Procurement Liaison - Manhattan, United States - NYC Careers

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Description

PROCUREMENT LIAISON:

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PROCUREMENT LIAISON:

Agency: HRA/DEPT OF SOCIAL SERVICES

Posted on: 05/22/2024

Job type: Fulltime

Location

MANHATTAN

Title Classification: Exam may be required

Department

Office Of Contracts-NM

Salary range: $65, $110, The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). DSS is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits, such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City, by employing a variety of innovative strategies to help families and individuals successfully exit shelters and return to selfsufficiency as quickly as possible.
The Office of Contracts (OC) is part of DSS Office of Legal Affairs, under the direction of the DSS General Counsel. The Office of Contracts headed by the Agency Chief Contracting Officer (ACCO), oversees the procurement functions for the Agency. The office is responsible for procuring both client services as well as a wide range of goods and nonclient services for the Agency. OC ensures that the Agency's contracts are procured in compliance with the New York City Charter and the City's Procurement Policy Board (PPB) Rules as well as the Mayor's Office of Contracts (MOCS) and the Office of Management and Budget (OMB) guidelines. OC assists DSS-HRADHS's program areas by supporting their procurement efforts and by providing technical assistance and training as needed. In addition, OC is the procurement lead on most programmatic priorities of the Deputy Mayor for Health and Human Services, which is treated as a program area in the OC portfolio. OC fulfills its goals and the Agency's mission by functioning as a central liaison between the Agency's program areas, which monitor and evaluate the services provided by the vendors, and the various City oversight offices, i.e., MOCS, OMB, and the City's Comptroller, charged with registering the Agency contracts.
Under the direction of the Director of Contract Services/ Procurement Implementation Division (PID) Human Services, with considerable latitude for independent judgment and initiative, the Contact Management Coordinator has the overall responsibility for the provision of administrative and analytical procurement support to the Director; maintenance and operational functions of the Central Contract Files for the Agency; and the supervision of support staf
The Procurement Analyst III who will:
Retrieve contract details from various sources such as Procurement Tracking System (PTS) and the Procurement and Sourcing Solutions Portal (PASSPort) for the formulation and/or completion of comprehensive ad-hoc, status and financial reports as requested by the program areas, oversights such as the Office of the Comptroller and MOCS, the Agency's and the Office of Contracts' executive teams. Review and analyzes contract details such as transaction term, and amount and scope of work to determine appropriateness of the transaction per the PPB rules. Identifie any issue impeding registration, and any approved recommended standard action.
Provide training to incoming Office of Contract staff on the Agency's existing financial contracting policies and procedures. Supervise the distribution of numerous, frequent updates and revision to rules, regulations, legislations, and charter guidelines such as PPB, Federal and State Local Laws, and City Charter. Assists and advises the Director and Deputy Director(s) on these updates by providing a concise interpretation and analysis of the impact.
Review and prepare written responses to inquiries from customers such as the Office of Budget Administration (OBA) and DSS-HRADHS program areas regarding contract packages pending submission to the Comptroller's Office for registration. Liaise with the Comptroller's Office, DSS
HRA
DHS Program Areas and potential vendors to obtain, analyze and submit any additional information such as the updated insurance certificate(s), the current Certificate of No Change and the budget details page, requested by the Comptroller's Office, in support of any previously submitted contract packages.
Analyze and approve contract encumbrance requests by referencing, editing and/or correcting contract financial information such as contract terms and budget codes in the Financial Management System (FMS) toward the preparation of a requisition. This includes the ensuring of proper fund allocations, the requesting and legitimizing of background contract information to justify recommendations for encumbering or deencumbering funds.
Facilitate and coordinate the responses to Freedom of information Law (FOIL) and assist in the supervision of activities of staff engaged in providing messenger services for the Office of Contracts, ensu