Executive Assistant 2 - Monroe, United States - Franciscan Missionaries of Our Lady Health System

Franciscan Missionaries of Our Lady Health System Monroe, United States

2 weeks ago

Description

Job Description

Job Title: Executive Assistant 2 Job Summary:

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others.

Experience, Education, Training, Special Skills, and Licensure:

3 yrs. exp in a senior leadership level secretarial/administrative assistant position
Requires a high school diploma or its equivalent
Proficient in MS Office applications. Exemplary interpersonal skills, discretion, mature demeanor, professional presence. Must be able to type at least 50 words per minute.

Job Function:

Document & Data Management: This will have been satisfactorily performed when...
1. All Confidential correspondence, records, minutes and other documents are classified, sorted, filed and purged in accordance with policy as evidenced by files kept in an organized manner and easy retrieval of information upon request at all times.
2. Open communication with Health System Office is maintained and information provided as requested as evidenced by lack of complaints.
3. Meetings are organizing effectively, materials distributed, and dietary services and audio-visual equipment coordinated as appropriate without meeting delays at all times.
4. Minutes from meetings are accurately typed and distributed prior to meetings, meetings are scheduled and placed on appropriate calendars without scheduling conflict and attends other administrative meetings as requested.
Filing & Organization: This will have been satisfactorily performed when...
1. Presentations and documents are designed, formatted and created using advanced features of MS Office applications (Word, Excel, Power Point).
2. Internal and external presentation and proposals are prepared on behalf of the Vice President of Business Development and Vice President of Medical Affairs within specified deadlines.
3. Internal and external meeting arrangements, including invitation and registration process, facilities, catering and logistics as well as travel and hotel arrangements are efficiently coordinated as needed.
Telephone & Scheduling Management: This will have been satisfactorily performed when...
1. Assistance is provided to the VP in time management, ensuring that meetings begin and end on time, building travel time into schedule, and minimizing interruptions.
2. The VP's calendar is effectively maintained, scheduling and confirming appointments, determines priorities independently or in consultation with executive. Maintains schedules in an orderly manner. Makes all travel arrangements for meetings, trips, and conferences.
3. As gatekeeper for the VP, efficiently screens visitors, calls, requests, and inquiries and responds within set timeframe's or refers to appropriate party, schedules meeting or call, and contacts are followed up on contacts as appropriate.
4. Telephone is covered at all times during regular working hours; paperwork is handled promptly and efficiently, and patients and visitors are directed to the appropriate person/department.
5. Telephone calls are courteously and accurately handled, and messages given on behalf of the Executive staff as appropriate as evidenced by lack of customer complaints.
Executive Support: This will have been satisfactorily performed when...
1. Visitors, staff, physicians, patients, consultants, and any other individual on behalf of the Executive Administration are dealt with in a professional and orderly manner, no complaints from customers.
2. All necessary travel arrangements for Executive Administration, visiting FMOL staff & consultants and Patient Care Services staff are appropriately arranged to ensure attendance at programs/seminars as required.
3. Appropriately and effectively communicates pertinent information, meeting schedules, travel arrangements, etc. to the Executive Team at all times.
4. Information in the Timekeeping system for Administration is accurately maintained through the payroll systems as appropriate at all times.
Other Duties as Assigned: This will have been satisfactorily performed when...
1. Other duties as assigned are completed.
2. Acts as a backup for other Executive Assistants as needed.

Executive Administrative Assistant

3 weeks ago

Peach Tree Dental Monroe, United States

Peach Tree Brands is looking for an Executive Assistant to perform various administrative tasks and support our company's owner and executive managers. If you are interested in working as an Executive Assistant professional for a company with an extended list of companies that in ...
Executive Administrative Assistant

1 week ago

Peach Tree Dental Monroe, United States

Job Description · Job DescriptionSalary: · Peach Tree Brands is looking for an Executive Assistant to perform various administrative tasks and support our company's owner and executive managers. If you are interested in working as an Executive Assistant professional for a compan ...
Licensed Practical Nurse

3 weeks ago

Franciscan Missionaries of Our Lady Health System Monroe, United States

Job Description · Patient Care: This will have been satisfactorily performed when... Direct patient care is provided utilizing the nursing process under the direction and supervision of the RN at all times. · Diagnostic test results are reviewed and abnormal results and changes ...
Licensed Practical Nurse

2 weeks ago

Franciscan Missionaries of Our Lady Health System Monroe, LA, United States

Job Description · Job Title : Licensed Practical Nurse 1 - Clinic Job Summary :The LPN Clinic is responsible for providing patient care following established standards and practices. Assists physician, nurse, and staff with the daily coordination of patient care and patient acces ...
Shift Manager

2 weeks ago

Checkers/Rally's Monroe, United States

PURPOSE OF YOUR WORK · At Checkers & Rally's we make a difference in people's lives by serving our Franchisees, Teams, and Guests. As a member of the team you will assist the General Manager thru managing successful shifts, by achieving sales and profits goals, executing procedu ...
mit

1 week ago

Snipes | JimmyJazz Monroe, United States

Manager in Training · We live sneakers, streetwear, and neighborhood culture All Day Every Day · It's an exciting time to be part of our growing retail company, with US headquarters in Philadelphia, PA. SNIPES is a global sneaker and streetwear retailer with almost 400 doors in ...
Commercial Superintendent

3 weeks ago

The Lemoine Company Monroe, United States

LEMOINE, a Great Place to Work-Certified company, is currently seeking an experienced Project Superintendent in the Monroe, LA area. The Project Superintendent will manage and control assigned project(s), including overseeing field operations, site safety, productivity, schedule, ...
Attorney 1,2,3

3 weeks ago

State of Louisiana Monroe, United States

Supplemental Information · The Office of Mental Health Advocacy Service has a vacancy. · This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. · This position is responsible for providing legal representation for abused and neg ...
Assistant Store Manager

2 weeks ago

Le Creuset Group Monroe, United States

** Assistant Store Manager** · **Job Category****:** Retail Sales Force **Requisition Number****:** ASSIS02238 Showing 1 location **Job Details** · **Description** · POSITION Assistant Manager · WHO WE ARE · More than just cookware, Le Creuset has been a colorful companion t ...
Pulp Superintendent

3 weeks ago

Job Juncture Monroe, United States

Job Description · Job description: SUMMARY:This is a key manufacturing position with management and technical oversight of day-to-day operations, production improvements, and ensuring the operational efficiency/safe operations of the Kraft, Recaust, and Recycle areas of the fiber ...
Asst. Pulp Mill Superintendent

3 weeks ago

Job Juncture Monroe, United States

Job Description · Job description: SUMMARY:This is a key manufacturing position with management and technical oversight of day-to-day operations, production improvements, and ensuring the operational efficiency/safe operations of the Kraft, Recaust, and Recycle areas of the fiber ...
Chair of Osteopathic Manipulative Medicine Physician

2 weeks ago

Curative Monroe, United States Full time

Curative Executive & Academic Search has partnered with Edward Via College of Osteopathic Medicine in the national search for a Discipline Chair of Osteopathic Manipulative Medicine (OMM) as well as OMM faculty. · Shape the future of OMM education at VCOM, an institution ranked a ...
Purchasing Assistant

3 weeks ago

Mid South Extrusion Inc Monroe, United States

· Summary / Objective · This position reports to and assists the Purchasing Manager. Responsibilities include but are not limited to: obtaining quotes for purchasing materials, equipment and supplies from vendors; evaluating vendor quotes and products to determine the most desi ...
Finance Associate

1 week ago

Graphic Packaging West Monroe, United States

If you are a GPI employee, please click the Employee Login before applying. · At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray ...
Occupational Therapy Assistant

3 weeks ago

Powerback LLC Fort Monroe, United States

Occupational Therapy AssistantKey information: · Title: Occupational Therapy Assistant · Location/work environment: In facility · Reporting structure: Reporting to Director of Rehab About the job · As an Occupational Therapy Assistant, you help patients get well. You are the ...
Discipline Chair for Osteopathic Manipulative Medicine

17 hours ago

Edward Via College of Osteopathic Medicine Monroe, United States

Curative Executive and Academic Search has partnered with Edward Via College of Osteopathic Medicine (VCOM) on the national search for an experienced leader in OMM to serve as Discipline Chair for Osteopathic Manipulative Medicine. · The Department seeks a dynamic leader to prov ...
Sr Lead Customer Experience Program Manager

3 weeks ago

Lumen Technologies Monroe, United States

About Lumen · Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People p ...
Mental Health Professional

1 week ago

Shoulders of Strength Monroe, United States

Job Description · Job DescriptionSalary: · Must have one of the following degrees; · Bachelor or Master degree in Social Work, Psychology, Sociology, or Counseling · JOB TITLE: MHP-Mental Health Professional · REPORTING RELATIONSHIP: Directly responsible to the Team Leader and S ...
Human Resource Manager

3 weeks ago

Children's Coalition for Northeast Louisiana Monroe, United States

Job Summary · The Human Resource Manager plans, coordinates, and directs the performance functions of The Children's Coalition of Northeast Louisiana, with an emphasis on employee engagement. In this role, you will lead the execution of day-to-day HR operations, facilitate the d ...
junior market research analyst 1

2 weeks ago

VSolvit Fort Monroe, United States

Job Summary VSolvit is looking for a candidate to join our dynamic Business Development team as a Junior Market Research Analyst to assist with market, customer, and opportunity research for federal government information technology contract opportunities. This includes developin ...