Purchasing Assistant - New York, United States - Lower Eastside Service Center

Lower Eastside Service Center

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

:

BASIC FUNCTIONS:

Bids out and negotiates prices with suppliers for merchandise and equipment. Purchases consumables and non-consumables including office supplies, equipment, food and household items. Researches, compares and recommends purchases, based on appropriate bids.

MAJOR DUTIES:

Completes bid sheet, forwards to vendors and processes responses.
Prepares bids, processes disposition of requisition and forwards copies to requisitioner.
Prepares all purchase orders based on requisition, bids and inventory.
Secures payment authorization from authorized staff for invoices received for which no purchase order was issued for items such as bread and milk.
Apprises the Purchasing Manager of unusual purchasing as compared with historical spending patterns.
Prepares and submits accurate tracking log on usage of nonconsumable items and conducts analysis of inventory stock level.
Maintains inventory for office/janitorial supplies for all locations.
Submits copies of purchase orders for equipment and furniture to the Purchasing Manager for inventory purposes.
Reconciles incoming invoices against packing slips and purchase orders. Assembles payment documents (invoice, purchase orders and packing slips).
Maintains current files of purchase orders, log of vendors' bids, and records of items purchased.
Serves as backup to Purchasing Manager during vacations and other absences.
Performs other duties as requested or assigned.

SCHEDULE:

M-F 9AM-5PM

SALARY:

$45,000-$45,000 / yearly

LOCATION:

NY, NY 10038

We offer excellent benefits including:

Generous time off that includes 4 weeks of vacation
Medical, Dental, and Vision Insurance
Discounted Commuter benefits
Life insurance & Long term disability
Eligible for Federal Student Loan Repayment Program
Training and other additional voluntary benefits

Requirements:

QUALIFICATIONS - EDUCATIONAL AND PROFESSIONAL EXPERIENCE:

Associate Degree plus 2 years experience in Purchasing or Business Management or 5 years experience in Purchasing or Certification in Purchasing Management/Purchasing Practitioner Accreditation. Excellent negotiating skills. Computer competent.