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Senior Accounting Technician - Washington, United States - City of Washington
2 weeks ago
Description
SummaryPerforms paraprofessional accounting tasks in the finance office with special emphasis on payroll, fuel usage, and accounts payable.
Processes time sheets, payroll actions, fringe benefits, and related personnel documents into the payroll system and compiling information and submitting the required payroll, retirement, and insurance and deductions reports.
Accounts payable involves matching invoices, purchase orders and receiving paperwork, verifying codes and appropriate ledger balance to cover the invoice; proofing, verifying and processing checks.
Work is performed under the supervision of the Assistant Finance Director and is evaluated through conferences, accuracy and completeness of the payroll and the accompanying reports, and by independent audit of financial records.
Essential Functions and ResponsibilitiesNOTE:
This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.
Obtains, audits, and inputs time sheets and leave records into the computer; contacts department or employees about problem areas; insures adherence to FLSA requirements.
Completes payroll reports and distributes to a variety of Federal and State agencies and to fringe benefits vendors.
Assists the auditor on questions and documents concerning the payroll and accounts payable.
Compiles and submits personnel reports, surveys, and legal information.
Maintains and processes all documents for the City's payroll system.
Prepares miscellaneous reports from payroll data requiring the selection and compilation of figures.
Assists departmental personnel with questions on financial data, payroll, and related matters.
Process requisitions for purchases, generates purchase order. Balances Purchase Orders.
Verifies invoices, matching to required purchase orders, monitor account balances to ensuring appropriated funds are available.
Runs proofs and verifies accuracy of all invoices runs checks, and appropriate journal entries made and then files invoice with copy of the check.
Monitors fuel consumption, verifies prices charged to agencies, and prepares invoices and monthly reports on consumption by vehicle and by pump.
Monitor credit card usage, verify charges and assign charge codes; reconcile with bank statement monthly.Assists with compiling information for preparation of CAFR.
Processes budget transfer after approved, reconcile vendor statements and compute garnishments.
Balance Accounts Payable generates invoices.
Generates budget transfers as needed.
TDA - Process accounts payable and set-up vendors, upload invoices, process check runs, verify signature and requirements for AP before processing check run.
Review statements and address issues, implement positive pay with their bank and resolve any issues.Process W9's, process & balance purchase orders, budget transfers, audit.
Performs other duties as required.
Knowledges, Skills and Abilitie
s
Considerable knowledge of payroll and bookkeeping practices and procedures.
General knowledge of laws, rules, regulations, policies and practices to follow in a payroll function.
Considerable knowledge of paraprofessional principles and practices of accounting.
Knowledge of the application of information technology to paraprofessional accounting work.
Some knowledge of federal and state laws and regulations and local personnel policies relating to payroll such as FLSA, FMLA and leave policies.
Ability to understand and apply policies to the maintenance of financial and payroll records/reports.Ability to use posting, calculating, and adding machines and automated equipment for the maintenance of payroll records.
Ability to make arithmetic computations accurately and with reasonable speed.
Ability to maintain accurate records and prepare moderately complex records and reports.
Ability to verify payroll documents and forms for accuracy and completeness.
Ability to establish and maintain effective working relationships with department heads, employees, and the general public
Ability to communicate effectively in oral and written forms. Ability to maintain confidential information.
Required Education and/or Experience
Associate's degree from two-year College or University; and one or more years related experience; or equivalent combination of education and experience.
Special RequirementsNC Notary (within 1 year of hire date)
Preferred Requirements
Spreadsheet experience
Valid N.C. driver's license and acceptable driving record
Physical Requirements
Must be able to physically perform the basic life operational functions of stooping, reaching, fingering, grasping, hearing, talking, and repetitive motions.
Must be able to perform sedentary work exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to move objects.
Working Conditions
Work is performed primarily in an environmentally controlled office subject to typical office noise
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