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    Sales Assistant - San Francisco, United States - Lamons

    Lamons
    Lamons San Francisco, United States

    3 weeks ago

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    Description
    Job Summary
    Provides administrative support to the sales department in a variety of areas including the areas of contract administration, compensation, commission and related bonus program administration and department projects. Provides support to the Sales Team.Job Duties and Responsibilities
    • Consistently answers and transfers calls in a timely manner- 3 Rings Max.
    • Enters vendor POs into system as required.
    • Verifies receiving in SL8, matches all vendor invoices received against the original order, verify totals, reconcile any discrepancies in quantity or price and make appropriate notations on the order.
    • Responsible for inquiries regarding vendor payments and submitting all vendor invoicing to corporate for timely payment.
    • Prepares and distributes incoming and outgoing mail.
    • Assist in managing inventory and helps maintain correct levels based on our customer needs and requirements.
    • Assist with cycle counting and entering physical counts into system.
    • Process invoices and credits which include all billing including regular POs and EDI.
    • Process credit card sales and provide receipts to customer.
    • Provide copies of invoices, RMA's, PODs and MTRs to customers or sales team.
    • Reconciles branch credit card billing.
    • Assist warehouse by completing all paperwork for jobs.
    • Daily scan of all documents into company record keeping system.
    • Responsible for proactively expediting customer orders and transfers to ensure on time delivery for branch.
    • Order office supplies, warehouse supplies for branch.
    • Restocks common areas for branch (Sales & Warehouse breakroom).
    • Schedule maintenance appointments for warehouse and sales office equipment.
    • Daily assistance with light order entry.
    • Maintain visitor logs, safety cards and any other requirements required to enter branch.
    • Respond to management request and emails as a priority.
    • Daily trailer order entry
    • Assist Sales team with daily request
    • Meet and greet visitors in a professional manner, maintain lobby area to present a professional appearance.
    • Perform other duties as assigned by inside sales or branch manager.
    Job Specifications
    Skills
    • Knowledge of Syteline for compiling sales reports.
    • Proficient computer skills (i.e. Word, Excel, PowerPoint)
    • File management, organizational skills.
    Knowledge of:
    • Sales Information System (SL8) and Documanager.
    • Customer order processes.
    • Basic understanding of business ethics.
    • Knowledge of production processes and flow of products.
    • Conflict resolution and problem-solving skills.
    • Good verbal and written communication skills.
    • Excellent phone etiquette.
    • Detail oriented with sense of urgency in all tasks.
    • Team player and Customer focused.
    Education
    • High School Diploma and some college course experience.
    Work Experience
    • Previous work experience in a Sales Administrator position, preferred.
    • Manufacturing organization knowledge, preferred.
    Physical Requirements
    • Must be able to sit for extended periods of time.
    • Must be able to communicate clearly and effectively; capable of listening intently; visual acuity to process paperwork.
    Compensation
    • $42, $52,332.00 based on experience.
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