Executive Assistant - Birmingham - Boulo Solutions

    Boulo Solutions
    Boulo Solutions Birmingham

    19 hours ago

    $40,000 - $60,000 (USD) per year
    Description
    • Location: Birmingham, AL
    • Type: Full-Time
    • Job #22507
    Boulo Solutions is partnering with a growing technology company to hire an Executive Assistant & Office Manager to join a small, collaborative team in downtown Birmingham, AL.
    This is a hands-on, high-trust role at the center of a fast-moving technology startup. As Executive Assistant & Office Manager, you'll work closely with the CEO to keep priorities moving, operations organized, and the office running smoothly. You'll have direct exposure to leadership decisions, insight into how a tech company scales, and the opportunity to step in and take ownership wherever support is needed.
    This role is ideal for someone who enjoys variety, thrives in a dynamic environment, and likes solving problems in real time. It's not a rigid, siloed position-it's a true startup "utility player" role with visibility, responsibility, and impact.
    What You'll Do
    Be the CEO's Go-To
    • Support the CEO with day-to-day priorities, including calendar management, meetings, travel, and ongoing to-do items.
    • Manage a living task list, proactively following up and closing loops.
    • Reach out to customers, partners, and key stakeholders on behalf of the CEO as needed.
    Support Growth & Opportunity Discovery
    • Monitor relevant government databases for potential opportunities aligned with company strategy.
    • Organize findings and help surface meaningful opportunities for leadership review.
    Keep Admin & Financial Details Organized
    • Collect company credit card receipts and submit them to the bookkeeper in an organized, timely manner.
    • Prepare and reconcile expense reports for the three executive team members with accuracy and discretion.
    Connect the Team & Track Progress
    • Support internal communication across team members and departments.
    • Track progress on the company's project list, follow up on action items, and help keep initiatives moving.
    • Assist with arranging company activities and, on occasion, larger company events.
    Help Shape the Company's LinkedIn Presence
    • Learn the fundamentals of LinkedIn marketing and support posting activity.
    • Work with a LinkedIn consultant and senior managers to help draft, schedule, and publish content.
    • Track LinkedIn metrics (followers, engagement, reach) and help identify ways to improve performance over time.
    Own the Office Experience
    • Ensure the office environment is organized, stocked, and welcoming.
    • Maintain supplies such as soft drinks, snacks, printer paper, and general office needs.
    • Keep shared spaces tidy, including conference rooms and kitchen areas; run the dishwasher and maintain cleanliness as needed.
    • Welcome guests, manage sign-ins, and coordinate lunch orders and pickups when meetings or visitors require it.
    Who You Are
    • Highly organized, adaptable, and comfortable juggling multiple priorities.
    • A strong communicator who enjoys working closely with leadership.
    • Naturally proactive-you notice what needs to be done and take initiative.
    • Curious and eager to learn, especially in tech, marketing, and operations.
    • Someone who enjoys being "in the middle of everything" and contributing across functions.
    Why This Role
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