Chief Finance - Seattle, WA, United States - Center for Children and Youth Justice

Description

The Center for Children & Youth Justice, founded in 2006 by Justice Bobbe J. is committed to reforming Washington's juvenile justice and child welfare systems.

CCYJ leads communities, our state, and the nation in empowering children and youth, stabilizing families, and strengthening communities through meaningful and lasting reform.

CCYJ identifies gaps in the system, researches, develops innovative and creative solutions, and ensures that policymakers integrate these system improvements into practices and procedures.

and they are developed into new interventions for at-risk, abused and/or neglected children and their families. Our passionate staff is deeply committed to the youth for whom we advocate.

The Chief Finance & Administration Officer is responsible for oversight and management of finance, administration, human resources, and day-to-day operations including office management and technology infrastructures.

The Chief Finance & Administration Officer serves as a member of the Leadership Team that includes the President & CEO and the Chief Program & Compliance Officer.

This position plays a key leadership role in ensuring that CCYJ fulfills its mission, ensures a values-based organizational culture, and accomplishes its financial goals.

This position will be set up to work in a hybrid setting (combination of home office and in-office) and may be subject to change at any time at the discretion of the CEO/President.

We are committed to a diverse, fully self-expressed workforce, representing the communities in which we serve.
We are committed to examining our own internal structures, policies, and culture, identifying and eliminating those aspects that promulgate racism
Together we are transparent, accountable, respectful, and self-aware in order to foster belonging and a sense of community.
We are purpose driven and laser sharp in the fulfillment of our mission.

Our staff embraces a growth mindset; our development is essential to expand and grow our impact for children and youth in WA.

SUPERVISION EXERCISED
The Chief Finance & Administration Officer supervises a team of administrative and fiscal managers and associates. This position is considered exempt under the Fair Labor Standards Act and is therefore not eligible for overtime pay.

The examples of essential functions listed below are intended as illustrations of the types of work that may be performed.

Duties and responsibilities are also subject to change by CCYJ as the needs of the organization and requirements of the job shift over time.

In partnership with the President & CEO and Leadership Team, contribute to the creation and fulfillment of CCYJ's annual organizational goals and strategies
In partnership with the President & CEO & Leadership Team, build and sustain a thriving, purpose-driven, and values-based organizational culture
Promote the growth of a high quality and sustainable organizational infrastructure
Provide policy, technical, and strategic recommendations
Provide assistance to the President & CEO on special projects, as directed
Supervise finance and administration staff and consultants, ensuring staff are aligned with vision and direction of CCYJ, and fulfilling their roles and responsibilities effectively
Ensure finance and administration staff are aligned with the organizational vision
Organizational Efficiencies & Performance Enhancements
Monitor and direct the implementation of strategic business plans
Monitor and conduct performance measures to ensure CCYJ's strategic direction
Financial Oversight
Work closely with CEO & Leadership Team to build net reserves
Oversee and ensure the accuracy of all revenue and expenditures, and the respective required data entry
Oversee all accounts payable, accounts receivable, and payroll functions
Monitor cash flow regularly, ensuring adequacy for daily operations and strategic goals
Coordinate the preparation of financial statements, financial reports, special analyses, and information reports
Ensure compliance with local, state, and federal financial, licensing, and taxation reporting requirements
Develop and implement finance, accounting, billing, fiscal compliance, and auditing policies and procedures
Collaborate with Leadership Team to develop and implement compliance policies and procedures
Manage audits and 990 preparation with external auditors for timely completion
Act as liaison to CCYJ Board of Directors' Finance Committee
Financial Optimization & Compliance
Prepare budgets for prospective grants, in partnership with program staff and Leadership Team
Monitor grants/awards accounting, including private philanthropy, federal and other government awards
Oversee award fiscal compliance in conjunction with Leadership Team including developing and implementing processes for reviewing grant invoices and backup for accuracy and completeness
Oversee and support Senior Accountant with grant/award subrecipients and contractor/vendor organizations as they undergo risk assessments, desk audits/fiscal compliance monitoring, and submit invoices and backup
Oversee engagement and provide support to subrecipients and contractors/vendors to build their financial and accounting policy and systems literacy and capacity, as needed

Responsible for developing and implementing processes, tools, and potential training to analyze financial statements & grants awards spenddown rates for President & CEO, Leadership Team, and programmatic leadership.

Make recommendations to the President & CEO regarding projected or current financial impacts, and to pinpoint potential areas of growth and concern.

Monitor, adjust, and rebalance staff allocations and direct award/grants expenses to various funding sources, to ensure fiscal optimization and grant compliance
Oversee and provide support to the Senior Accountant in the development of fiscal monitoring tools for financial optimization, communicating to and supporting staff with understanding and utilizing tools in the fiscal management of their portfolios
Operations, Human Resources, & Technology Infrastructure
Operations

Create, implement, and regularly update administrative, personnel, and financial policies and procedures and ensure staff understanding and compliance with said policies and procedures.

Oversee daily in office, hybrid and work from home operations and management functions of the organization
general and professional liability, officers and directors, workmen's compensation, unemployment and property to effectively minimize risk to the organization

Ensure all legal and/or business licensing regulations are met on a timely basis and maintain organizational compliance licensing standards.

Oversee all human resources aspects of the organization, including job postings, recruitment of a diverse workforce, compensation scales, personnel files, and any performance improvement actions
Oversee the design and implementation of a robust and thriving system of staff development that includes orientation, performance evaluation, and professional training and development
Oversee regular investigation and analyses of current and potential technology and outsourcing opportunities available for cost/benefit analysis within CCYJ
Experience as a Controller, Director of Finance and Administration, and/or Chief Financial Officer (typically 4-5 years)
Extensive financial and operations managerial experience to include the day-to-day financial, office management, technology, and human resources operations (typically 5 years)
Demonstrated increasingly responsible experience (typically more than 8 years) in fields relevant to the requirements of the position.
Not-for-profit award/grant accounting in accordance with U.Strong knowledge and experience with organizational financial and compliance structures and administrative supports within businesses
Technologically savvy and knowledgeable including but not limited to Microsoft Office Suite, Google Apps, QuickBooks, Asana, SmartSuite, Zoom/Teams
Demonstrated track record in developing and leading staff
Ability to assess organization' financial strengths, gaps and efficiencies, balancing health of organization with programmatic needs and functions
Strong interpersonal and relationship-building skills
High functioning sense of humor, humility, and emotional intelligence

This position requires manual dexterity sufficient to operate phones, computers, and other office equipment, and the ability to sit and to use a computer for significant periods of time.

This person must speak clearly using the English language to accurately convey information.
Work performed in an office setting as applicable determined by activities.
Medical/Vision/Dental.
CCYJ pays 100% of the employee premium for medical, dental, basic life, and both short‐term and long‐term disability. Employees pay the full cost to enroll dependents on medical and dental or to enroll in voluntary life.

Paid Time Off:

All regular employees scheduled to work 30 or more hours per week will be provided a bank of vacation time each calendar year, which can be used only for that calendar year.

20 days of vacation will be available for all full-time employees for use during the calendar year. Vacation for part time employees will be prorated, based on actual hours worked.

Full time employees (40 hours per week) will be provided 12 days (96 hours) at the beginning of each calendar year, for use in that year.

Employees working less than full time will receive a pro-rated bank, based on their anticipated work schedule for the year.

Holiday Pay, and Floating Holiday Pay:
Federal Holidays, Floating holidays (2 per year) are loaded at the beginning of each calendar year.
Sick and vacation PTO has no cash value upon exit of the company
CCYJ complies with all applicable leave laws in accordance with local, state, and federal requirements.
Please submit a cover letter, resume, and contact information on our website:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.