- Assists with or coordinates aspects of the residency training program.
- Creates designs, publishes and disseminates all recruitment materials including brochures, pamphlets, websites, newsletters, etc.
- Creates, designs and implements recruitment plan and timeline for training program
- Operates and maintains the Electronic Residency Application System (ERAS) files.
- Provides notification of selected applicants, scheduling of itineraries and travel arrangements.
- Creates and maintains yearly didactic and other conference schedules.
- Assists with the development of the yearly block and rotation schedule.
- Organizes and manages new resident orientation involving all appropriate departments and all necessary documentation for the new class.
- Prepares relocation packet.
- Provides ongoing support for new and current residents.
- Prepares resident information for in-service and specialty board testing.
- Plans new resident welcoming event and senior resident graduation event.
- Compiles and maintains Residency Review Committee (RRC) required residency experience data.
- Coordinates postgraduate Continuing Medical Education (CME) activities sponsored by the department including weekly Grand Rounds and others as requested.
- Coordinates the monthly service statistics and Quality Improvement.
- Coordinates medical or dental student education.
- Creates, coordinates, maintains and disseminates monthly faculty call schedules to all appropriate persons and departments.
- Updates annual affiliation agreements with participating hospitals.
- Maintains departmental resident library, ordering educational materials as necessary and updating yearly publications.
- Maintains calendar for the Program Director.
- Functions as staff support for residents and faculty members in matters of travel and expense reimbursement.
- Responsible for the yearly Residency Training Program financial budgetary process and other educational monies.
- Reconciles monthly ledgers/statements, expenditure of monies and prepares all necessary reports.
- Coordinates alumni association to include activities designed to improve department relations with alumni.
- Coordinates the development of evaluation processes for the competency regulations.
- Assists international residents in acquiring appropriate visa status.
- Creates and maintains policy and procedure manuals for the Residency Training Program.
- Provides administrative support for the program director and program faculty
- Acts as a liaison between the assigned program and external partners
- Creates and maintains all critical documents as it relates to accreditation.
- Exceptional interpersonal and analytical with results oriented skills
- Good interviewing and evaluation skills
- Ability to prioritize and maintain adequate levels of accountabilities to systems management
- Ability to assume responsibility for professional growth, development and continuing education
- Ability to represent the program and Program Director to other institutional offices, the public and outside agencies in matter of administrative consequence
- Ability to operate general office and audiovisual equipment
- Proficiency in various PC based word processing and spreadsheet applications to include Microsoft Office Suite.
- Bachelors' degree from an accredited college or university
- Minimum of three (3) years experience in an educational or administrative capacity is required
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Residency Program Coordinator - Nashville, United States - Meharry Medical College
Description
This position provides administrative and managerial tasks in support of department residency program as directed by the Program Director.
Daily Operations
