Financial Specialist IV - Fairfax, United States - Fairfax County, VA

Description

Salary : $83, $139,409.71 Annually

Location : FAIRFAX (EJ28), VA

Job Type: FT Salary W BN

Job Number:

Department: Fire & Rescue

Opening Date: 05/11/2024

Closing Date: 5/24/2024 11:59 PM Eastern

Pay Grade: S29

Posting Type: Open to General Public

Job Announcement

The Fire and Rescue Department (FRD) has a Financial Specialist IV (S-29) vacancy within the Urban Search and Rescue (USAR) program. The Financial Specialist IV is a civilian position and is scheduled to work 40 hours per week, typically 7:30 am to 4:00 pm. The position requires "on call" availability during evening, weekend, and holiday hours, as well as overtime and after-hours response to support team activations, exercises, and major emergency incidents.

The Financial Specialist IV reports to the Battalion Chief serving as the USAR Program Manager. Duties and responsibilities include:

• Managing the administrative and financial components of a highly complex, multi-million-dollar grant fund budget, funded through cooperative agreements with federal partners.
• Administrative oversight, and expenditure control, to ensure appropriate and timely use of funds; approval of funding of procurements and determination of allowability and allocability of items to be procured under all funding sources.
• Developing and overseeing the USAR program budget in close collaboration with federal partners, by establishing and monitoring performance measures and serving as the primary liaison during all audit processes.
• Daily supervision of USAR program office administrative personnel and additional staff when they are brought in to support administrative/financial requirements for team activations or other program activities.
• Attending grant, budget, and related meetings with county and federal partners to receive updates and provide input related to processes that affect the program.
• Supervising the hiring and payroll of civilian team personnel and managing the training of all team members, to ensure they are qualified for their positions and roles.
• Exercising independent judgement to make final decisions regarding a broad range of significant issues including compliance and development of policies and procedures to support program needs.
• Directing all budgeting, purchasing, and payment activities for the program in collaboration with the Program Manager and Logistics/Warehouse staff.
• Coordinating and overseeing audit processes.
• Preparing grant proposals and reports.
• Ensuring compliance with all applicable Federal, State and County regulations and procedures.
• Representing the USAR Program to county and federal partners.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Prepares or oversees the preparation of large, complex agency budget;
  
• Directs all budgeting, purchasing, and payment activities for the agency;
  
• Oversees development and implementation of fiscal management and accounting procedures for the agency;
  
• Coordinates and oversees audit processes;
  
• Prepares grant proposals and reports;
  
• Ensures compliance with all applicable Federal, State and County regulations and procedures.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all-inclusive list.)

• Extensive knowledge of the principles, methods, and practices of governmental budgeting and financial management;
  
• Thorough knowledge of intergovernmental financial management, grant management and contract management;
  
• Ability to plan and implement activities in order to ensure effective and efficient utilization of resources.

Employment Standards

MINIMUM QUALIFICATIONS:

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least 6 credit hours of basic accounting principles and concepts; plus, five years of professional-level experience in finance, business administration, budgeting, or contract management, to include 2 years of supervisory experience. A master's degree in a related field or CPA may substitute for 1 year of experience.

PREFERRED QUALIFICATIONS:

• Ability to supervise with 3 years of experience as a manager or supervisor.
  
• Grant writing, auditing, and/or management experience.
  
• Experience with payroll, procurement card management, and record keeping.
  
• Experience working with federal funding budget streams, grants, and their reporting procedures.
  
• Experience working collaboratively with personnel from multiple divisions/work units.
  
• Advanced proficiency with MS Excel.
  
• Intermediate proficiency with MS Outlook and MS Word.
  
• Familiarity with finance and purchasing policies and procedures.
  
• Excellent verbal and written communication skills.
  
• Demonstrated ability to work independently, set priorities, and multi-task.

CERTIFICATES AND LICENSES REQUIRED:

• Driver's license (required)
• Grants Management Certification must be obtained within one year of employment.

NECESSARY SPECIAL REQUIREMENTS:The appointee to this position will be required to complete a criminal background check, credit check, sanctions screening and driving record check to the satisfaction of the employer.
PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, however, may entail reaching or using hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer. Ability to communicate with others verbally and in writing. Ability to lift up to 15 pounds. All duties may be performed with or without reasonable accommodations.
SELECTION PROCEDURE:Panel interview; may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact for assistance. TTY EEO/AA/TTY.

#LI-SP1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees' Child Care Center
• Commuter Benefit Program
• Continuous Learning Opportunities

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program:

For additional details please visit the

Non-Merit Positions

1. Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
   • Medical/Vision/Dental Insurance Coverage
   • Flexible Spending Program
   • Deferred Compensation
2. Temporary: scheduled to work a maximum of 900 hours in a calendar year.
   • No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate degree

02

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03

Please indicate the major(s) or minor(s) for your completed degree(s). Check all that apply.

• Accounting
• Finance
• Auditing
• Business Administration
• Other (related field)
• Other (non-related field)
• Not applicable

04

If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all of your majors and minors. If this question does not pertain to you, or you do not have a degree, enter "Not applicable".

05

Do you have a bachelor's degree from an accredited institution in accounting, or in business administration or a related field that has been supplemented with at least six credit hours of basic accounting principle's and concepts?

• Yes
• No

06

How many years of full-time equivalent professional level experience do you have in finance, business administration, budgeting, or contract management?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven to less than eight years
• Eight to less than nine years
• Nine or more years

07

How many years of full-time equivalent professional level supervisory experience do you have in finance, business administration, budgeting, or contract management?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven to less than eight years
• Eight to less than nine years
• Nine or more years

08

How many years of full-time equivalent grants management experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

09

How many years of full-time equivalent experience do you have with payroll, procurement card management, and record keeping?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven to less than eight years
• Eight or more years

10

How many years of full-time equivalent experience do you have working with federal funding budget streams, grants, and their reporting procedures?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven to less than eight years
• Eight or more years

11

How many years of full-time equivalent experience do you have working collaboratively with personnel from multiple divisions/work units?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven to less than eight years
• Eight or more years

12

Do you currently possess a CPA (Certified Public Accountant) license?Please list your license number and expiration date under the "Certificates and Licenses" section of your application.

• Yes
• No

13

Do you currently possess a valid driver's license?

• Yes
• No

14

Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• No experience

15

Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

16

Please indicate your level of proficiency with Microsoft Outlook.

• Beginner (Basic knowledge of identifying the components of the Outlook environment; composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments; scheduling meetings, managing tasks, notes and journal entries)
• Intermediate (Knowledge of customizing message settings; organizing and locating Outlook messages; setting calendar options; tracking activities using the Journal; assigning and tracking tasks; sharing folder information; customizing the Outlook environment)
• Advanced (Extensive knowledge of almost all functions of program including personalizing your email; organizing Outlook items; managing data files; managing contacts and contact information; saving and archiving email; creating a custom Outlook form; working offline and remotely)
• No experience

Required Question