Financial Support Specialist - Clayton, United States - Washington University in St. Louis School of Arts and Sciences

Washington University in St. Louis School of Arts and Sciences Clayton, United States

3 weeks ago

Freelance

Description

Scheduled Hours37.5

Position SummaryThe Shared Business Services Hub provides financial and human resources transaction processing and payroll monitoring services to various University departments. This position provides a wide range of financial services to departments supported by the Shared Business Services Hub including financial transaction processing, accounting, financial reporting and analysis.

Job Description

Primary Duties & Responsibilities

Processes online documents in Workday, such as purchase orders, change orders, supplier invoice requests, expense reports, Marketplace orders, internal service delivery documents, supplier invoices, journals and cash sales deposits. Insures expenditures are within budget, and are properly recorded and approved.

Serves as primary point of contact and resource for assistance with business services, providing professional and courteous customer service to departments supported by the Shared Business Services Hub.

Acts as liaison between the department, vendors and central area functions such as Accounts Payable, Resource Management, General Accounting, Human Resources and Payroll.

Assists with analysis of department revenue and expenditures and preparation of financial reports as assigned. Monitors account balances, maintains open encumbrances, and processes budget amendments and journals as needed.

Assists with closing procedures and work with the Tax Department to insure all tax documentation is completed as required.

Maintains complete and up-to-date Shared Business Services Hub desk manual. Continually look for opportunities to improve workflow efficiency and accuracy of transactions. Participates in pilot projects and provides feedback on system and process enhancements during development and implementation. Facilitates process changes as mandated.

Ensures consistency of accounting practices and adherence to university policies and procedures. Maintains a thorough up to date knowledge of policies and procedures, including the University's statement of internal controls.
Working Conditions

This is a hybrid position that primarily allows working from home, with the requirement to come to the West Campus or Danforth Campus locations for meetings as needed. Preferred Qualifications

Bachelor's degree in Accounting and three years of accounting experience.

Previous experience in a university setting.

Demonstrated ability to modify one's own behavioral style to interact successfully with faculty, staff and students (at all levels) in a fast paced environment, sometimes under pressure, and respond to their needs with a high level of professionalism.

Excellent customer service skills; and communication skills, both written and verbal.

Service-oriented communicator who is a true team player actively invested in the mission of the Shared Business Services Hub and ensuring its goals are met.

Demonstrated accounting, analytical, and problem-solving skills; strong organizational skills and the ability to work independently.

Ability to manage and prioritize multiple tasks and deadlines while maintaining a high level of attention to detail; ability to manage high volume workload efficiently.

Ability to exercise judgment and take corrective action.

Ability to handle confidential information responsibly.

Required Qualifications

High school diploma or equivalent high school certification with a minimum of sixty (60) semester hours of college including twelve (12) hours of accounting; or high school plus three years experience in administrative and accounting support positions.

GradeG08-H

Salary Range$ $32.21 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.

Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.

Competitive health insurance packages with priority appointments and lower copays/coinsurance.

Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit:

EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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