Finance Manager - West Sacramento, United States - City of West Sacramento, CA

Description

Salary: $124, $151,212.00 Annually

Location : West Sacramento, CA

Job Type: Regular Full Time

Job Number:

Department: FINANCE

Opening Date: 05/20/2024

Closing Date: 6/17/2024 11:59 PM Pacific

An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).

The Position

The Finance Manager is an at-will managerial position that reports to the Finance Director. Under general direction, the position acts as the principal administrator in the preparation of the City budget; collaborates with the Finance Director and City Manager to develop budgetary goals, principles and objectives; develops and maintains the City's long-term financial plans; reviews fiscal operations, practices and internal controls and makes recommendations for improvement; leads in the development and implementation of policies and procedures related to the City budget and financial planning; manages the City's fee programs and ensures timely updates and legal compliance; and serves as a subject matter expert in government operations related to budget and fiscal policy development. The Finance Manager is responsible for managing the Revenue/Utility Billing Division through subordinate management staff and the Budget and Development Finance functions with the support of a single Finance Analyst.

THE IDEAL CANDIDATE

The ideal candidate will be an experienced, dynamic, innovative, and motivated financial professional who enjoys challenges and creative solutions. The successful candidate will have strong analytical skills and a background in varied, complex municipal budgets with significant experience developing and managing budgets at the city or county level; have a solid understanding of public sector budget practices, and local government funding and operations; and be an enthusiastic advocate for long-range planning and financial sustainability with experience developing financial forecasts and projections. The Finance Manager will be a hands-on leader with a collaborative approach to problem solving; possess strong political acumen with the ability to communicate complex and technical information to a variety of audiences clearly and concisely; and a desire to support organizational needs while ensuring the long-term fiscal health of the City. A manager with a track record of providing support and guidance to a group of motivated professionals in a fast-paced environment, who creates a workplace of mutual trust, respect, and a family-type environment is highly desirable.

Key Attributes and Characteristics

• A "roll up one's sleeves" type of leader who can foster strong, collaborative working relationships with all levels of City staff.
• The ability to creatively communicate complex financial information to non-financial audiences verbally and in writing, using graphics, and simple, practical terms.
• An active problem solver who anticipates and responds to issues in a timely manner, develops alternative solutions, and is able to achieve resolutions quickly.
• A management style that looks for continuous ways to improve processes, utilizing technology to create efficiencies.
• An active lister, calm under pressure, possessing a positive attitude and a good sense of humor.
• An outstanding manager of people who provides guidance and professional support to staff, offers regular feedback to employees and who's leadership style is centered around mentoring, coaching, and empowering.

EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Depending on the assigned area of responsibility, the Finance Manager may:

• Develop, implement and communicate goals, objectives, policies, procedures and work standards for assigned areas of responsibility.
• Coordinate and oversees the fiscal activities; directs and reviews the work of assigned staff.
• Recommend the appointment of personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures as required; maintains discipline and high standards necessary for the efficient and professional operation of the department.
• Plan, organize, and manage the Citywide budget activities, including development and management of the biennial budget, mid-term budget analysis and revisions, and coordination of the capital improvement program budget with the Capital Projects department and other city departments.
• Implement and maintain budget systems and digital budget book.
• Review citywide budget adjustments and budget resolutions and related Council reports.
• Prepare budgetary reports, analyze significant variances, and present information to City departments, management, City officials, City Council, and the general public.
• Forecast revenues and expenditures, maintain long-term financial models, and develop strategies to fund projects and maintain fiscal sustainability and stability of City funding sources.
• Provide labor negotiation costing and support.
• Meet and coordinates with outside auditors; maintains and collects appropriate documentation and serves as the primary contact throughout the audit.
• Manage the debt, investment and cash management programs for the City, the Yolo-Sacramento Port District (Port) and the West Sacramento Area Flood Control Agency (WSAFCA); oversee and monitors the investment portfolio and special program accounts, including grant programs, special assessments, capital projects.
• Coordinate and participate in the preparation and analysis of various financial statements, schedules, and reports; develop formats for the preparation of financial reports of the City and its agencies; ensure financial statements are prepared in a timely basis in accordance with General Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and related governmental accounting regulations.
• Work with outside financial advisors and the investment banking community in developing capital financing for the City and its agencies; manage the monitoring and compliance of bond indenture requirements on the City's long-term debt; work with financial advisors and underwriters to structure debt financing.
• Analyze, develop and implement public financing solutions.
• In coordination with Development Services, administer development impact fee program.
• Administer special assessments on properties for bonded indebtedness, capital costs, maintenance costs, etc.
• Assist in the development and administration of fees and charges, including development impact fees and user fees.
• Perform or serve as liaison with outside consultants to conduct complex financial studies; prepare a variety of periodic and special financial and other reports as required; perform work on special projects as assigned.
• Represent the department by participating in outside community, professional groups and committees; provide technical and staff assistance to the City Council, Commissions, Committees and other management staff in matters related to financial support activities and programs, as necessary; and respond to a variety of technical inquiries and difficult citizen complaints regarding the City's financial activities.
• Build and maintains positive working relationships with coworkers, other City employees, and the public using principles of good customer service.
• Act in the absence of the Finance Director.

EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:

Education: A Bachelor's Degree from an accredited college or university with major course work in business or public administration, accounting, public finance, economics or a closely related field.

Experience: Five (5) years of professional accounting or budget experience, including at least two (2) years of supervisory experience. Public agency, infrastructure and development financing experience preferred.

LICENSES AND CERTIFICATES: Possession of a valid California driver's license. Certified Public Accountant (CPA) designation preferred.

WORKING CONDITIONS: Work in an office environment; sustain posture in a seated position for long periods of time; travel to attend a variety of meetings. May be required to staff City Council and other off-hour meetings.

PHYSICAL DEMANDS: The incumbent appointed to this class must be physically able to perform the duties of this position, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups and over the telephone; finger dexterity to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information; occasionally lift and, carry reports and records that typically weigh less than 20 pounds.

ENVIRONMENTAL ELEMENTS: Incumbents work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances and may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures. Employees may be required to work on evenings, weekends and holidays, and participates in afterhours on-call assignments.

An applicant who qualifies for veterans' preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans' preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans' preference shall be exhausted upon appointment to a regular position from an eligibility list.

MANAGEMENT GROUP
Revised: 8/16/2023

Auto Allowance:None
Bereavement Leave:When a death occurs in an employee's immediate family the City will provide time off, with pay, up to a maximum of four (4) days. An additional two (2) days of leave may be taken; however, this additional time shall be charged against the employee's leave accrual banks, or taken without pay if no leave time exists.
Bilingual Pay:A premium pay of 5% will be added for employees possessing and utilizing bilingual skills on duty. The number of individuals to receive this pay, the languages available, and the qualification requirement will be determined by the City.
Career Enhancement & Wellness:Reimbursement for various career enhancing (education, home office equipment, etc.) and wellness related expenses that qualify under the policy up to $1,000 per employee annually.
Deferred Compensation:Voluntary
Educational Incentive Program:Five percent (5%) of base rate of pay annually for a Master's Degree or above from an accredited program related to the employee's field of work upon verification by supervisor/Department Head and Human Resources.
Holidays:12 set and 3.5 floating.
Long-Term Disability:Voluntary - Plan offered is Standard LTD.
Management Leave:Those Management employees designated as exempt receive eighty (80) hours per fiscal year - prorated depending on date of hire (see Internal Procedures). No accumulation.
Medical, Dental and Vision After Retirement:Employees will fall under the medical retirement tier based on original date of hire as a regular employee.

If employee was rehired, prior years of city service from original date of hire as a regular employee, will count towards total years of city service.

For employees and retirees hired before 7/1/2019: Medical and dental premiums to be paid by the City according to the formula below:
10-14 yrs of service = $50 + 25% of premiums
15-19 yrs of service = $75 + 30% of premiums
20+ yrs of service = $ % of premiums.
Benefit never to exceed 75% of total premiums or $750, whichever is less. Vision is offered for up to 18 months (COBRA) and is paid by the retiree.

For employees hired after 6/30/2019: The City's maximum monthly medical contribution for each eligible retiree shall be equal to the minimum employer contribution required for active employees pursuant to the Public Employees Medical and Hospital Care Act (PEMHCA). In addition to the PEMHCA minimum, employees will receive the following contributions to their Retiree Health Savings account:

• From zero (0) to five (5) years of service, employees shall receive twenty-five ($25) per month in to be deposited to the employee's RHS account
• After completion of five (5) years of continuous service with the City, employees shall receive one hundred dollars ($ per month to be deposited into their RHS account.
• After completion of ten (10) years of continuous service with the City, employees shall receive one hundred and fifty dollars ($ per month to be deposited into their RHS account.
• After completion of twenty (20) years of continuous service with the City, employees shall receive two hundred dollars ($ per month to be deposited into their RHS account.

Employees who terminate City service for reasons other than retirement or layoff prior to ten (10) years of continuous service with the City will forfeit any City contribution.

Medical, Dental, Vision, Life and LTD Insurance:Medical plans are offered through the CalPERS medical program (PEHMCA) using the unequal, minimum contribution methodology. Dental plan is self-insured through Delta Dental. Vision plan is Vision Service Plan. The life insurance is a $24,000 term life insurance with $1,000 coverage for a spouse and children aged 6 months to 23 years, and $100 coverage for children aged 14 days to 6 months. Premium paid for by employee.

The employer contributed cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) shall be as listed below. The employee must purchase dental, vision and life at the employee only level at minimum.

• Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $905 per month.
• Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $1,358 per month.
• Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $1,773 per month.
• In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision.
• Medical Opt Out: City will pay $865 per month upon showing proof of other group medical coverage, but employee must purchase dental, vision and life at the employee-only level. Remainder may be diverted to supplemental salary according to the procedures governing cafeteria plans as established by law

Effective pay period inclusive of January 1, 2024:

• Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $1,075 per month.
• Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $1,822 per month.
• Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $2,377 per month.
• In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision.
• Medical Opt Out: City will pay $865 per month upon showing proof of other group medical coverage, but employee must purchase dental, vision and life at the employee-only level. Remainder may be diverted to supplemental salary according to the procedures governing cafeteria plans as established by law.

Effective pay period inclusive of January 1, 2025:

• Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $1,175 per month.
• Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $1,922 per month.
• Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $2,477 per month.
• In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision.

Medical Opt Out: City will pay $865 per month upon showing proof of other group medical coverage, but employee must purchase dental, vision and life at the employee-only level. Remainder may be diverted to supplemental salary according to the procedures governing cafeteria plans as established by law.
401(a) Money Purchase Plan:City contribution of 1.5% of employee's base salary.
Retirement:For employees hired on or after January 1, 2013, who are new CalPERS members, the retirement formula will be 2% @ 62 in accordance with the Public Employees' Pension Reform Act of 2013 (PEPRA) and includes highest thirty-six months for final compensation determination and Unused Sick Leave Credit. Employees shall have a member contribution rate of fifty percent (50%) of the total normal cost rate.

For employees hired on or after February 11, 2012, the retirement program shall be the 2% @ 60 formula, highest thirty-six months for final compensation determination, 3rd level of the 1959 Survivor Benefit, Military Service Credit as Public Service, the Unused Sick Leave Credit option. Tthe employee pays the entire 7% employee contribution.

For employees hired before February 11, 2012, the retirement program shall be the CalPERS 2.5% @ 55 plan, includes highest thirty-six months for final compensation determination, 1959 Survivor's Benefit (3rd Level) and Unused Sick Leave Credit. The employee pays the entire 8% employee contribution.
City reports value of EPMC, if applicable.

New employees covered under by public retirement system with reciprocity (i.e., 37 Act), will be placed in the 2% @ 60 plan, in accordance with PEPRA.
Salary:Equity Increases:

• FY 23/24: Effective first pay period after Council adoption:

PositionEquity Increase
Construction & Facilities Development Manager11.05%
Data Services Manager4.75%
Equipment and Facilities Superintendent 5.23%
Finance Supervisor4.75%
Fire Marshal 3.53%
Information Technology Business Services Manager4.75%
Information Technology Operations Manager10.24%
Parks Operations Superintendent5.23%
Permit Services Manager4.19%
Principal Engineer 4.00%
Purchasing Manager4.75%
Recreation Manager 4.75%
Senior Civil Engineer7.36%
Senior Project Manager 4.19%
Utilities Maintenance Superintendent 5.23%

General Salary Increase:

• FY 23/24: Effective first pay period after Council adoption - 3.00% GSI.
• FY 24/25: Pay Period Inclusive of July 1, % GSI.

Retroactivity of FY 23/24 GSI and Equity Adjustments: Effective the first pay period after approval by the City Council, employees will receive a one-time, non-PERSable lump sum equivalent payment of the general salary increase and equity adjustments retroactive to pay period inclusive of July 1, 2023.

One-Time Lump Sum Payments:

• FY 23/24: A one-time, non-PERSable lump sum payment of 2% of annual base salary paid the first pay period after Council adoption.
• FY 24/25: A one-time, non-PERSable lump sum payment of 2% of annual base salary paid in the pay period inclusive of July 1, 2024.

Sick Leave:12 days per year. Unlimited accumulation and no payoff. However, an employee shall be paid one-half of the value of their accumulated sick leave upon layoff or death based upon their salary at the time of termination. At retirement, employee may choose to have up to 50% of the value of their accumulated sick leave paid out in cash or have up to 100% of unused sick leave reported to CalPERS as service credit.
Unfunded Liability:Employee contributes $10 per month to be used to reduce the unfunded liability for retiree medical.
Vacation:1-5 yrs = 10 days; 6-10 yrs = 15 days; 11-19 yrs = 20 days; 20+ yrs - 25 days. Maximum accumulation to 19 yrs = 296 hours per year; maximum accumulation to 20 yrs = 356 hours per year. Total payoff at separation.

Employees will be eligible to sell back unused accrued vacation hours annually in the second pay period of January each calendar year.

To qualify to participate in the vacation sell back program, the employee must use a minimum of 40 hours of accrued leave time (not including sick leave or paid holidays) in the preceding calendar year, and submit a request form by December prior to the sell back.

If qualified, employees can sell back up to 80 hours of accrued vacation time each calendar year.

If employee was rehired, prior years of city service from original date of hire as a regular employee, will count towards total years of city service.
Employees in this group should refer to the City Personnel Rules for further information on personnel practices, and terms and conditions of employment.

01

To be considered for the position, all candidates are required to complete and submit the following supplemental questionnaire with their application and resume. Failure to submit the completed supplemental questionnaire and application and resume will disqualify you from further consideration in the selection process used to fill this position.Please be concise and limit your responses to no more than one (1) paragraph per question.

• Yes
• No

02

How many years of budget experience do you have developing and managing large agency-wide budgets for a local government agency?

• 0 years to less than 2 years
• 2 years to less than 5 years
• 5 years to less than 10 years
• 10+ years

03

How many years of accounting/finance/budget experience do you have in a municipal (City) setting?

• 0 years to less than 2 years
• 2 years to less than 4 years
• 4 years to less than 6 years
• 6+ years

04

Do you possess higher level education in accounting, finance, business administration, or related field?

• Yes, Master's Degree
• Yes, Bachelor's Degree
• Yes, Associate degree
• No, Degree is unrelated field
• None of the above

05

Do you possess at least two (2) years of supervisory responsibility?

• Yes
• No

06

Do you possess any of the following? (Select all that apply)

• Ability to handle multiple complex projects simultaneously and lead each to successful completion within project deadlines.
• Experience in forecasting revenues and expenditures over a longer-term horizon (5-10 years).
• Experience providing labor negotiation costing support, including costing of proposals.
• Experience preparing technical or administrative reports of related budgetary content.
• Experience assisting others by providing financial advice, support, and assistance.
• Experience conducting training sessions.
• Experience presenting complex financial and budgetary information to a governing body
• None of the above

07

Please describe your budget preparation, administration, and oversight experience in a municipal setting. In your response, please include information about the organization for which you worked and your role in the process. Please discuss your experience in both operation and maintenance (O&M) and Capital Improvement Program (CIP) budgets. (If no experience, type N/A)

08

Please describe your experience implementing technology systems, particularly as it relates to budget, financial forecasting, reporting, and transparency.

09

Please describe your experience in presenting financial material to executive staff, governing bodies and/or community organizations or members. (If no experience, type N/A)

10

I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process.

• Yes
• No

Required Question