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Hempstead

    Legal Secretaries - Hempstead, United States - Nexus Staff

    Nexus Staff
    Nexus Staff Hempstead, United States

    3 weeks ago

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    Description


    Job Title: Legal Secretaries

    Employment Type: Contract

    Work Hours: 40 hrs./week

    Work site: 100% Onsite

    Location:50 Clinton Street, Hempstead, NY 11550

    Job Duration: 2 Years

    Closing: 02/05/2024.

    Minimum Education:
  • High School Diploma or equivalent


    • Work Experience:

  • No minimum years of experience required.
  • Familiarity with legal processes is beneficial.


    • Job Duties:

    - Screening:

  • Conduct introductory interrogations to determine jurisdictional basis for complaint filing.
  • Complete screening within 10-15 minutes, provide referrals if outside DHR jurisdiction.
  • Interact and communicate professionally and courteously.


    • - Intake:

  • Respond to walk-in, telephone, and written inquiries.
  • Define discrimination and explain the DHR complaint process.
  • Complete complaint intake forms with professionalism.
  • Interact and communicate professionally and courteously.


    • - Evidence Preparation and Documentation:

  • Prepare evidence for filing, receive and collate mailed documentation.
  • Verify, tab, and enter information into case files promptly and accurately.
  • Tabbed documentation with legible handwriting.
  • Enter information in CMS within three days of action.


    • - Case-Related Tasks:

  • Process case-related mail and perform general office tasks (typing, scanning, photocopying, faxing, filing, answering phones).
  • Tailor requests and log supplemental information from Complainants and Respondents.
  • Ensure clear and concise correspondence, information requested within 5 days.
  • Initiate conciliation upon request, follow up calls within five days if no response.


    • - Scheduling and Case Management:

  • Schedule investigative activities, maintain calendar of investigator activities.
  • Utilize Case Management System (CMS) for documentation and tracking.
  • Conduct caseload audits quarterly, make appropriate corrections on CMS.


    • - Other Duties:

  • Process mail, assist in case closing, assist with training of interns and new staff.


    • Preferred Skills:

  • Familiarity with legal processes is beneficial.
  • Proficiency in Microsoft Office Suite.


    • Misc. Information:

  • Work Schedule: Monday to Friday; 9:00 AM – 5:00 PM.
  • Interview will be conducted virtually, or in-person based on the availability.
  • Training will be provided.
  • Business casual dress code policy.


    • The Nexus Staff Difference:

  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.
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