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    Assistant to Division Administrator - Los Angeles, United States - UCLA Health

    UCLA Health
    UCLA Health Los Angeles, United States

    3 weeks ago

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    Description
    General Information

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    Work Location:
    Los Angeles, USA

    Onsite or Remote

    Fully On-Site

    Work Schedule

    Monday - Friday, 8:00am - 5:00pm

    Posted Date

    03/02/2023


    Salary Range:
    $ Hourly

    Employment Type


    • Staff: Career
    Duration

    Indefinite

    Job #

    4217

    Primary Duties and Responsibilities

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    Provide administrative and financial support for the MSO. Also, providing overall administrative support to the office manager and division administration offices. Maintain MSO and divisional calendar, schedule meetings, events, teleconferences, events/conferences, organize documents and maintain office files. Provide financial support running monthly financial reports, monthly financial projections, and account reconciliation. Prepare physician service revenue analysis comparison report. Generate graphs/pie charts monthly. Maintain Financial Projection Module (FPM) database updated with fund manager and faculty assignments. Maintain database of all contracts and grant submissions and awards. Assist with quarterly office/lab space reporting. Maintain various databases for contracts, grants, gift, faculty honors and donations.

    Serve as back up to various offices:
    staff/academic personnel, purchasing, finance as needed. Assist with special projects.


    Hourly Salary range:
    $ $47.76

    Job Qualifications

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    Required:

    • Bachelor's degree in related area and / or equivalent experience / training
    • Ability to use sound judgment in responding to issues and concerns
    • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
    • Solid organizational skills and ability to multi-task with demanding timeframes.
    • Working knowledge of common organization-specific and other computer application programs.
    • Ability to use discretion and maintain confidentiality.
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