Manager, IT Asset Management - Scottsdale, United States - Early Warning Services

Early Warning Services Scottsdale, United States

1 month ago

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Manager, IT Asset Management

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locations

Scottsdale

time type

Full time

posted on

Posted 2 Days Ago

job requisition id

REQ
At Early Warning, we've powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle, PazeSM, and so much more.

As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire.

This position is ineligible for employment Visa sponsorship.

Overall Purpose:
Oversees the daily operational activities of the IT Asset Management Program

including, but not limited to, short-term & long-term

strategy/implementation;

operating plans & budgets; value generation initiatives; policies, processes, procedures, systems, and reporting. Ensures that department goals are met and adheres to budget.

Tracks and manages the organization's hardware and software technology assets across the ITAM lifecycle.

Essential Functions:
Leads daily operational activities of IT Asset Management team (ITAM), responsible for overall performance of program.

Monitors and reports on performance of team and provides direction/ feedback to team members to improve efficiency and effectiveness of processes, procedures, systems and reporting.

Executes ITAM best practices in governance, process and communications and supports integration across the organization. Provides input into policy, process, procedure, systems and reporting improvements/ enhancements. Provides recommendations to ensure program is operating and performing according to expectations.
Manages and participates in activities to audit budgetary spend, monitors inventory levels for hardware and software.

Facilitates the request, procurement, and purchase of IT hardware and software in coordination with Procurement, including purchase requests for serialized assets and direct purchases for peripherals and supplies.

Define, review, and maintain the approved hardware and software lists and IT Asset Catalog.
Oversees and ensures accuracy of the IT Asset repository for hardware assets across all locations and software license utilization.

Track hardware and software assets as they navigate through the various stages of the asset lifecycle including requests, deployments, moves/add/changes, break/fix, reclamation, retirement, and disposal.

Manage the receipt of hardware including inspection, validation, and shipment tracking.
Facilitate the retirement and disposal of hardware assets in coordination with third-party disposal services.

Manage the receipt, storage and assignment of software license keys and executables as well as maintenance of vendor's software licensing portals.

Maintain ITAM training documentation and provide process knowledge and support to stakeholder teams.

Performs periodic software license reviews, true-ups, and internal/ external audits to assess current software risks and compliance posture of the organization.

Monitors overall software license entitlements including current utilization, periodic reconciliation, and software reclamations to ensure they comply with license agreements and usage standards.

Supports Business Application Owners in their understanding of software license entitlements, agreements, terms, and conditions. Proactively identifies issues and risks related to software license utilization and details action

items/recommendations

for remediation.

Provides technical support to key stakeholders related to hardware/software refreshes and upgrades, infrastructure capacity planning, hardware and software contract renewals, and/or vendor-initiated software audits.

May delegate routine duties/ responsibilities to other team members.
Support the company's commitment to protect the integrity and confidentiality of systems and data.
Stays current on the latest industry technologies, trends and strategies.
Assists employees, vendors or other customers by answering questions related to IT Asset Management processes, procedures and services.
Completes work in a timely and accurate manner while providing exceptional customer service.

The above job description is a summary of job responsibilities and is not intended to be an all-inclusive list of duties and standards of the position.

Incumbents will follow instructions and perform tasks and other duties as assigned by their supervisor.

Minimum Qualifications:
This position requires a High School Diploma or GED.

Must have a minimum of 10 years of progressive experience in Information Technology with at least 8 years IT Asset Management, IT Service Management, Inventory Control or related fields.

Minimum 3 years' experience leading or supervising technical teams
3+ years of experience using ServiceNow ITAM tools
Proven progressive experience in managing hardware and software assets at an enterprise level and/or in a high security environment.
Skillset and/or knowledge of leading ITAM and IT Service Management toolsets.
Experience with common audit, compliance, and regulatory standards related to hardware and software asset management.
Advanced knowledge in common IT platforms and technologies (i.e. Windows, Linux, Virtualization, Networking, Telecom, leading Business Applications).
communicate risk as it relates to the business.
Proven advanced analytical skills, ability to prioritize multiple projects and ability to work with minimal supervision are required.
Demonstrated business acumen with an expert knowledge and understanding of business issues, priorities, goals and strategy is necessary.

Expert ability to communicate across all levels of the organization, present complex ideas concisely and clearly articulate ideas both verbally and in writing is necessary.

Ability to communicate risk as it relates to the business.

Must be highly organized, extremely detail oriented with effective negotiating skills, and demonstrated ability to work collectively in planning and implementing change.

Background and drug screen.

Preferred Qualifications:
Bachelor's degree preferred; degree in related field preferred (i.e. Management Information Systems, Finance/Accounting, Computer Science, etc.).
3+ years of experience using ServiceNow ITAM tools
Prior Financial Services and/or FinTech industry experience.
ITIL Foundations or higher-level certification
Physical Requirements
Working conditions consist of a normal office environment.

Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours.

Work will require standing, walking, kneeling, bending and reaching to identify asset information on fixed hardware. Must be able to lift up to 50 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.
Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.
Early Warning Services is an affirmative action and equal opportunity employer.
Some of the Ways We Prioritize Your Health and Happiness
·

Healthcare Coverage –Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.

·

401(k) Retirement Plan –Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
·

Paid Time Off – Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.

·

12 weeks of Paid Parental Leave
·

Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

And SO much

more We continue to enhance our program, so be sure to

check our Benefits page here

for the latest.

Our team can

share more during the interview process

Early Warning Services, LLC ("Early Warning") considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws.

The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.

About Us

CURRENT EMPLOYEES:
Internal applicants will need to apply for open positions through their Workday account. Click on the "Careers" worklet and complete the internal application. For questions, please contact the recruiter listed on the open position.
Early Warning Services delivers innovative payment and risk solutions to financial institutions nationwide.

For over 25 years, Early Warning has been a leader in technology that helps protect and advance the financial system.

We serve a diverse network of approximately 2,500 financial institutions, government entities and payment companies. Our product solutions enable real-time funds availability for a variety of payment types through our payments network.

The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.

Early Warning Services aims to make our recruitment process accessible to any and all users. If you have a disability or a special need that requires accommodation to navigate our website or complete the application process, please email

for an assistance request.
Early Warning has developed and maintains a written AAP and upholds pay transparency nondiscrimination.
Privacy Notice

Effective:
May 2, 2023

This privacy notice is intended to inform California residents of the personal information we collect, how it's used and disclosed, and the rights you have in regard to such information.

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