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Accounting Technician I - Walnut, United States - Association of California Water Agencies
Description
271 S. Brea Canyon Rd., Walnut, CA 91789SALARY RANGE$28.82-$39.73/HOUR$4,996-$6,887/MONTH$59,949-$82,641/YEARDEFINITIONUnder direct supervision of the Accounting Manager andAccounting Supervisor:
to assist and participate in performing routine accounting/administrative functions in connection with accounts payable, accounts receivable, and financial record keeping; to perform a variety of support assignments for the District's purchasing and inventory functions; to perform related administrative support functions; and to do related work as required.
DISTINGUISHING CHARACTERISTICSThis is the entry-level position for performing a variety of work in the Accounting Department. Incumbents work under close supervision, performing the more routine and repetitive assignments.As incumbents develop job knowledge and skills, they may begin performing duties and responsibilities characteristic of a more advanced job.
With a combination of education, sufficient experience, and an ability to work independently, an incumbent may be eligible for promotion to a higher-level position.
EXAMPLES OF DUTIESDuties may include, but are not limited to, the following:Assists with maintaining accounts receivable and accounts payable information.
Processes accounts payable; enters receiving documents and invoices into accounts payable module, verifies accuracy of invoices, packing slips, purchase orders, and inventory orders; resolves discrepancies; obtains documentation/signatures as necessary to ensure proper approval and verification has been met to pay all invoicesChecks for accuracy of coded payments.
Tracks purchase orders and follows up on problems regarding the receipt of items.Process check and EFT payments to vendors and customers.
Gathers, assembles, tabulates, checks, verifies, and files financial data.
Inputs data and processes documents involved in financial transactions and fiscal record keeping.
Investigates and resolves accounts payable issues; researches and responds to vendor inquiries regarding payment status, and may process stop payment requests and reissuances.
Prepares reports and processes year-end 1099 and Use Tax accordingly.Utilizes various computer programs and software applications; creates spreadsheets, generates reports, maintains data, and creates documents using word processing software.
May assist in the maintenance of subsidiary ledgers. Assist in document preparation and gathering of documents for annual audits.May close Purchase Orders.
Makes mathematical calculations.
Maintains and updates statistical and financial files.
Performs a variety of general office support assignments and assists other staff as needed.
TYPICAL PHYSICAL ACTIVITIESWorks at a desk and sits for an extended period of time.
Communicates orally with District management, co-workers, vendors, and the public in face-to-face, one-on-one settings.
Works in an office environment and able to carry, push, pull, reach, and lift supplies weighing up to 30 lbs.
Regularly uses a telephone for communication.Uses a variety of office equipment such as a computer, software, and multi-functional copiers.
Sufficient finger/hand coordination and dexterity to operate and adjust office equipment.
Hearing and vision within normal ranges.
EMPLOYMENT STANDARDS KNOWLEDGE OF:
Basic accounting principles including methods and practices of financial and statistical record keeping and reporting.
Basic mathematicsBasic report writing, including proper English usage, spelling, grammar, and punctuation.
Modern office methods, procedures, and equipment.
Computer applications such as spreadsheets, word processing, and accounting software programs and databasesDistrict purchasing procedures and policies.
Inventory methods and procedures.
Basic understanding of pertinent federal, state, and local, laws, codes, and regulationsABILITY TO:
Learn and perform a variety of accounting duties including financial and statistical record keeping support assignments.
Participate in the preparation of a variety of financial and administrative reports.
Make mathematical calculations quickly and accurately.
Operate and use modern office equipment including computers and supporting word processing and spreadsheet applications.
Type and enter data at a speed necessary for successful job performance.
Work under steady pressure with frequent interruptions by phone or in person.
Exercise good judgement in maintaining information, records, and reports.
Plan and organize work to meet deadlines and priorities.
Effectively represent the District's purchasing functions with vendors and tactfully resolve problems and concerns over shipments and items received.
Establish and maintain cooperative working relationships.
DESIRABLE EDUCATION AND EXPERIENCEAny combination of education and experience, which would likely provide the necessary knowledge and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be:Education/Training:
High school graduation or equivalent, supplemented by college level course work in accounting or related curriculum
Experience:
1-year general office experience, with some work experience in performing accounting related duties or maintaining financial records.
SPECIAL REQUIREMENTSAbility to pass a pre-employment physical.
Valid California Driver's License – Class "C". Must maintain an acceptable driving record as determined by the District's insurance carrier.
Reliable telephone in service at all times.
Reliable personal transportation.
OVERTIME ASSIGNMENTSThe purveyance of water is a vital service to the community and as such requires the availability of District personnel at all times.
Consequently, Accounting employees, including the Accounting Technician I, will be required to respond to emergency calls, accept periodic overtime assignments, and perform any and all other duties deemed necessary by the District.
Lacking a bona fide excuse satisfactory to the District, a failure to report when called could result in termination.FAIR LABOR STANDARDS ACTFor the purposes of the Fair Labor Standards Act, the Accounting Technician I shall be considered a General Employee Unit, "non-exempt" position.
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