- Receive and transfer all incoming calls in prompt and courteous manner; take messages as necessary
- Greet visitors and direct to appropriate person/department
- Receive, send, sort and distribute daily mail, faxes, UPS, FedEx, Certified Mail, etc.
- Maintain, distribute and purchase office supplies, as necessary
- Provide clerical assistance to other departments, as schedule permits
- Ensure the lounge, reception and kitchen areas are clean, and supplied as needed
- Maintain conference room calendars and schedule meetings as necessary
- Store/save AP invoices received daily into Docuware with 99% accuracy.
- Review/work AP vendor statements to ensure invoices are entered for payment.
- Enter garnishments and sub-contractor invoices for AP.
- Assist AP to gather supporting documentation for company audits, upon request.
- Other duties as assigned
- 1-3 years previous experience in an administrative setting
- Intermediate to Expert level MS Office Skills, mainly Outlook, Excel & Word.
- Excellent verbal communication skills, including excellent command of the English language
- Good organizational skills, and must be able to work independently, with little direct supervision
- Good interpersonal skills and be able to interface with all levels of management
- Good judgment skills, and a high-level work initiative
- Understand and abide by all company and safety regulations and policies
- Understand company quality manual and procedures described therein
- Physical condition commensurate with the demands of the position
- Walking, stepping, climbing, or otherwise moving from one location on the job site to another.
- Standing, stooping, kneeling, squatting, reaching, climbing, or sitting for long periods of time.
- Repetitive movements by feet, shoulders, arms, wrists, hands, and back in the performance of work.
- This position operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
- Competitive Salary.
- Comprehensive Benefits (medical, dental, vision, life).
- 401(k)/Retirement Savings.
- Friendly Work Environment.
- Paid-Time off/Holidays.
- Career Path Opportunities
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Receptionist Admin Assistant - Channelview, United States - Southwest Shipyard Lp
Description
SUMMARY OF COMPANY
Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is "Faster, Safer, Better".
Title: Receptionist/Admin Assistant Department: Administration
Classification: Hourly
Responsibilities: Full-time receptionist (8-5) and assist Accounts Payable with heavy data entry and other duties as assigned.
Duties:
Job Requirements:
PHYSICAL / MENTAL REQUIREMENTS
The employee must be able to perform the essential functions of the job with or without reasonable workplace accommodation. The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required.
In addition, the Employee must also be capable of:
The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees.
Employment at Southwest Shipyard, LP is on an "at-will" basis. There is no contract of employment between Southwest Shipyard, L.P., and anyone or all its employees unless explicitly stated elsewhere. Employment security cannot be guaranteed for or by any employee.
No Manager, Supervisor, or employee of the Company has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at-will. Only the Owner or President has the authority to modify the at-will relationship, and then only in writing specifically addressed to the employee on this issue and signed by Southwest Shipyard, L.P. ExecutiveWORK SCHEDULE
Monday – Friday 8:00am – 5:00pm
Regular attendance and punctuality are required of all employees.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
BENEFITS
EEO Statement
Southwest Shipyard, LP is an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.
Southwest Shipyard, LP participates in the E-Verify Employment Verification Program.
Southwest Shipyard, LP is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at Southwest Shipyard, LP, via-email, the Internet or directly to hiring managers at Southwest Shipyard, LP in any form without a valid written agreement in place for that specific position will be deemed the sole property of Southwest Shipyard, LP. As a result, no fee will be paid in the event the candidate is hired by Southwest Shipyard, LP.
The employee signature below constitutes the employee's understanding of the requirements, essential functions, and duties of the position.
Compensation details: 17-20 Hourly Wage
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