Jobs
>
Gainesville

    Operations Specialist - Gainesville, United States - University of Florida

    University of Florida
    University of Florida Gainesville, United States

    1 week ago

    Default job background
    Description

    Classification Title:

    Operations Specialist Job Description:
    The Department of Chemistry is seeking an Operations Specialist.

    This position will work with the facilities and operations team within the Department of Chemistry, overseeing the Chemistry Chemical Stockroom and Central Receiving.

    Duties and responsibilities include, but are not limited to:

    Stockroom Operations


    The operations specialist is responsible for the daily management of the Chemical Stockroom operation, which consists of ~$20,000 in monthly sales and over 2,000-line items offered.

    Management of these activities includes personnel staffing during business hours, reviewing inventory levels to ensure adequate inventory is available, procuring chemicals/supplies/compressed gas as needed, and providing updated financial information to the Chemistry Fiscal team for monthly billing to departmental lab groups.

    Responsible for the development of the annual recharge rates for items offered for sale and creating the stockroom budget to ensure all costs (including OPS personnel) are covered by these recharge rates.

    Central Receiving Operations

    The incumbent will function as the central receiving contact for all departmental deliveries.

    This includes personnel staffing during receiving hours, tracking all inbound departmental packages for freight and ground shipments, performing problem resolution, and serving as the liaison with internal and external customers.

    Receives and distributes all departmental USPS and interdepartmental mail.

    Facilities Management Operations

    The incumbent will assist the departmental maintenance mechanic and maintenance specialist with facilities support items.

    This will primarily include monitoring incoming work orders via email (or phone), contacting the maintenance staff to alert to the issue to investigate, placing Facilities Services work orders as needed, and contacting outside vendors to obtain maintenance repair quotes or service.

    Additionally, hands-on maintenance support might be required. Manages the departmental fleet inventory, including maintenance/repairs and reservations by faculty/staff.

    Physical Security Operations


    The operations specialist is responsible for the management of the departmental key inventory for all departmental facilities and serves as the official Key Custodian.

    The incumbent will maintain an accurate record of all available room, master, and mail keys throughout the department, and routinely audit for accuracy.

    Will function as primary Lenel access control for Scott Family Hall.

    Includes assigning access by PI level, programs holiday and event schedules to ensure proper access to facility outside of normal business hours, and audits at least annually to verify access compliance.

    The operations specialist will participate in the onboarding/offboarding process for access assignments, whether electronic or physical. Also, responsible for placing Facilities Services work orders for lock repairs, key replacement, and any issues with Lenel.

    Lab Safety Operations

    This position will be responsible for auditing/updating the departmental lab safety signage for accuracy.

    This includes the posted entry signs with PI name and contact numbers, the posted departmental emergency response signage posted on the inside of the lab door at exit, auditing each lab to ensure an emergency use phone is installed in each functioning lab.

    Additionally, the incumbent will monitor the collection of recyclables "cleaned" labware and solvent containers at the loading dock and dispose of containers at the Facilities Services Bullpen.

    Also, the operations specialist will keep the low-pressure nitrogen dewar adequately filled for lab users in the nitrogen tank yard and complete the monthly nitrogen meter readings at each physical lab and update the Chemistry Fiscal Office for monthly billing.

    Operations documentation & improvements


    The operations specialist, with assistance from the Director of Operations, will be responsible for creating (or updating) all operational support SOPs that relate to facilities management operations, stockroom, receiving, physical security, and departmental lab safety operations (excludes lab use-specific SOPs) to ensure business continuity.

    Reviews current operation workflows and suggests improvements to the Director.

    Other duties as assigned.


    As the largest college on campus, the College of Liberal Arts and Sciences is charged with teaching the university's core curriculum.

    We are home to the humanities, the social and behavioral sciences, and the physical, natural, and mathematical sciences.

    Nearly every UF undergraduate takes at least one class in our college. However, educating tomorrow's leaders is not the only task occupying our over 800 faculty.


    Whether discovering new galaxies, serving on presidential task forces, or writing award-winning books, they have achieved international acclaim for their contributions to society.

    The College of Liberal Arts and Sciences is, in short, the heart of the University of Florida and the Gator Nation.


    UF is the state's oldest, largest, and most comprehensive land grant university with an enrollment of over 50,000 students and was ranked 6th in the country among public universities (US News and World Report 2023 rankings) and 1st among public institutions in the Wall Street Journal 2023 survey.

    UF is located in Gainesville, a city of approximately 150,000 residents in North-Central Florida, 50 miles from the Gulf of Mexico, 67 miles from the Atlantic Ocean, and within a 2-hour drive to large metropolitan areas (Orlando, Tampa, Jacksonville).

    The beautiful climate and extensive nearby parks and recreational areas afford year-round outdoor activities, including hiking, biking, and nature photography.

    UF's large college sports programs, museums, and performing arts center support a range of activities and cultural events for residents to enjoy.

    Alachua County schools are highly rated and offer a variety of programs, including magnet schools and an international baccalaureate program.

    Learn more about what Gainesville has to offer at Visit Gainesville.


    Expected Salary:
    The salary is $40,000 - $49,300, commensurate with qualifications and experience, and the compensation includes a full benefits package.


    Employment Benefits include:

    Health Insurance:

    UF participates in state- and university-sponsored benefits programs for individuals, families, and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.


    Retirement Options:

    Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.


    Leave:

    UF staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.


    Minimum Requirements:


    Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.


    Preferred Qualifications:
    Knowledge of EH&S Chemical Hygiene Programs and retail store experience preferred.


    Special Instructions to Applicants:


    In order to be considered, you must upload your cover letter, resume, and the names and contact information of at least three professional references.

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.


    Health Assessment Required:
    No
  • SilverLinx

    Specialist for Bath Operations as"

    2 weeks ago

    SilverLinx Gainesville, GA, United States Freelance

    **Job Description**: · - Jobs in the parks - swimming pool**Contract**: · - Permanent**Working Hours**: · - Part-time**Position Title**: · - Certified Pool Operator as Shift Leader (m/f/d)**Job Description**: · - Supervising the shift and ensuring smooth operation · - Monitoring ...

  • University of Florida

    Operations Specialist

    1 week ago

    University of Florida Gainesville, United States

    Classification Title: Operations Specialist Job Description: The Department of Chemistry is seeking an Operations Specialist. This position will work with the facilities and operations team within the Department of Chemistry, overseeing the Chemistry Operations Specialist, Operat ...

  • PrideStaff

    Internal Operations Specialist

    2 days ago

    PrideStaff Gainesville, United States

    Customer Service RepresentativesCome join our team as an Internal Operations Specialist, where you responsible for advance order flow, answering questions from customers and internal staff, and removing roadblocks by using your organizational, communication and interpersonal skil ...

  • University of North Georgia

    Business Operations Specialist

    1 week ago

    University of North Georgia Gainesville, United States

    Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational ...

  • Petco

    Merchandise Operations Specialist

    5 days ago

    Petco Gainesville, United States

    **Merchandise Operations Specialist** · Category: Stores · Location: 6869 West Newberry Road, Gainesville , FL 32605 · Schedule: Part_time · **Purpose Statement** · Responsible for the efficient execution of merchandising to ensure consistency with product sets and signage d ...

  • Petco

    Merchandise Operations Specialist

    5 days ago

    Petco Gainesville, United States

    **Merchandise Operations Specialist** · Category: Stores · Location: 6869 West Newberry Road, Gainesville , FL 32605 · Schedule: Part_time · **Purpose Statement** · Responsible for the efficient execution of merchandising · to ensure consistency with product sets and signage dis ...

  • Ruston Paving Co, Inc.

    Environmental Health and Safety Specialist

    1 week ago

    Ruston Paving Co, Inc. Gainesville, United States

    **If you're looking for** · an innovative company, built on a foundation of teamwork, safety, and excellence, Ruston Paving is for you · **We are looking for** · someone who is ready to work hard, be a team player, and show up each day with a positive attitude to motivate others ...

  • TEEI

    Client Services Representative

    5 days ago

    TEEI Gainesville, United States

    Employment Enterprises, Inc. is working with one of Northern Virginia's top providers in the fleet industry. We are searching for a Client Service Specialist. You will be responsible for accurate licensing and titling in conjunction with vehicle deliveries and customer requests. ...

  • RoviSys Building Technologies

    Controls Service Specialist

    1 week ago

    RoviSys Building Technologies Gainesville, United States

    Overview: · Service Specialists are primarily responsible for various service and support functions around the clock across multiple client accounts. This role typically involves implementation, maintenance, and enhancement of control systems to ensure 24/7 facilities operations. ...

  • Phoenix Technologies

    Software developer

    1 week ago

    Phoenix Technologies Gainesville, United States

    We are looking for a software developer (m/f/d) in the field of radio signal processing · Company · PROCITEC GmbH is one of the leading German software companies in the field of telecommunications and information technology, with headquarters in the technology region of Baden-Wür ...

  • University of Florida

    Administrative Operations Coordinator

    1 week ago

    University of Florida Gainesville, United States

    Classification Title: Administrative Specialist III Job Description: ESSENTIAL FUNCTIONS OF THE JOB [Note: in compliance with the Americans with Disabilities Act (ADA), identify essential functions of a job required to be performed with or without re Operations Coordinator, Opera ...

  • University of Florida

    Res/Fellowship Program Crd I

    1 week ago

    University of Florida Gainesville, United States

    Classification Title: Resident Fellowship Coordinator I Job Description: ACGME Addiction Medicine Fellowship Administration- Tracks Fellow and faculty scholarly activities and responsible for the day-to-day operations of the fellowship following the Administrative Specialist, Pro ...

  • PSG Global Solutions

    Medical Billing Specialist

    1 week ago

    PSG Global Solutions Gainesville, United States

    Assures that all phases of processing client information are in compliance with HIPAA, PHI regulatory and related policies and practices; reports any Compliance issues to the Director of Operations. . Coordinates the insurance verification process an Medical Billing, Specialist, ...

  • DivIHN Integration Inc

    Medical Billing Specialist

    1 week ago

    DivIHN Integration Inc Gainesville, United States

    DivIHN (pronounced "divine") is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 200 ...

  • University of Florida

    Clinical Coder II

    1 week ago

    University of Florida Gainesville, United States

    Classification Title: · Clinical Coder II · Job Description: · The Department of Surgery is seeking a full-time Clinical Coder II position to assure that all clinical evaluation and management procedure services are captured, coded, and billed accurately and timely. Primary area ...

  • GTT, LLC

    Medical Billing Specialist

    5 days ago

    GTT, LLC Gainesville, United States

    Medical Billing Specialist · Contract Duration 6 Months · Job Responsibilities: · This position is responsible for, but not limited to, the following: · The Medical Billing Specialist assures that all phases of processing client information are in compliance with HIPAA, PHI regul ...

  • University of Florida

    Compliance Audit Specialist II

    1 week ago

    University of Florida Gainesville, United States

    Classification Title: · Compliance Audit Specialist II · Job Description: · Join the University of Florida, College of Medicine's Office of Physician Billing Compliance as a Compliance Audit Specialist II and step into a dynamic role that leverages your advanced coding and electr ...

  • University of Florida

    UFHealth Physician

    1 week ago

    University of Florida Gainesville, United States

    Classification Title: UFHealth Physician Job Description: · UF Health Regional Network is seeking to hire multiple UF Health Physicians · UF Health Physician's provide and manage direct patient care, including physical examinations, evaluations, assessments, diagnoses and treatme ...

  • University of Florida

    Maintenance Generalist II

    1 week ago

    University of Florida Gainesville, United States

    Classification Title: · Maintenance Generalist II · Job Description: · The full-time Maintenance Generalist II will support the demands of the Institute's maintenance operations and perform general maintenance services and repairs which include welding, plumbing, painting, carpen ...

  • VITAS Healthcare

    Performance Improvement Specialist

    5 days ago

    VITAS Healthcare Gainesville, United States

    Qualified candidates must be credentialed and licensed (as required) health care professional preferred. Certified Professional in Healthcare Quality preferred. Knowledge of hospice operations and performance improvement concepts preferable. Experien Improvement Specialist, Perfo ...