Sr. Subcontract Admin - Huntsville, United States - Collins Consulting

Description

U.S. Citizenship is required because of the sensitivity of work.

Hybrid (Mon Wed Friday) in office. Must reside in the Huntsville, AL area

New hires will have an initial work schedule of Monday-Friday onsite at the client s offices to complete required training plans for this position. Upon successful completion of the client s training plan, the team hybrid work schedule of 3 onsite days (M-W-F) and 2 Work from Home will be transitioned.

New hire training is anticipated to require 7 days for successful completion, as applicable by individual staff role.

Periodic onsite training days will also occur, may require a temporary adjustment to the team hybrid work schedule.

The client, Inc. is seeking an experienced Subcontract Administrator Proposal Specialist, Sr. to support the Procurement & Subcontracts team in providing proposal support to all lines of business within our Science & Space Division.

What you will do:

As a Subcontract Administrator Proposal Specialist, Sr. with the client, Inc. Science & Space Division, you play a critical role in supporting proposal activity that propels the company s business win strategy. You will be responsible for a full range of procurement and subcontract administration activities associated with supporting proposal strategies as determined by Business Development.

Responsibilities:

• Participate in proposal development team planning and execution including color teams
• Review customer s Request for Proposal (RFP)
• Assess and execute on strategy for responding to proposal requirements
• Perform all tasks associated with acquiring Teammate and Subcontractor proposals including negotiating Non-Disclosure Agreements (NDAs), establish thorough understanding of scope requirements and regulations, qualify subcontractors/suppliers, prepare comprehensive RFP packages, analyze proposals, negotiate proposals including terms and conditions, and model subcontracts
• Prepare documentation in accordance with established procedures in support of the company s approved purchasing system
• Maintain documentation, status, other documents as required in Share Point for file sharing and collaboration
• Perform visual quality assurance inspection of all proposal deliverables
• Establishes and maintains effective business relationships with internal and external customers and suppliers
• Support post proposal and phase in operations for new contract wins
• Execute and administer subcontracts as necessary
• Develop standard operating procedures and playbook to document process
• Problem solving
• Other support as identified

Required Skills

Required Qualifications:

• Thorough understanding of subcontracting principals in government contracting
• Experience in FAR/DFAR
• Strong understanding of various contract types with experience managing cost type subcontracts
• 2+ years experience supporting customer proposals
• Excellent written and oral communication skills, along with organizational, analytical, and project/time management skills
• Ability to effectively communicate with proposal leaders, proposal authors, and Business Development personnel, as well as other functions across the organization
• Experience with Microsoft office suite with proficiency in Excel, Word, and Power Point
• Must be detail oriented with the ability to work well with a proposal team in a fast-paced, deadline driven environment
• Flexibility to work overtime and weekends, as required, to meet proposal schedule and to accommodate meetings across several time zones
• Critical attention to detail

Required Education

• A Bachelor s degree in Supply Chain, Business, Finance or related field

Required Years of Experience

• 5-8 years experience in subcontract administration

Desired Skills

Preferred Skills

• Proficiency in Deltek Costpoint
• Working knowledge of Share Point
• Experience using proposal management systems
• Experience developing cost volumes