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    director of school operations - Philadelphia, United States - Belmont Charter Network Careers

    Belmont Charter Network Careers
    Belmont Charter Network Careers Philadelphia, United States

    3 weeks ago

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    Description
    Job Details

    Job Location
    Belmont Charter Elementary School - Philadelphia, PA

    Description

    Belmont Charter Network is a family of 5 community schools centered on the central mission to promote the academic, social and emotional well-being of each child. Our schools are supported by a non-profit partner to provide holistic services to the school including out-of-school time, our social work project and Head start. How do we do this? We do it by ensuring our students have access to complete support both in and out of the classroom through a talented team of teachers, leaders, social workers, and partners.

    We believe that schools and learning should be joyful

    You can find more about our core values and vision here. We believe that education is the single biggest way we can disrupt the systemic racism that impacts Philadelphia and by extension our country. We are a mission centered organization that has grown since its founding over 20 years ago to be the organization that serves Philadelphia today. Learn more about our partners who support this vision by creating a full scope of community support for our students and families. Our approach is grounded in trauma informed practice which you can read more about here.

    Your areas of knowledge and expertise:
    • Demonstrated skill in working with students from diverse cultural, economic and ability backgrounds.
    • Creative problem solving
    • A commitment to being a lifelong learner, commitment to refining your craft
    • A knack for connecting with people across differences including parents, colleagues and students.
    Position Summary:

    The Director of Operations is responsible for overseeing the operational systems of the main office. The Director of School Operations reports to the Heads of School to ensure that each day runs in an orderly and effective manner. They are responsible for implementing effective operational office systems while fulfilling duties that include enrollment, attendance, data management, supply inventory, home/school communications, calendar maintenance, facilities management etc. This is a 12 month position that is supervised by the Head(s) of School.

    Core Responsibilities:
    • Team Leadership
      • Lead and manage members of the operations team, providing clear direction, guidance, and mentorship to ensure the successful execution of operations projects and initiatives.
      • Foster a collaborative and innovative work environment that encourages continuous learning and professional growth.
      • Conduct performance evaluations for team members
    • Management of Partnerships
      • School Based Health Center: Work directly with school nursing program to deliver a high-quality student health service program as outlined in contract and meet all compliance requirements
      • Food Services: Serve as point of contact for on site food service program with regards to day to day services, food service reviews, compliance and conflict resolution
      • Security: Serve as school day liaison with the security team, creating open lines of communication to ensure the safety and security of staff and students
    • Enrollment and Recruitment
      • Oversee the student enrollment process, ensuring that it is efficient, transparent, and adheres to all regulatory requirements.
      • Collaborate with school leadership and central office to develop and implement enrollment strategies to meet target student populations.
      • Manage the collection and maintenance of student records, including demographic data, enrollment forms, and transfer documentation.
      • Serve as the primary point of contact to prospective students and families, conduct enrollment orientations, and assist with enrollment inquiries
    • Attendance
      • ManageTier 1 attendance procedures
      • Coordinate with ATIP (Attendance Truancy Intervention and Prevention) to facilitate school based attendance responsibilities and truancy communications.
      • Oversee daily attendance tasks of Operations Coordinators
    • School Based Operations
      • Ensure the safety, cleanliness, and functionality of school facilities.
      • Coordinate maintenance and repair activities with the facilities team..
      • Monitor the school's compliance with health and safety standards.
      • Lead front office operations and respond to all situations with a customer service approach
      • Oversee security and safety protocols including visitor procedures, emergency response, safety drills, and video surveillance
    • Finance
      • Oversee and troubleshoot purchasing processes
      • Manage relationships with vendors
      • Supply and inventory management
      • Field Trip logistics
    Additional responsibilities:
    • Serve as member of school leadership team
    • Work cooperatively with other departments and Central Team in responding to schools' requests for operational-related needs.
    • Represent as the daily face of the school, conducting self in accordance with core values
    • Plan, support and/or facilitate school, family, and community events
    • Oversee the distribution of student transpasses, as applicable.
    • Support Head of School with monitoring of staff schedules and attendance
    • Other duties as assigned by supervisor
    Skills and Abilities:
    • Strong problem solving and project management skills, strong organizational skills, attention to detail, the ability to balance the big picture with detailed steps to reach the end goal and the ability to balance multiple projects under tight deadlines
    • Ability to analyze data to inform decision making
    • Knowledge of public education and charter schools
    • Experience in working with underserved populations
    • Leadership skills and a demonstrated capacity to work with urban youth
    • Flexible, optimistic approach
    • Demonstrated ability to learn quickly and take initiative
    • Excellent oral and written communication
    Qualifications

    Qualifications:

    Education and Experience:
    • B.A./B.S. degree from accredited institution
    • At least 3 years of work experience related to Operations with a proven track record of success with project management.
    • Experience managing staff and working with multiple stakeholders.
    • Experience using School Information Systems, preferable PowerSchool
    • Hold all required clearances to work in PA schools (Pennsylvania Child Abuse History Clearance (Act 151), Federal Bureau of Investigation Record Check Clearance (Act 114), Sexual Misconduct/Abuse Disclosure Clearance (Act 168)
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