Accounting Technician - Fremont, United States - City of Fremont, CA

Description

The Finance Department is recruiting for the position of Accounting Technician (Electronic Payments Technician)

This recruitment will close on June 4, 2024 at 5:00 PM (PT) or when the first 150 applications are received, whichever comes first.

Please apply promptly.


VIEW OUR RECRUITMENT BROCHURE

The Department:

The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City.

The Position:

This is a journey level accounting technical class and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise.

Employees at this level are fully aware of the operating procedures and policies within the work unit and receive general supervision from an assigned supervisor or manager.

Positions in this class may exercise technical and functional supervision over assigned staff.

Ideal Candidate

• Possess knowledge and experience in the theories, principles and practices of financial accounting
• Exercise independent judgment in the course of daily responsibilities
• Demonstrate exceptional skill in written and oral communication
• Work effectively under deadlines
• Create and maintain detailed, accurate, and highly organized financial records
• Perform computational tasks and other technical functions with speed and accuracy
• Possess the ability to compile and reconcile financial data using Excel spreadsheets
• Establish and maintain effective working relationships with internal and external customers

Job Responsibilities:

• Performs specialized technical and highly detailed work in the preparation, reviewing and processing of financial bank statements and other related documents.
• Assists in providing instruction to other department employees regarding specialized procedures and requirements.
• Administer the Citywide electronic payments program and assist with processing web payments.
• Preparing staff reports and other communication related adoption and implementation of new payment methods.
• Reviews various documents and reports related to area of assignment for accuracy, completeness and compliance with departmental policies, laws and other regulations.
• Prepare monthly spreadsheet of credit card/merchant services transactions and request journals to charge respective departments.
• Calculates and reconciles special assessments.
• Provides information to City employees and others that requires the use of judgment and the interpretation of policies, laws, rules and procedures related to area of assignment.
• Monitors, review and reconcile electronic banking systems (Bank of America, CashPro, Check 21) and internet payment processors/gateways across the City's enterprise system platforms.
• Reviews and reconciles electronic payment activity with bank statements, the City's financial management system and credit card transactions related to payments and disputes.
• Coordinates billing processes with other departments and acts as the department contact for credit card machine.
• Resolving technical challenges among the various system components (payment platform, gateway, bank, enterprise system vendors, City IT systems).
• Sets up and monitors accounting ledgers related to area of assignment.
• Reviews and corrects project accounting time sheets and error reports.
• Adjusts journal entries to properly record financial transactions.
• Ensures data integrity of ledger related reports.
• Maintains City investment and debt service portfolios including receipts and statements, broker confirmations, account analysis statements and interest payments.
• Builds and maintains positive working relationships with co-workers, other City employees and the public, using good principles of customer service.

Application Deadline

This recruitment will close on June 4, 2024 at 5:00 PM (PT) or when the first 150 applications are received, whichever comes first.

Interested applicants are encouraged to apply immediately. A resume must be submitted with the completed online application. Applications submitted without a resume may not be considered. Only online applications will be accepted.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

Selection Process

The selection process may include written/excel exercise, individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, and other related components.

Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process.

Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Tentative Exam Dates

Excel/Written Exercise:
Week of June , 2024

Oral Board:
Week of June or June th

The City of Fremont reserves the right to modify theselection processas necessary to conform to administrative or business necessity.

Applicants will be notified electronically via Government Jobs as to their status in the selection process.

Please review your settings in government jobs to ensure that you receive all updates regarding your status in the recruitment.

Reasonable Accommodation

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling or emailing

Contact Us

For additional information, please e-mail Human Resources Department

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

________________________________________________________________________________

Accounting Technician - Class Specification

Definition

Performs a variety of complex and technical financial accounting duties requiring a thorough knowledge of accounting procedures and functions as well as applicable Federal and State laws and regulations in the preparation, review and processing of budget and accounting projects and/or investments as assigned; interprets, applies and explains pertinent policies, regulations and rules; maintains related records.

Class Characteristics

This is a journey level accounting technical class and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise.

Employees at this level are fully aware of the operating procedures and policies within the work unit, and receive general supervision from an assigned supervisor or manager.

Positions in this class may exercise technical and functional supervision over assigned staff.

Essential Functions

• Performs specialized technical and highly detailed work in the preparation, reviewing and processing of financial and/or investment records and other related documents.
• Assists in providing instruction to other department employees regarding specialized procedures and requirements.
• Provides related software training to staff as necessary.
• Reviews various documents and reports related to area of assignment for accuracy, completeness and compliance with departmental policies, laws and other regulations.
• Compiles, researches, and prepares a variety of periodic and special reports related to area of assignment.
• Calculates and reconciles special assessments.
• Provides information to City employees and others that requires the use of judgment and the interpretation of policies, laws, rules and procedures related to area of assignment.
• Organizes and maintains various files.
• Organizes and prepares reports, forms and other financial documents related to area of assignment.
• Monitors, reviews, and reconciles a variety of accounts.
• Reviews and reconciles bank statements.
• Processes and oversees billing statements.
• Coordinates billing processes with other departments.
• Sets up and monitors accounting ledgers related to area of assignment.
• Reviews and corrects project accounting time sheets and error reports.
• Adjusts journal entries to properly record financial transactions.
• Ensures data integrity of ledger related reports.
• Maintains City investment and debt service portfolios including receipts and statements, broker confirmations, account analysis statements and interest payments.
• Builds and maintains positive working relationships with co-workers, other City employees and the public, using good principles of customer service.

Marginal Functions

• Other duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of:

Theories, principles and practices of financial accounting and/or investing; record keeping requirements, rules and regulations related to area of assignment; reporting laws and requirements of various state and federal agencies, insurance, investment and financial firms; basic business data processing principles and applications; modern office practices and procedures; computer equipment and software applications related to assignment; business mathematics; English usage, spelling, grammar and punctuation.

Ability to:

Use independent judgment in the exercise of daily responsibilities; work effectively under deadlines; maintain detailed and accurate records; perform independent research in carrying out administrative and technical duties; perform complex and specialized financial and/or investment technical work related to the preparation, processing and maintenance of City accounting and/or investment projects; perform computational tasks and other technical functions with speed and accuracy; compile and reconcile numerical and financial data; develop and implement various data collection, reporting and filing systems; review forms and reports for mathematical and accounting accuracy; understand, interpret and apply complex policies, procedures and regulations; obtain information through interview; handle multiple project assignments; deal firmly and courteously with the public; analyze situations quickly and objectively to determine proper course of action; on a continuous basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; see and read characters on computer screen; lift light weight; use a personal computer and office equipment necessary for successful job performance; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and experience that demonstrates possession of and competency in the requisite knowledge, skills and abilities would be qualifying.

A typical qualifying background would include education equivalent to an Associate's degree from an accredited college with major course work in accounting, finance, investments or a related field, and three years of increasingly responsible experience involving the preparation and processing of payroll, investments or financial accounting and related documents.

Demonstrated experience may be substituted for college coursework.

Licenses/Certificates/Special Requirements

Possession of, or ability to obtain by time of appointment, a valid California driver's license may be required.

Physical and Environmental Demands

Rare =

66%


Sitting:
Constant


Walking:
Occasional


Standing:
Rare

Bending (neck): Frequent

Bending (waist): Rare


Squatting:
Rare


Climbing:
Rare


Kneeling:
Rare


Crawling:
Never


Jumping:
Never


Balancing:
Never

Twisting (neck): Occasional

Twisting (waist): Never

Grasp - light (dominant hand): Occasional

Grasp - light (non-dominant): Occasional

Grasp - firm (dominant hand): Rare

Grasp - firm (non-dominant): Rare

Fine manipulation (dominant): Frequent

Fine manipulation (non-dominant): Frequent

Reach - at/below shoulder: Occasional

Reach - above shoulder level: Rare


Push/pull:
Up to 10 lbs. Rare

11 to 25 lbs. Never

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never


Lifting:
Up to 10 lbs. Rare to Occasional depending on assigned department

11 to 25 lbs. Rare

26 to 50 lbs. Rare

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never


Carrying:
Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never


Coordination:
Eye-hand: Required

Eye-hand-foot: Required


Driving:
Not required


Vision:

Acuity, near:
Required


Acuity, far:
Not required


Depth perception:
Required


Accommodation:
Required


Color vision:
Not required


Field of vision:
Not required


Talking:
Face-to-face contact: Required


Verbal contact w/others:
Required


Public:
Required


Hearing:

Normal conversation:
Required


Telephone communication:
Required


Earplugs required:
Not required


Work environment:
Works indoors, using computer monitor, works around others, works alone, works with others

Class Code: 2542


FLSA:
Non-exempt

EEOC Code: 5

Barg


Unit:

CFEA
Probation: 12 months

Rev: 11/15

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