Jobs
>
Administrative Assistant
>
Phoenix

    administrative assistant - Phoenix, United States - Sustainability Engineering Group LLC

    Sustainability Engineering Group LLC
    Sustainability Engineering Group LLC Phoenix, United States

    4 weeks ago

    Default job background
    Description

    Job Description

    Job DescriptionDescription:

    Job Title: Administrative Assistant

    Department: CEO Office

    Location: Phoenix, AZ

    Reports To: Executive Assistant

    Summary:

    As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. You will provide essential administrative support to various departments and assist in maintaining an organized and efficient workplace.

    Key Responsibilities:

    1. Office Support:

    Greet and assist visitors, providing a welcoming and professional first impression.

    Answer and direct phone calls, taking messages when necessary.

    Manage incoming and outgoing mail and packages.

    Maintain a clean and organized office environment.

    2. Data Entry and Documentation:

    Assist in data entry, record-keeping, and document management.

    Prepare, format, and proofread documents, reports, and presentations.

    Maintain and update electronic filing systems.

    Assist in the creation and distribution of internal communications.

    Research potential clients and open projects for business development opportunities.

    3. Scheduling and Coordination:

    Schedule appointments, meetings, and conference rooms.

    Coordinate travel arrangements for employees, including booking flights and accommodations.

    Support event planning and organization of meetings and company events.

    Assist in the preparation of meeting materials and agendas.

    4. Administrative Assistance:

    Provide general administrative support to CEO Office, Office Management Team and Project Administration Team, as needed.

    Collaborate with team members on special projects.

    Order and pick up meals for the CEO and other executives.
    - Deliver and/or pick up documents/packages, drive CEO to meetings as needed.

    Requirements:

    Qualifications:

    Possess a general understanding of the land development process.

    Reliable transportation.

    High school diploma or equivalent; additional education or training is a plus.

    Strong communication and interpersonal skills.

    Excellent organizational and time management abilities.

    Proficiency in Microsoft Office applications (Word, Excel, and Outlook).

    Attention to detail and a high level of accuracy.

    Ability to maintain confidentiality and handle sensitive information.

    Adaptability and a willingness to learn.

    Positive attitude and a proactive approach to tasks.

  • CornerStone Staffing

    Administrative Assistant

    1 week ago

    CornerStone Staffing Phoenix, United States Temp

    Job Title: Administrative Assistant (Escrow Support Processor) · Pay: $ $18.35/hourly · Schedule: Monday - Friday *Occasional Saturdays for OT* | 8am - 6pm Availability · Location (opening at both offices): · Mesa, AZ · Phoenix, AZ *West Valley* · Job Description: · We are se ...

  • Zoom Technology Arizona

    Administrative Assistant

    3 hours ago

    Zoom Technology Arizona Phoenix, United States

    ABOUT US · Zoom Technology Arizona is a closed-access fiber network provider. We deploy Fiber-to-the-Home (FTTH) network infrastructure nationwide in specific neighborhoods and Fiber-to-the-Business (FTTB). We construct, operate, and maintain the fiber network infrastructure. Our ...

  • CornerStone Staffing

    Administrative Assistant

    1 week ago

    CornerStone Staffing Phoenix, United States Temp

    Job Title: Administrative Assistant (Escrow Support Processor) · Pay: $ $18.35/hourly · Schedule: Monday - Friday *Occasional Saturdays for OT* | 8am - 6pm Availability · Location (opening at both offices): · Mesa, AZ (1640 S Stapley Dr, Ste 201) · Phoenix, AZ (1850 N. 95th Ave ...

  • Arizona Heart Rhythm Center

    Administrative Assistant

    3 weeks ago

    Arizona Heart Rhythm Center Phoenix, United States

    Company Description · Heart Health Center is a company based in Phoenix, AZ. We are dedicated to providing top-quality cardiovascular care to our patients. Our facility is equipped with state-of-the-art technology and staffed by a team of experienced medical professionals. We str ...

  • Outsource

    Administrative Assistant

    3 weeks ago

    Outsource Phoenix, United States

    As a Branch Administrative Assistant with Outsource, you'll support multiple branches to coordinate candidate training and onboarding, assist with timecard collection, update internal databases, and various other tasks to ensure seamless and efficient operations for our recruitin ...

  • Phoenix Children's

    Administrative Assistant

    1 day ago

    Phoenix Children's Phoenix, United States Full time

    Position Summary · The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer se ...

  • Insight Global

    Administrative Assistant

    3 weeks ago

    Insight Global Phoenix, United States

    Role: Admin Assistant · Hours of Operation: Monday-Friday 10:00am-7:00pm · Type: 6 month contract with potential to convert · Pay: $21.50/hr · Location: Phoenix, AZ · What you'll do on a typical day: · • Plan and arrange travel itineraries, process expenses and manage schedules · ...

  • 24 Seven Talent

    Administrative Assistant

    3 days ago

    24 Seven Talent Phoenix, United States

    24 Seven is partnering with our enterprise client to help them find a senior level Administrative Assistant. This is a full-time, hybrid role (2-3 days onsite) in Phoenix, AZ. Details are below · Job Details: · • Draft and/ or edit a variety of correspondence and other documentat ...

  • Acro Service Corp

    Administrative Assistant

    3 days ago

    Acro Service Corp Phoenix, United States

    Knowledge of basic office professionalism · • Basic knowledge of policy, government, public administration, or law · • Skill in active listening · • Skill in critical thinking, using logic and reasoning to approach problems. · • Skill in working effectively with a team. · • S ...

  • CRG

    Administrative Assistant

    3 weeks ago

    CRG Phoenix, United States

    Administrative Assistant · Our transformative logistics client is setting the standard for forward thinking solutions to deliver the highest level of value add to their customers. This company supports services like e-commerce fulfillment, warehousing and distribution, with trans ...

  • Acro Service Corp

    Administrative Assistant

    3 days ago

    Acro Service Corp Phoenix, United States

    · • Knowledge of basic office professionalism · • Basic knowledge of policy, government, public administration, or law · • Skill in active listening · • Skill in critical thinking, using logic and reasoning to approach problems. · • Skill in working effectively with a team. ...

  • DM Cantor

    Administrative Assistant

    2 days ago

    DM Cantor Phoenix, United States

    DM Cantor Job Opportunity · Competitive starting pay with the possibility for growth · Generous benefits package including paid holidays, vacation days, personal time off, loyalty vacation time off, and various insurances · 401K plan with a significant employer match · Catered br ...

  • Law Office of Daniel Hutto, PLLC

    Administrative Assistant

    3 days ago

    Law Office of Daniel Hutto, PLLC Phoenix, United States

    The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail ...

  • The Fountain Group

    Administrative Assistant

    3 weeks ago

    The Fountain Group Phoenix, United States

    Job Description: · Up to $21.50/HR based on experience · 6-month contract to start (potential to extend/convert based on performance/budget)- (100% onsite M-F 10AM - 7PM). · Responsible for: · Plan and arrange travel itineraries, process expenses and manage schedules · Arrange v ...

  • Strategic Staffing Solutions

    Administrative Assistant

    2 weeks ago

    Strategic Staffing Solutions San Francisco, United States Permanent

    STRATEGIC STAFFING SOLUTIONS HAS AN OPENING · Strategic Staffing Solutions is currently looking for a Administrative Assistant for a contract opening with one of our largest clients · This is a Contract Opportunity with our company that ...

  • Dexian - DISYS

    Administrative Assistant

    2 weeks ago

    Dexian - DISYS Phoenix, AZ, United States

    Administrative Assistant / Office Administrator · Client is currently seeking an Office Administrator with top notch customer service skills. · The Office Administrator is responsible for general administration of the real estate sales office. · The Office Administrator is ver ...

  • MASKS LLC

    Administrative Assistant

    1 week ago

    MASKS LLC Phoenix, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Assembling closeouts manuals · Filling out lien releases · Greet and assist ...

  • CornerStone Staffing

    Administrative Assistant

    1 week ago

    CornerStone Staffing Phoenix, United States

    Job Title: Administrative Assistant (Escrow Support Processor) · Pay: $ $18.35/hourly · Schedule: Monday - Friday *Occasional Saturdays for OT* | 8am - 6pm Availability · Location (opening at both offices): · Mesa, AZ (1640 S Stapley Dr, Ste 201) · Phoenix, AZ (1850 N. 95th Ave. ...

  • Christopher P Torregrossa Cpa Pllc

    Administrative Assistant

    2 weeks ago

    Christopher P Torregrossa Cpa Pllc Phoenix, United States

    Job Description · Job DescriptionAdministrative Assistant for Small Boutique CPA firm specializing in High End Dental Clients. Work from home. Duties to include Client Communications, Billing, Administrative Tax Filing, Maintenace of Client Files, Tax Return Input. QuickBooks exp ...

  • ABLEMKR

    Administrative Assistant

    18 hours ago

    ABLEMKR Phoenix, United States

    Job Description · Job DescriptionABLEMKR is a reputable company in the administrative services industry. We provide top-notch administrative support to businesses, helping them streamline their operations and achieve their goals. As an Administrative Assistant at ABLEMKR, you wil ...