Contracts and Proposal Specialist - Huntsville, United States - Momentum

Description

Job Description

Welcome to the MOMENTUM Family
MOMENTUM is not just our company name; it is the highest value we deliver to our customers. We are a rapidly growing technology solutions company delivering innovative technology, engineering, and intelligence solutions across the DoD sector. The efforts of our high-capacity team ultimately strengthen our Nation and the warfighter.

Our team is dispersed throughout the US, which means we value the diversity and unique collaboration fostered throughout our team. We work incredibly hard for our customers and believe deeply in our core values. We're a high-energy, high-growth team and we love to win.

Proposal Specialist & Contracts Administrator

We are seeking a responsible Proposal Specialist & Contract Administrator to join our team. Your primary responsibilities will involve preparing, negotiating, and reviewing various company contracts, such as purchases, sales, and business partnerships.

The ideal candidate will play a pivotal role in managing the contractual and proposal processes within the organization. You will be responsible for drafting, reviewing, and negotiating contracts, as well as preparing proposals for new business opportunities. You should possess strong analytical skills to analyze contracts, aiming to reduce costs and maximize profits while ensuring compliance with legal regulations. Previous experience in contract management and familiarity with legal requirements and terms of use are highly desirable. You will demonstrate a keen attention to detail and possess the ability to identify potential risks for our organization.

In this role, you will:

• Prepare sales and purchase contracts
• Draft, review, and negotiate contracts, including but not limited to client agreements, vendor contracts, and subcontractor agreements.
• Coordinates the development, completion and submission of responses to requests for proposal (RFPs) with minimum supervision and under strict deadlines.
• Prepare and submit proposals in response to GSA solicitations, Requests for Quotation (RFQs), and Requests for Proposals (RFPs).
• Ensure that contracts comply with Federal Acquisition Regulation (FAR), GSA Acquisition Manual (GSAM), and other applicable regulations and guidelines.
• Develop and maintain contract templates, ensuring they comply with legal and regulatory requirements and reflect the organization's best interests.
• Determine proposal concepts by studying requests for proposal (RFPs, RFIs, etc.), attending strategy meetings, and speaking with subject matter experts
• Write, revise, and edit drafts of Federal Government proposal responses (including executive summaries and technical, management, past performance, resume, and pricing sections), white papers, responses to Requests For Information (RFIs), and marketing material.
• Review proposal documentation for accuracy, completeness, and compliance with RFP requirements.
• Edit documents and technical literature prepared by other staff members, for content, coverage, clarity, and voice consistency, recommending revisions and editorial standards as appropriate.
• Maintain quality results by using templates, following proposal-writing standards including readability, consistency, and tone, and maintaining proposal support databases.
• Negotiate contract terms with internal and external business partners
• Review and update existing contracts
• Explain terms and conditions to managers and interested parties
• Ensure that employees understand and comply with company contracts
• Analyze potential risks involved with specific contract terms
• Stay up-to date with legislative changes and coordinate with the legal department as needed
• Ensure all deadlines and conditions described on contracts are met (e.g. payments and shipping's)
• Maintain organized system of physical and digital records
• Create language standards for existing and new contracts

If you're suitable for this role, you have:

• Bachelor's degree in business administration, finance, law, or a related field. A paralegal certificate or relevant professional certification (e.g., Certified Federal Contracts Manager) may be preferred.
• 6+ years of technical proposal writing experience in response to Federal Government RFPs, RFIs, and an understanding of the Shipley methodology.
• Strong understanding of GSA regulations, including FAR, GSAM, and GSA Schedule program requirements.
• Experience writing technical proposals for software development processes, IT operations, cloud, etc.
• Understanding of win themes, proposal concepts, and the business.
• Excellent written and oral communication skills
• Team player
• development lifecycle
• Understanding of the Federal market and government proposals
• Experience working with subject matter experts and graphic designers to create compelling visual images
• Proficiency in Microsoft Office Suite and contract management software (e.g., Salesforce, ContractWorks).
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Demonstrated ability to collaborate effectively with cross-functional teams and build positive relationships with internal and external stakeholders.
• Knowledge of government contracting regulations (if applicable) and experience working with federal, state, or local government agencies may be advantageous.
• Flexibility to adapt to changing priorities and business needs.
• Experience writing management and staffing proposal volumes
• Experience generating content for new business development materials

To learn more about us, check out our website at

MOMENTUM is an EEO/M/F/Veteran/Disabled Employer:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Accommodations:
Consistent with the Americans with Disabilities Act (ADA) and Alabama civil rights law, it is the policy of Momentum to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please include a request when applying.