Accounting Supv 1 - Los Angeles, United States - The Regents of the University of California on behalf of their Los Angeles Campus

The Regents of the University of California on behalf of their Los Angeles Campus
The Regents of the University of California on behalf of their Los Angeles Campus
Verified Company
Los Angeles, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Department Summary:

The Finance, Space & Logistics department supports Facilities Management and works in consultation with the Assistant Vice Chancellor and Directors heading up each operating unit to monitor finances, control deviations, anticipate financial trends and initiate proactive responses.

Finance, Space & Logistics has responsibility for overseeing over $200 million of expenditures.

The annual fiscal responsibility breaking down to:
facilities management, energy services, AVC office, space and other funds with a division FTE of approximately 1,000.

The department has responsibility for providing accounting, finance, materiel management and space information services to the employees of Facilities Management.

The space component of the department serves the entire University and reports data up to UCOP.

In addition to departmental functions, the financial component is the primary financial liaison with the Administrative Vice Chancellor's office and the Academic Planning and Budget office.

Facilities Management is the only department on campus with a delegation of $25 thousand per order; other campus departments are limited to $2,500.

Due to this high delegation Materiel Management (the logistics component) is available for purchase orders for the campus during emergencies and breaks facilitated through the Facilities Management 24/7/365 Trouble Call Center.


Position Summary:


UCLA Facilities Management (FM) is looking for an Accounts Payable Supervisor to lead the accounts payable unit of the Finance, Space & Logistics department.

Accounts Payable is valued part of FM's varied service to the campus which includes maintenance and repair, custodial services, grounds and landscape maintenance, minor construction and alterations, energy management, utilities services, warehouse and materials management, sustainability services, and financial, space inventory and procurement support.

Come join our Team

Salary & Compensation:
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.


Qualifications:

  • 1. Demonstrated leadership, supervisory, and team building skills. (required)
  • 2. Indepth knowledge of the University Accounting System. (preferred)
  • 3. Indepth knowledge of the Maximo Facilities Management System. (preferred)
  • 4. Working knowledge of basic accounting principles and systems. (required)
  • 5. Indepth knowledge of the procuretopay system. (preferred)
  • 6. Demonstrated experience preparing Check Requests. (preferred)
  • 8. Skill in reading documents in standard English text. Ability to communicate with subordinates, coworkers, suppliers, and customers. (required)
  • 9. Ability to operate 10 key adding machine by touch. Ability to maintain and establish alpha/numeric filing system. (required)
  • 10. Ability to work as part of a team and make contributions and ability to lead a team. (required)
  • 11. Working knowledge of contracts (CWOC, PSA, Executive Agreements, standard Contracts). (required)
  • 12. Demonstrated experience in organizing and defining tasks, setting priorities, working independently, and following through on assignments on a timely basis. Ability to handle confidential material with discretion. Ability to work with detail accurately. Willingness and ability to work flexible (required)

Education, Licenses, Certifications, & Professional Affiliations:

  • Bachelor's Degree Bachelor's degree in related area and / or equivalent experience / training (preferred)

Special Conditions of Employment:

  • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
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