Purchasing Assistant - New York, United States - Lower Eastside Service Center

Lower Eastside Service Center
Lower Eastside Service Center
Verified Company
New York, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
:


BASIC FUNCTIONS:

Bids out and negotiates prices with suppliers for merchandise and equipment. Purchases consumables and non-consumables including office supplies, equipment, food and household items. Researches, compares and recommends purchases, based on appropriate bids.


MAJOR DUTIES:


  • Completes bid sheet, forwards to vendors and processes responses.
  • Prepares bids, processes disposition of requisition and forwards copies to requisitioner.
  • Prepares all purchase orders based on requisition, bids and inventory.
  • Secures payment authorization from authorized staff for invoices received for which no purchase order was issued for items such as bread and milk.
  • Apprises the Purchasing Manager of unusual purchasing as compared with historical spending patterns.
  • Prepares and submits accurate tracking log on usage of nonconsumable items and conducts analysis of inventory stock level.
  • Maintains inventory for office/janitorial supplies for all locations.
  • Submits copies of purchase orders for equipment and furniture to the Purchasing Manager for inventory purposes.
  • Reconciles incoming invoices against packing slips and purchase orders. Assembles payment documents (invoice, purchase orders and packing slips).
  • Maintains current files of purchase orders, log of vendors' bids, and records of items purchased.
  • Serves as backup to Purchasing Manager during vacations and other absences.
  • Performs other duties as requested or assigned.

SCHEDULE:

M-F 9AM-5PM


SALARY:

$45,000-$45,000 / yearly


LOCATION:

NY, NY 10038


We offer excellent benefits including:


  • Generous time off that includes 4 weeks of vacation
  • Medical, Dental, and Vision Insurance
  • Discounted Commuter benefits
  • Life insurance & Long term disability
  • Eligible for Federal Student Loan Repayment Program
  • Training and other additional voluntary benefits

Requirements:


QUALIFICATIONS - EDUCATIONAL AND PROFESSIONAL EXPERIENCE:


  • Associate Degree plus 2 years experience in Purchasing or Business Management or 5 years experience in Purchasing or Certification in Purchasing Management/Purchasing Practitioner Accreditation. Excellent negotiating skills. Computer competent.
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