Accounting Technician - Oregon, United States - Public Procurement Commission

Public Procurement Commission Oregon, United States

3 weeks ago

Description

Under the Supervision of the Director, Finance & Accounts Unit, the Accounting Technician is responsible for processing accounts payable, fees collection and petty cash transactions as well as related clerical duties to facilitate the efficient delivery of accounting services.

The position is also required to assist with any special assignment undertaken by the Unit.
Payment Requisitions/vouchers
Withholding Tax certificates
Uploaded payment vouchers
Receipts for monies collected
Updated receipt Cash Book
Lodgements
Requisition for petty cash imprest
Filed accounting documents
Key Responsibilities

Accounts Payable
Maintains record of all cyclical payments and routine or ongoing contractual obligations (e.g. utilities, janitorial services, security services, consultancy services, and travel claims, etc.), checks and ensures that payment requests are received for the respective pay period.

Prepares schedule of monthly payments ensuring alignment with budgetary provisions and business priority; makes recommendations as necessary to facilitate emergencies and shifting priorities.

Processes invoices, bills, payment vouchers, employee's reimbursement claims in keeping with the relevant policies and procedures by:

checking:
the accuracy and completeness of information on documents.
that all required documents are submitted.
that documents are approved/authorised by the relevant officer.
Liaising with submitting staff/supplier for clarification or returning incomplete documents where necessary.
Entering approved vouchers into accounts payable system.
Prepares Withholding Tax Certificate for eligible invoices/creditors.
Responds to queries relating to payments from vendors and staff and assists.
Liaises with the Accountant General's Department on matters related to payment requests.
Fees Collection

Collects registration and other fee payments ensuring amounts collected are accurate and established procedures for approved method of payment (cash, cheque, point of sale) are followed.

Prepares and issues receipts for sums collected ensuring that the amounts received are correct and receipt is properly drawn.
Carries out end of day closing activities ensuring cash, cheque and point-of-sale transactions are balanced.
Posts and balances Receipts Cash Book.
Prepares lodgements for the relevant bank accounts.
Liaises with bankers as required on matters relating to point-of-sale equipment and/or transactions as well as lodgements made.
Petty Cash
Manages the petty cash imprest in keeping with established procedures by:
Disbursing funds on presentation of vouchers ensuring vouchers are properly completed, authorised and approved.
Monitoring the use of funds.
Balancing and making requisition for replenishing the imprest.
Clerical Responsibilities
Maintains safe custody of cheques placed in possession for distribution.

Issues cheques to payees ensuring:
proper identification is presented by the payee or authorised collector.
Collector signs as having received the cheque.

Monitors collection of cheques and contacts payees who have not collected within established timeframe in order to minimise the holding stale dated cheques.

Scans and files accounting records as required.
Assists with the preparation of accounting reports and responds to Audit queries from Internal and External Auditors.
Other Responsibilities

The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.

Performance Standards
Established personal performance targets are consistently achieved.
Key outputs are completed and presented in keeping with established standards.
Staff and clients are consistently satisfied with the quality of service they receive from the position holder.
Effective working relationship is maintained with staff across the Commission and external associates.
Consistent compliance with established organisational policies and procedures.
Confidentiality and integrity are maintained in the execution of duties.
Personal and professional conduct is in accordance with the PPC's core values.
Required Knowledge, Skills and Competencies

The Incumbent is required to demonstrate the following competencies at the level established within the Competency Framework:
Communication
Initiative
Integrity/Ethics
Planning and Organising
Technical Expertise
Interpersonal Skills
Minimum Required Qualifications and Experiences

Certificate in Accounting or Management or Business Administration from a recognised institution
OR
CAT or AAT Level B and 2 respectively or any equivalent Accounting/Management professional qualification.
At least two (2) years' experience in an accounting position in a public or private sector organisation
How to Apply

Applications accompanied by résumés should be submitted no later than Wednesday, 20 th

December 2023 to the
Manager
Human Resource Management and Development
Salary Range $1,984,305 - $2,668,670 per annum
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Boulevard, Kingston 5
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