- Procedure Development and Management: Co lead division efforts to draft, review, and update administrative and operational policies and procedures to ensure they are in aligned with current processes.
- Budget Management: Collaborate with agency Fiscal Division in preparation of the administrative budget, monitor expenditures, and perform cost-benefit analysis on administrative/operational services to ensure efficient use of resources.
- Recruiting and
- Contract and
- Facilities Management: Oversee the maintenance, security, and operations of DGS facilities, ensuring they meet safety standards and environmental regulations.
- Stakeholder Engagement: Serve as a point of contact for internal and external stakeholders on administrative matters, ensuring clear communication and fostering partnerships.
- Strategic Planning and
- Reporting and Documentation: Prepare and present reports on administrative operations, performance metrics, and strategic outcomes to senior leadership and external oversight bodies.
- Prioritization and organizational skills
- Ability to work in a team environment
- Strong analytical skills
- A Bachelor's degree in Business Administration, Public Administration, Management, Project Management, or related field from an accredited college or university and 10 years of progressively increasing responsibilities including four (4) years of supervisory experience is required.
- Professional certifications in facilities management may be required i.e. FMP, CFM, SFP, etc.
- This position is an essential position of operations.
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Deputy Chief of Administration - Baltimore, United States - City of Baltimore, MD
Description
THIS IS A NON-CIVIL SERVICE POSITIONCITY OF BALTIMORE, DEPARTMENT OF GENERAL SERVICES
DEPUTY CHIEF OF ADMINISTRATION -FACILITIES
OPENING DATE:
March 4, 2024
CLOSING DATE:
Continuous
Agency Overview
The Baltimore City Department General Services is seeking a Deputy Chief of Administration - Facilities.
The Department of General Services is the backbone of Baltimore City Government, supporting city vehicles, properties of energy utilization.
The agency consists of more than 350 employees and has an annual operating budget of $111 million in addition to a $20 million (FY23) capital budget.
Our vision is to be committed to providing healthy work environments and safe reliable vehicles for City employees by delivering high quality and cost-effective support services to City agencies who serve Baltimore's citizens and stakeholders.
Our mission is to deliver cost-effective, high quality, reliable and sustainable services by managing quality facilities, ensuring efficient fleet operations, and maintaining exemplary administrative customer service that supports Baltimore City agencies and the advancement of their goals.
The Deputy Chief of Administration - Facilities role encompasses a plethora of duties specific to the ensuring efficiency in operations, supporting the DGS' Agencies objectives, and providing leadership in an administrative capacity.
People Management:
Work closely with HR to oversee recruitment, training, performance evaluation, and professional development programs for staff. Ensure compliance with agency directives.
Procurement Oversight:
Supervise the procurement of goods and services necessary for administrative functions, ensuring compliance with federal acquisition regulations and achieving cost savings.
Performance Improvement:
Lead initiatives to improve the efficiency and effectiveness of administrative services, including adopting new technologies, streamlining processes, and enhancing customer service.
Provide leadership, mentorship, and direction to administrative staff, promoting a culture of excellence, collaboration, and continuous improvement.Assist in the implementation of strategic plans for administrative and operational services, aligning them with the agency's goals and objectives.
