage product offerings.
Perform any other duties assigned by management.

Education, Experience and Certifications of the Meeting Planner:

Salesforce experience
Event Planning experience or equivalent combination of education and training

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