Jobs
>
New York City

    Administrative Assistant 2 - New York, United States - Attorney General, Office of the

    Attorney General, Office of the
    Attorney General, Office of the New York, United States

    2 weeks ago

    Default job background
    Full time
    Description

    Minimum Qualifications For Permanent Appointment:

    Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2 (formerly Secretary 2) OR permanent or contingent permanent status as an Administrative Assistant 2 OR eligible to transfer.



    For Provisional Appointment:

    Current NYS employee with one year of permanent service in a following title, may be appointed on a provisional basis: Examination Composition Assistant, Keyboard specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1/ Administrative Assistant 1, Secretary 1/Administrative Assistant 1 (Spanish Language), or Senior Data Entry Machine Operator.



    Note:

    Provisional appointments are made pending an exam and will be revoked if the selected candidate is not immediately reachable on the eligible list resulting from the next holding of the exam.


    Duties Description This position is in the Health Care Bureau of our NYC office.


    • Provide administrative and secretarial support for all attorneys in the Health Care Bureau (HCB).
    • Answer HCB's main phone line, handle inquiries, and distribute where appropriate.
    • Review, draft, and send internal or external correspondence based on verbal or written instructions; distribute where appropriate. This including handling online complaints and providing referrals where appropriate.
    • Enter and maintain data in case management system.
    • Schedule all aspects of meetings, appointments, depositions, and interviews.
    • Assist with copying and scanning. Maintains office filing systems – hard copy and electronic. Also assist with assembling legal papers and creating binders.
    • Arrange for use of conference rooms. Clear visitors to the Bureau with security.
    • Process incoming and outgoing mail; coordinates internal and external deliveries.
    • Oversee office supply needs for the Bureau.
    • Ensure that office equipment is in working order.
    • Make travel arrangements and process travel vouchers for attorneys in the Bureau. Process purchase requests and handle reimbursements. Maintain all associated records.
    • Order court transcripts, submit vouchers and invoices for payment.
    • Assist with processing of old files for archiving.
    • Assemble all necessary paperwork for job candidates, including interns. Arrange interviews for candidates. Manually upload documents in the online recruitment system.
    • Assist with onboarding new employees re new workspace, computer, phone, ID badge, and new user accounts to set up.
    • Assist with reviewing documents in response to FOIL requests.
    • Performs other duties as assigned.
  • The Goodkind Group, LLC

    Administrative Assistant

    2 weeks ago

    The Goodkind Group, LLC New York, United States

    Administrative Assistant / Executive Assistant (Conference Services, Corporate Events & Marketing) · We have an opening for a Administrative Assistant / Executive Assistant (Conference Services, Corporate Events & Marketing) at a major large international financial firm downtown. ...

  • The Goodkind Group, LLC

    Administrative Assistant

    2 weeks ago

    The Goodkind Group, LLC New York, United States

    Administrative Assistant / Executive Assistant (Financial Services / Private Equity) · Hybrid Work Schedule · This individual will work closely to support departments with administrative support as needed, conference room bookings and set ups, events, invite lists, marketing, pho ...

  • Pyramid Consulting, Inc

    Administrative Assistant

    1 day ago

    Pyramid Consulting, Inc New York, United States

    Immediate need for a talented Administrative Assistant This is a 04+ Months Contract opportunity with long-term potential and is located in New York City, NY(Onsite). Please review the job description below and contact me ASAP if you are interested. · Job ID: · Pay Range: $38 - ...

  • B M A MODELS LTD

    Administrative Assistant

    1 week ago

    B M A MODELS LTD New York, United States

    CEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. · This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assis ...

  • Clarity Recruiting

    Administrative Assistant

    1 week ago

    Clarity Recruiting New York, United States

    Duties and Responsibilities: · Provide day-to-day administrative support to the IT management team at a NYC based financial firm including scheduling, contact management, correspondence and travel booking as well as supporting team to review invoice payment and contract renewal, ...

  • Career Group

    Administrative Assistant

    2 weeks ago

    Career Group New York, United States

    Administrative Assistant – HR Executive · A leading global financial firm is seeking a professional and sharp Administrative Assistant to support a senior Executive within their Human Resources department, specifically within Employee Relations. This is a wonderful opportunity f ...

  • Mission Staffing

    Administrative Assistant

    2 weeks ago

    Mission Staffing New York, United States

    Job Title: Administrative Assistant - Private Equity · Location: New York, NY · Type: Hybrid Flex (Combination of remote and in-office work) · Salary Range: $70,000 - $90,000 base salary + Bonus · Experience Level: 1+ years in administrative roles within Asset Management (MUST) · ...

  • TALENT Software Services

    Administrative Assistant

    2 weeks ago

    TALENT Software Services New York, United States Contract

    Administrative Assistant, Global Markets · Overview of Role The Admin Assistant in this position will provide diverse, advanced, and confidential administrative support. · Such support functions include gathering, compiling, and reporting information relevant to/for a team and ...

  • Joss Search

    Administrative Assistant

    2 days ago

    Joss Search New York, United States

    Our team is recruiting for an admin role at a boutique hedge-fund based in Midtown Manhattan The team is known for their fast paced environment and great team-mentality. The company has a small admin team that work closely together to ensure the office runs smoothly. They are inc ...

  • M-Logic

    Administrative Assistant

    3 weeks ago

    M-Logic New York, United States Full time

    Our client is searching for an Administrative Assistant to support Senior Managing Directors. The main responsibilities would include managing complex calendars, scheduling, prioritizing meetings, and having an extremely proactive mindset in order to stay steps ahead of business ...

  • Cantor Fitzgerald

    Administrative Assistant

    3 weeks ago

    Cantor Fitzgerald New York, United States

    Job Title: Administrative Assistant · Location: New York City/In office- 4 days · Firm Overview: · Cantor Fitzgerald is a diversified company primarily specializing in financial and real estate services for institutional and corporate customers operating in the global financial a ...

  • Tandym Group

    Administrative Assistant

    1 day ago

    Tandym Group New Jersey, United States

    A pharmaceutical company in New Jersey is currently seeking a new Administrative Assistant for a promising opportunity with their growing team. · **This is a hybrid opportunity asking the candidate to report in at least on Tuesday-Thursday weekly.** · Responsibilities: · Complet ...

  • Amerit Consulting

    Administrative Assistant

    3 weeks ago

    Amerit Consulting New York, United States

    OVERVIEW: Our client, one of the largest Energy companies in US providing a wide range of Energy related products and services to its customers, seeks an accomplished Administrative Assistant · Position: Administrative Assistant · Location: Astoria, NY · Duration: 6 months+ Contr ...

  • Icahn School of Medicine at Mount Sinai

    Administrative Assistant

    2 weeks ago

    Icahn School of Medicine at Mount Sinai New York, United States

    Administrative Assistant II provides a wide variety of administrative support services including complex calendar management for more than one Vice Chair. Acts as a liaison with various department heads in the Department of Medicine coordinating conference rooms, seminars, settin ...

  • Pfizer

    Administrative Assistant

    3 weeks ago

    Pfizer New York, United States Full time

    ROLE SUMMARY · All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values ...

  • Maimonides Medical Center

    Administrative Assistant

    2 weeks ago

    Maimonides Medical Center New York, United States

    Administrative Assistant - Exec Secretarial exp req'd · THE BEST CAREERS. RIGHT HERE · @ BROOKLYN'S LEADING HEALTHCARE SYSTEM. · MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES · We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients e ...

  • Abacus Group, LLC

    Administrative Assistant

    3 weeks ago

    Abacus Group, LLC New York, United States

    Our client is a retail company. They seek an Administrative Assistant, Finance & Accounting to join their Queens, NY office. · Responsibilities · Manage and administer the company credit card program · Prepare free text invoices for teams and affiliates for ad-hoc charges · Crea ...

  • Amerit Consulting

    Administrative Assistant

    4 days ago

    Amerit Consulting New York, United States

    OVERVIEW: Our client, one of the largest Energy companies in US providing a wide range of Energy related products and services to its customers, seeks an accomplished "Administrative Assistant" · Position: Administrative Assistant · Location: New York, NY 10003 · Duration: 3 Mont ...

  • Jefferies

    Administrative Assistant

    2 days ago

    Jefferies New York, United States

    Jefferies Financial Group Inc. (''Jefferies,'' ''we,'' ''us'' or ''our'') is a U.S.-headquartered global full service, integrated investment banking and securities firm. Our largest subsidiary, Jefferies LLC, a U.S. broker-dealer, was founded in the U.S. in 1962 and our first int ...

  • TD Securities (USA) LLC

    Administrative Assistant

    2 weeks ago

    TD Securities (USA) LLC New York, United States Full time

    Description · : The Administrative Assistant - TDS provides highly skilled administrative support. Performs complex and technical activities. Works with individuals at all levels of the company, as well as external organizations and Customers. Handles confidential materials. Fac ...